Office & Employee Experience Manager

TeraSky; Illinois; On-site; USD 57,000 - 76,000; Full time

Job summary

TeraSky is seeking an experienced Office & Employee Experience Manager to create a welcoming, well-organized workplace in Petah-Tikva. You will own day-to-day office operations, lead employee welfare initiatives, and provide calendar support to senior management.

You will manage reception from 9:00 to 17:00, coordinate events, birthdays and milestones, handle vendor relations, and collaborate with HR on onboarding and offboarding.

Qualifications

• 2–3 years of experience in office management and employee experience in a high-tech environment.
• Experience independently owning the office and employee experience function is a plus.
• Excellent interpersonal and communication skills with a service mindset.
• Proficiency with calendars and scheduling in Outlook or equivalent.

Responsibilities

• Own daily office operations including facilities, maintenance, supplies, purchasing, and vendor relationships.
• Host and greet employees, candidates, visitors, and guests to project a welcoming environment.
• Ensure front desk coverage from 9:00 AM to 5:00 PM with a professional presence.
• Manage vendor contracts, pricing, and relationships with service providers.
• Maintain a clean, organized, and inviting workplace and identify improvement opportunities.
• Oversee office and employee welfare budgets and track expenses.

Skills

Office management

Employee experience

Calendar management

Communication skills

Tools

Excel

Google Workspace

Canva

Outlook scheduling

Job description

Office & Employee Experience Manager

IL , Full-time

Description

TeraSky is a global technology solution integrator specializing in AI, Cloud, DevOps platforms and Data.Since 2010, we have helped more than 1,000 organizations adopt advanced technologies through over 4,000 complex deployments, including Kubernetes platforms, modern data environments, and Generative AI solutions. Our team of 300+ experts works closely with leading technology partners, including AWS, Microsoft, Google, and VMware, to design, implement, and operate scalable enterprise environments.

If you’re excited about working with leading experts, modern technologies, and complex, high-impact projects, TeraSky offers an environment where you can grow and make a real impact

We are looking for an experienced, creative, and hands-on Office & Employee Experience Manager who thrives in a dynamic high-tech environment, can confidently juggle multiple priorities, and brings positive energy to everything they do.

In this role, you will create a welcoming, well-organized, and engaging workplace for our employees and guests. You will own day-to-day office operations, lead employee experience and welfare initiatives, and provide calendar and scheduling support to senior management. As a key point of contact in the office, you will ensure consistent front desk coverage from 9:00 AM to 5:00 PM.

Location: Petah-Tikva

Responsibilities

• Own daily office operations, including facilities, maintenance, supplies, purchasing, and vendor relationships.
• Serve as the welcoming face of the company, greeting and hosting employees, candidates, visitors, and guests.
• Ensure the reception area is staffed and the office has a professional, welcoming presence from 9:00 AM to 5:00 PM.
• Manage vendor contracts, pricing negotiations, and relationships with office service providers.
• Maintain a clean, organized, and inviting workplace, proactively identifying opportunities to improve the office experience.
• Manage office and employee welfare budgets, track expenses, and ensure responsible spending.
• Plan and execute employee experience initiatives, including company events, team outings, holiday celebrations, happy hours, and branded gifts.
• Coordinate employee lifecycle milestones, including birthdays, work anniversaries, weddings, childbirths, and personal occasions.
• Support office policies and onboarding and offboarding logistics in close collaboration with the HR team.
• Manage senior management calendars, meetings, appointments, and travel arrangements.
• Coordinate with internal and external stakeholders, anticipate scheduling conflicts, and proactively resolve them.

Requirements

• 2 to 3 years of relevant experience in office management and employee experience within a high-tech company or startup.
• Experience independently owning the office and employee experience function in a growing organization is a significant advantage.
• Excellent interpersonal and communication skills, with confidence, assertiveness, and a strong service mindset.
• A collaborative team player who genuinely cares about people and employee well-being.
• Highly independent, proactive, resourceful, and creative, with strong problem-solving skills.
• A hands-on, committed approach and the ability to take ownership and get things done. 2
• Excellent organizational skills, attention to detail, and the ability to prioritize competing demands.
• Experience managing calendars and scheduling meetings in Outlook.
• Discretion and the ability to handle confidential and sensitive information.
• Proficiency in Excel, Google Workspace, and Canva.
• Excellent English communication skills, both written and spoken, are required.
• Availability for full-time, on-site work, including reception coverage from 9:00 AM to 5:00 PM.