Office Coordinator, Rehab, FTE .8

Amberwell Health; Atchison (KS); On-site; USD 32,000 - 42,000; Full time

Job summary

Amberwell Health in Atchison, KS is seeking a full-time Administrative Coordinator to handle clerical tasks, schedule therapy appointments by phone, reconcile charges, and support the authorization team. You will manage office supplies, assist with chart audits, and greet patients professionally in the therapy department.

The role requires a High School Diploma and prefers a BLS certification and 2 years in a service-related field.

Qualifications

• High School Diploma required.
• BLS certification preferred.
• Preferred experience: 2 years in service-related field.

Responsibilities

• Reconciling charges and monitoring Medicare caps using applicable software and workflows.
• Receiving new patient referrals and scheduling therapy appointments by phone.
• Coordinating staff availability and therapy schedules.
• Performing clerical duties such as typing, filing, faxing, scanning, and mail distribution.
• Ensuring chart audits on discharged patients are up to date and EMR documents are present.
• Providing administrative and managerial support as needed.
• Managing, stocking, and ordering office and clinical supplies to maintain stock levels.
• Answering and directing incoming calls professionally.
• Greeting patients in the therapy department for appointments in a courteous manner.
• Performs other duties as assigned.
• Able to work both independently and as part of a team.
• Adheres to safe work practices and Amberwell procedures.

Education

High School Diploma

Job description

Job Details: Job Location: Amberwell Atchison - Atchison, KS 66002, Position Type: Full Time, Education Level: High School, Travel Percentage: None, Job Shift: Day, Job Category: Admin - Clerical

The coordinator position will be responsible for the following:

• Using applicable software programs and workflows to reconcile charges, monitor Medicare caps, apply occurrence codes, open accounts, and send business-related correspondence
• Using applicable software programs and workflows to receive new patient referrals, schedule patients for therapy over the telephone in a timely manner, and work closely with the authorization team to monitor authorizations are up to date
• Schedules therapy patients for appointments, coordinating staff availability and schedules accordingly
• Performs related to clerical work such as typing, filing, faxing, scanning and sorting mail distribution
• Ensure chart audit on discharged patients is up to date and needed documents are in the EMR
• Provides administrative and managerial support when needed
• Manages, stocks and orders office and clinical supplies to ensure adequate supply on hand at all times
• Answers, assists, and directs incoming telephone calls to appropriate parties in a professional and courteous manner
• Check in and greet all patients in the therapy department for appointment in a professional and courteous manner.
• Performs other duties as assigned.
• Able to work as a member of a team and also independently.
• Understand and follow safe work practices.
• Ensure that all Amberwell procedures are followed in accordance with established policies.

Qualifications: JOB QUALIFICATIONS:

Experience:

• Minimum Required Experience: none
• Preferred Experience: 2 years in service related field

Education:

• Minimum Required Education: High School Diploma

Licenses:

• Minimum Required Licenses: none

Certifications:

• Minimum Required: none
• Preferred Certifications: BLS