Office Coordinator - Legal Admin & Facilities

Jobster LLC; Camp Hill (Cumberland County); On-site; USD 55,000 - 60,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Life insurance

Disability coverage

FSA

Retirement plan with employer contrib.

PTO

Job summary

Jobster LLC in Camp Hill, PA seeks an experienced Office Coordinator for full-time support to streamline daily operations in a professional services environment. You will greet clients, manage communications, maintain reception and conference rooms, coordinate facilities, and assist with attorney billing and onboarding.

A high school diploma and 5 years of administrative experience are required, with strong MS Office skills and a commitment to confidentiality.

Qualifications

• High school diploma or equivalent.
• Minimum 5 years of administrative experience.
• Proficiency in Microsoft Office.
• Strong organizational and communication skills.
• Ability to multitask in fast-paced environments.
• High-level confidentiality and professionalism.

Responsibilities

• Greet clients and visitors; maintain security procedures.
• Manage calls, emails, and voicemails with proper routing.
• Maintain reception, conference rooms, and common areas.
• Coordinate office maintenance, moves, and facility projects.
• Handle mail distribution and document management.
• Oversee conference room technology and IT coordination.
• Prepare monthly administrative and financial reports (banking, expenses, postage).
• Assist with attorney billing distribution and new hire onboarding.
• Monitor office equipment and coordinate office events.
• Provide administrative and legal support as needed.

Skills

Microsoft Office

Organizational skills

Communication skills

Multitasking

Confidentiality

Education

High school diploma

Notary Public certification

Job description

Jobster LLC in Camp Hill, PA seeks an experienced Office Coordinator for full-time support to streamline daily operations in a professional services environment. You will greet clients, manage communications, maintain reception and conference rooms, coordinate facilities, and assist with attorney billing and onboarding.

A high school diploma and 5 years of administrative experience are required, with strong MS Office skills and a commitment to confidentiality.