Office Coordinator (Part Time)

Automatic Entrances of Wisconsin; Waukesha (WI); On-site; USD 25,000 - 33,000; Part time

Job summary

Automatic Entrances of Wisconsin is seeking a part-time Office Coordinator to own payroll and office administration. The position is seasonal for October through February, onsite in Waukesha, with Monday scheduling and flexible remaining days.

The role requires payroll experience, strong organizational skills, and the ability to manage vendor relations, safety compliance, and equipment logistics.

Qualifications

• Must have payroll processing experience.
• Strong administrative and office-operations background.
• Experience with financial reconciliations and vendor management.
• Professional communication and compliance documentation capabilities.
• Experience with payroll and office productivity tools.

Responsibilities

• Process, audit, and post weekly payroll (hourly, salaried, commissions).
• Calculate quarterly sales commissions and reconcile payments.
• Administer Ramp expense management platform.
• Oversee onboarding/off-boarding, safety filings, and HR records.
• Manage fleet, IT/vendor services, and office supplies.

Skills

Organizational skills

Detail oriented

Dependable

Payroll processing experience

Administrative proficiency

Professional communication

Vendor management

Office productivity tools

Tools

Ramp expense management platform

Job description

Seasonal/Temporary Position — October through February

Automatic Entrances of Wisconsin is seeking an organized and dependable Part Time Office Coordinatorto own payroll and office administration — all while keeping AEW running smoothly.

This will be a part-time, 20/30 hour per week position onsite on Mondays and flexible the rest of the work week.

Key Responsibilities

Payroll & Compensation

• Process, audit, and post weekly payroll (hourly, salaried, prevailing-wage, and commissions), including calculating technician hours.
• Calculate, pay, and reconcile quarterly sales commissions.
• Administer the company's Ramp expense management platform.

Employee Engagement and Compliance

• Own onboarding and off-boarding for new and departing employees, including first-day preparation and orientation.
• Administer fleet cards, cell phones/tablets, building security, keys/IDs, and employee clothing vouchers.
• Maintain personnel files, I-9s, OSHA logs, and EEO data; complete required federal and state filings.
• Oversee workplace safety recordkeeping and compliance documentation.
• Oversee office supplies, kitchen stock, and general office/kitchen inventory and restocking.
• Manage the company vehicle fleet (schedule maintenance, repairs).
• Manage MSP/IT, cleaning, landscaping, snow removal, and other outside vendors.

You’ve got what it takes if you have…

• Exceptional organizational skills, are highly detail oriented and dependable
• Prior experience with payroll processing and general office operations.
• Experience working with financial reconciliations, vendor management, and compliance documentation
• Professional communication skills and proven administrative proficiency
• Previous experience with common payroll and other office productivity tools

Location: in Waukesha

As set forth in Automatic Entrances of Wisconsin’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

Disability Status

A disability is a condition that substantially limits one or more of your "major life activities." If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

• Alcohol or other substance use disorder (not currently using drugs illegally)
• Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
• Blind or low vision
• Cancer (past or present)
• Cardiovascular or heart disease
• Celiac disease
• Cerebral palsy
• Deaf or serious difficulty hearing
• Diabetes
• Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
• Epilepsy or other seizure disorder
• Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
• Intellectual or developmental disability
• Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
• Missing limbs or partially missing limbs
• Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
• Nervous system condition, for example, migraine headaches, Parkinson's disease, multiple sclerosis (MS)
• Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
• Partial or complete paralysis (any cause)
• Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
• Short stature (dwarfism)
• Traumatic brain injury