Office Coordinator, Workplace Experience (Part Time)

KAYAK; Norwalk (CT); On-site; Part time

Job summary

KAYAK is seeking a motivated individual to enhance office experiences and manage daily operations in Norwalk. This role involves creating an engaging workplace, coordinating office needs, and supporting team activities. Ideal candidates will have strong organizational and interpersonal skills, and a passion for fostering a positive work environment.

Benefits

Company-paid therapy sessions

Company-paid subscription to HeadSpace

No meeting Fridays

Paid volunteer time

Travel Discounts

Free lunch 2 days per week

Qualifications

• Experience in office management and daily operations.
• Strong time management and organizational skills.
• Familiarity with Google applications and Slack.

Responsibilities

• Create a positive workplace experience for employees.
• Manage office budgets and vendor relationships.
• Coordinate office purchasing and inventory.

Skills

Organizational Skills

Interpersonal Skills

Communication

Proactivity

Tools

Google Applications

Slack

Job description

KAYAK, part of Booking Holdings (NASDAQ: BKNG), is the world’s leading travel search engine. With billions of queries across our platforms, we help people find their perfect flight, stay, rental car and vacation package. We’re also transforming business travel with a new corporate travel solution, KAYAK for Business.

As an employee of KAYAK, you will be part of a travel company that operates a portfolio of global metasearch brands including momondo, Cheapflights and HotelsCombined, among others. From start-up to industry leader, innovation is in our DNA and every employee has an opportunity to make their mark. Our focus is on building the best travel search engine to make it easier for everyone to experience the world.

KAYAK is seeking an organized, hardworking, highly motivated individual to create world-class office experiences for employees and drive day-to-day office operations in our Norwalk, Miami, and São Paolo offices!

Please note, this role will be required to work from our Norwalk office for all working hours, approximately 15-18 hours per week.

In this role, you will:

• Create a positive, engaging, and inclusive workplace experience where your colleagues can do their best work
• Coordinate all office purchasing and inventory for the Norwalk, Miami and São Paolo office
• Manage weekly onsite and remote catering
• Maintain office budgets related to supplies, events, and all operational spending
• Support Office Leads and team up with Social Committee to coordinate various company outings & in-office events
• Be responsible for general upkeep and office maintenance needs.
• Manage vendor relationships, including existing contracts and developing new relationships
• Welcome visitors and interviewees, assisting in coordinating plans, including accommodation and transportation if needed
• Coordinate shipping and letter distribution
• Collaborate with Legal for all office operation related contracts
• Provide light assistance to Executives for office operations and needs
• Be proactive; talk with employees and find out what keeps them happy and productive
• Be a part of the global Workplace Experience team and collaborate and participate across the Office Manager network
• Support our US Virtual Community, in support with the US Team Lead
• Assist US Team Lead with admin tasks and coverage during PTO as needed

Please apply if you have:

• Office management experience with an understanding of daily operations in a fast-paced environment
• Passion for people - desire to create a world-class experience
• Collaborative Teammate
• Forward thinker, anticipating the needs of others
• Strong interpersonal skills; fun, professional, friendly demeanor; desire to assist others and face challenges head on
• Proactive - quick on your feet and an excellent multi-tasker
• Strong time management and organizational skills
• Tackle problems independently where appropriate and set priorities
• Excellent verbal and written communication
• Familiarity with Google applications (Drive, Docs) and Slack
• Strong organization skills
• Portuguese language skills would be a plus, but not required

Benefits

• Focus on mental health and well-being:
  • Company-paid therapy sessions through SpringHealth
  • Company-paid subscription to HeadSpace
• No meeting Fridays
• Paid volunteer time
• Focus on your career growth:
  • Development Dollars
  • Leadership development
  • Access to thousand of on-demand e-learnings
• Travel Discounts
• Employee Resource Groups
• Free lunch 2 days per week

There are a variety of factors that go into determining a salary range, including but not limited to external market benchmark data, geographic location, and years of experience sought/required. The range for this United States located role is $25 per hour.

In addition to a competitive base salary, roles are eligible for additional compensation and benefits including: annual cash bonus; health benefits; flexible spending account; retirement benefits; life insurance; paid time off (including PTO, paid sick leave, medical leave, bereavement leave, floating holidays and paid holidays); and parental leave and benefits.

Diversity, Equity, and Inclusion

At OpenTable/KAYAK, we aspire to be a workplace that fosters inclusion and reflects the diverse communities we serve. Hiring people with different backgrounds and perspectives is critical to innovation and to how we deliver great experiences for our users, partners, and teams. We strive to be an open and welcoming environment so that no matter who you are, you can be yourself.

We ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform job responsibilities, and to receive other benefits and privileges of employment. Please contact us to request an accommodation(s).