Office Coordinator - Special Services (261103001)

Bremerton School District; Bremerton (WA); On-site; USD 52,000 - 60,000; Full time

Job summary

Bremerton School District is seeking an Office Coordinator for Special Education Services to support the department administrator, assist staff, parents, and vendors, supervise clerical workload, and prepare reports and documents for students with disabilities.

The role requires coordinating surveys, transportation, and state assessments, while maintaining accurate data and confidentiality. Strong communication and organizational skills are essential.

Qualifications

• Requires high school diploma or equivalent; post-secondary business training preferred.
• Two years of school district-related experience preferred.
• Ability to use standard office equipment and software; understands budgeting basics.

Responsibilities

• Supervise office staff and monitor workloads to maintain department efficiency.
• Prepare and manage financial documentation for state/federal funding (Safety Net).
• Generate monthly staffing and discipline reports; compile annual OSPI reports.
• Distribute department newsletter with guidance, updates and events calendar.
• Coordinate surveys for parents, students, and staff using the district tool.
• Arrange transportation, Home/Hospital Instruction and department meetings.
• Coordinate WA-AIM test materials and compliance activities.
• Order instructional materials and supplies for Special Services.
• Prepare reports for dissemination and audits; ensure data accuracy.
• Communicate district technology plan updates to Directors and itinerant staff.
• Maintain confidentiality in all work-related matters.

Skills

Supervise staff

Data management

Communication

Organization

Education

High school diploma or equivalent

Business training in accounting or related coursework

Tools

Word processing

Databases

Spreadsheets

Job description

This position is 8 hours/day for 260 days/year

BREMERTON SCHOOL DISTRICT 100-C

JOB DESCRIPTION - OFFICE COORDINATOR, SPECIAL EDUCATION SERVICES

Reports to and evaluated by:Director of Special Services or Designee

JOB SUMMARY

The position of Office Coordinator, Special Education Services is responsible for supporting the department administrator; assisting staff, parents, community and vendors; supervising office staff and delegating department clerical workload; preparing reports and documents; analyzing data and information; and working with administrators, staff and parents in providing service to students with disabilities.

ESSENTIAL FUNCTIONS

• Supervise office staff and monitor workloads to maintain department efficiency and timely completion of assigned tasks
• Prepare and manage financial revenue and expenditures documentation for state and federal special education funding, including the annual Safety Net application(s)
• Prepare monthly staffing reports as needed, monthly discipline and suspension reports and annual OSPI Special Education Personnel and Restraint and Isolation Reports
• Manage and distribute a regular Department newsletter to contain important guidance, legal updates, professional development opportunities, staff spotlights, and events calendar
• Coordinate distribution and collection of annual parent, student, and staff survey using the District’s agreed upon survey tool
• Arrange special education transportation, Home/Hospital Instruction and department meetings and training as necessary
• Coordinate all district-wide state alternative assessment activities including compliance, training, and test collection of materials needed for WA-AIM
• Order instructional materials and supplies for various Special Services departments
• Prepare reports and documents for information dissemination and meeting audit requirements
• Communicate information to Directors and itinerant staff on the implementation of the district’s technology plan for Special Education Services
• Maintain data to provide current and accurate information
• Attend meetings and training as required to improve knowledge and skills
• Perform other duties as assigned

QUALIFICATIONS

• Education:High school diploma or equivalent required; Post-secondary business training in accounting or related course work preferred
• Experience: Two (2) years of previous job-related experience in a school district environment; special education department experience preferred
• Possess skills to use standard office equipment, including a computer and related software; calculate funding formulas; perform basic math calculations
• Knowledge of general clerical procedures utilizing word processing, database and spreadsheet software
• Knowledge of special education laws; state assessment compliance and timelines; budgeting and accounting principles
• Ability to supervise others; work with staff, students and their parents; apply special education staffing formulas; coordinate with outside agencies regarding students
• Ability to communicate effectively both orally and in writing, demonstrating the proper use of grammar, punctuation, and spelling
• Ability to work with minimal supervision; organize and prioritize work; establish and maintain cooperative working relationships with staff and the community
• Maintain confidentiality in all work-related matters