Office Coordinator (Grand Prairie)

Wikoff Color Corporation; Grand Prairie (TX); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401K

Employee stock ownership plan

Paid time off

Holidays

Career development

Training opportunities

Safe work environment

Job summary

Wikoff Color Corporation is seeking a highly organized Accounts Receivable/Payroll support for our Grand Prairie, TX branch. The role involves inventory management, order processing, supplier coordination, and billing, with emphasis on Excel proficiency and ERP adaptability.

The successful candidate will proactively solve problems, work independently, and collaborate with teams across the organization. This 75% office-based position offers growth opportunities and a team-oriented work

Qualifications

• High school diploma or equivalent required; college coursework in accounting or business is a plus.
• Minimum of 2 years in administrative, billing, or accounting roles.
• Advanced Excel skills including pivot tables, formulas, data validation, and VLOOKUP.
• Experience with ERP systems; ability to learn Chempax quickly.
• Strong verbal and written communication; able to manage multiple tasks.

Responsibilities

• Respond to customer inquiries via email and telephone in a timely and professional manner.
• Enter customer orders accurately as received and forward orders.
• Complete warehouse transfers for consignment customers as required.
• Prepare and process bills of lading for outgoing shipments.
• Invoice all shipped orders, run invoice journals, review for errors, and submit invoices.
• Create and submit purchase orders to vendors as required.
• Receive and confirm purchase orders in the system once materials arrive.
• Process accounts payable invoices, apply appropriate GL codes, obtain approval, and submit to Head Office Payables.
• Prepare customs documentation for shipments leaving Canada, including Smart Border program requirements.
• Assist with semi-annual physical inventory counts.
• Perform costing for new products and maintain annual price lists.
• Carry out additional duties as assigned by management.

Skills

Excel

Pivot tables

VLOOKUP

Data validation

ERP systems

Education

High school diploma or equivalent

College coursework in accounting or business

Tools

Chempax

ERP systems

Job description

Role

At Wikoff Color Corporation, we’re proud to be employee-owned, which means every team member has a stake in our success. We believe in building a workplace where people feel valued, empowered, and invested in the future.

We are seeking a highly organized and detail-oriented Accounts Receivable/Payroll support our branch operations. This multifaceted role involves managing inventory, processing orders, coordinating with suppliers, and overseeing billing functions. The ideal candidate will be a proactive problem-solver with strong Excel skills, ERP system adaptability, and a collaborative mindset.

Key Responsibilities

Administrative & Office Support

• Respond to customer inquiries via email and telephone in a timely and professional manner
• Enter customer orders accurately as received and forward orders
• Complete warehouse transfers for consignment customers as required
• Prepare and process bills of lading for outgoing shipments
• Invoice all shipped orders, run invoice journals, review for errors, and submit invoices
• Create and submit purchase orders to vendors as required
• Receive and confirm purchase orders in the system once materials arrive
• Process accounts payable invoices, apply appropriate GL codes, obtain approval, and submit to Head Office Payables
• Prepare customs documentation for shipments leaving Canada, including Smart Border program requirements
• Assist with semi-annual physical inventory counts
• Perform costing for new products and maintain annual price lists
• Carry out additional duties as assigned by management

Qualifications

• High school diploma or equivalent required; college coursework in accounting or business is a plus
• Minimum of 2 years of experience in administrative, billing, or accounting roles
• Advanced proficiency in Microsoft Excel, including pivot tables, formulas, data validation, and VLOOKUP
• Experience with ERP systems required; ability to quickly learn platforms such as Chempax is essential
• Strong verbal and written communication skills
• Proven ability to manage multiple responsibilities, work independently, and proactively seek guidance when needed

Working Conditions:

• 75% office based; ability to sit for prolonged periods of time.
• 25% standing/walking,climbing, bending, twisting, reaching.

Effort/Physical Demands:

• Constant communication with employees, peer, managers.
• May be required to work outside of normal working hours to meet the needs of production.

Health and Safety Responsibilities:

• Must work in accordance with Health and Safety regulations, Company Rules, Plant Rules, policies and procedures.
• Must use or wear equipment, protective devices, or certain clothing as required by the company.

Benefits:

• Competitive pay and overtime opportunities
• Health, dental, and vision insurance
• Paid time off and holidays
• 401K
• Employee Stock Ownership Plan
• Career development and training opportunities
• Clean, safe, and team-oriented work environment

This position contributes to a quality product by ensuring overall compliance to defined Product Specifications, the Quality Management System, and the Quality Policy. Additionally, this position promotes a safe work environment by complying with the defined Safety rules, GMP and regulations at all times.