Office Coordinator - Security

Carle Health; Urbana (IL); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a detail-oriented Security Office Coordinator to support the Safety & Security department. This role involves coordinating daily operations of access control systems, performing clerical duties, and ensuring the smooth functioning of safety documentation. The ideal candidate will have strong organizational and communication skills, with the ability to troubleshoot software issues as they arise. Join a dynamic team dedicated to maintaining a secure environment and enhancing operational efficiency.

Qualifications

• Experience in clerical and secretarial duties.
• Ability to troubleshoot software issues.

Responsibilities

• Coordinates daily operations of the Security Department Access Control System.
• Handles general office tasks such as filing and ordering supplies.

Skills

Clerical Skills

Communication Skills

Troubleshooting

Organizational Skills

Tools

SiPass

HUGS

Job description

Overview

The Security Office Coordinator performs clerical and secretarial duties for the Safety & Security department. Responsible for processing and maintaining systems for Carle identification badges, access control, and filing of safety, security, parking, transportation, and guest services documentation.

Qualifications

N/A

Responsibilities

1. Coordinates the daily operations of the Security Department Access Control System (SiPass) and related software to ensure proper functioning. Troubleshoots issues as they arise.
2. Answers phones, takes and delivers messages according to department standards.
3. Performs clerical duties supporting file maintenance, compilation, auditing, and processing.
4. Handles general office tasks such as filing, ordering supplies, inventory management, and mail distribution.
5. Completes departmental reports and assists in report preparation.
6. Supports Security and patient units with the Infant Security System (HUGS) and software, troubleshooting as needed.
7. Coordinates administrative and staffing activities within the department.
8. Manages the rental parking space program, administering access tags and maintaining records.
9. Handles incoming and outgoing mail distribution.
10. Provides administrative and clerical support for the department.
11. Tracks and reports safety & security hazards to the Director of Safety & Security.