Office Coordinator I

Michigan State University; East Lansing (MI); Remote; USD 35,000 - 55,000; Full time

Job summary

An established industry player is looking for a detail-oriented Office Coordinator to support their department. This role is essential for maintaining smooth office operations, coordinating schedules, and facilitating communication among faculty, staff, and students. The ideal candidate will possess strong organizational skills, proficiency in Microsoft 365, and the ability to manage multiple tasks effectively. This remote-friendly position offers a flexible work environment, making it an exciting opportunity for those who thrive in collaborative settings. Join a dynamic team where your contributions will directly impact departmental initiatives.

Qualifications

• Knowledge equivalent to 2-3 years of college or technical school.
• 6 months to 1 year of related work experience in customer service.

Responsibilities

• Coordinate schedules and manage communication for the leadership team.
• Handle meeting logistics and assist with travel arrangements.

Skills

Organizational Skills

Clerical Skills

Microsoft 365

Communication Skills

Time Management

Education

2-3 years of college or technical school

Tools

Microsoft 365

Job description

Position Summary

IMPART Alliance is seeking a highly organized and detail-oriented Office Coordinator to support our department by coordinating schedules, facilitating communication, and managing various administrative tasks. The ideal candidate will have strong clerical skills, proficiency with Microsoft 365, and the ability to collaborate effectively with faculty, staff, students, and external stakeholders. This position plays a crucial role in maintaining smooth office operations and supporting the department’s initiatives.

Primary responsibilities include proving clerical support to all members of the leadership team, which will include scheduling meeting, handling meeting logistics, assisting with travel arrangements, ordering supplies and tracking inventory, managing communication and handing a variety of other important tasks to help streamline processes.

This position will require the ability to interact professionally with students, faculty, staff, and visitors. Demonstrated ability to manage multiple tasks and priorities with minimal supervision and the ability to handle confidential and sensitive information with discretion.

Minimum Requirements

Knowledge equivalent to that which normally would be acquired in the first two or three years in college, technical school or related field; six months to one year of related and progressively more responsible or expansive work experience in customer service or in performing tasks related to the area of employment; or an equivalent combination of education and experience.

Desired Qualifications

Strong organizational and time management skills. Excellent written and verbal communication skills. Ability to work independently and collaboratively with diverse groups of people. Experience with scheduling, payroll processing, and office management preferred. Strong attention to detail and accuracy in all tasks.

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials

Cover letter, resume and 3 professional references

Special Instructions

This limited term position has an end date of 3/30/2026 with the possibility for extension based on funding.

Work Hours

STANDARD 8-5

Description of End Date

This is a limited term position funded until 03/30/2026 with possible extension contingent upon funding renewal

Website

Impartalliance.msu.edu

Remote Work Statement

MSU strives to provide a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon.

The Bidding Eligibility ends on 05/06/2025 at 11:55 PM