Clerical, Class II-Community Education

St. Cloud School District 742; Saint Cloud (MN); On-site; USD 27,000 - 30,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Flexible Spending Accounts

Life insurance

Job summary

St. Cloud School District 742 is seeking a clerical assistant for a 12-month, hourly position from 7:30 AM to 4:00 PM under the Building Community Education supervisor. The role involves data entry, report preparation, scheduling, bulk mail processing, and maintaining records.

Required: High School Diploma or GED and two years clerical or customer service experience; preferred bilingual Spanish or Somali. Salary ranges from $19.48 to $22.06 per hour, with benefits for qualifying staff.

Qualifications

• High school diploma or GED required.
• Two years clerical and/or customer service experience.
• Equivalent mix of education/experience acceptable.

Responsibilities

• Enter data into databases and prepare reports.
• Schedule and organize activities and events.
• Maintain and organize records.
• Provide excellent customer service to families and the public.
• Assist with special projects and basic research.

Skills

Customer service

Keyboarding

Office software

Recordkeeping

Report preparation

Data entry

Education

High School Diploma or GED

Tools

Specialized software

Job description

TYPE OF POSITION:

• Hourly ; 12 month position working 7:30 AM - 4:00 PM
• Hours may vary based on program needs

REPORTS TO:

Building Community Education supervisor

SUPERVISION:

None

QUALIFICATIONS:

• REQUIRED: High School Diploma or G.E.D., and two years general clerical and/or customer service experience; OR, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the position
• PREFERRED: bilingual, Spanish or Somali

POSITION SUMMARY:

This class is the second level in the four-level clerical group. Basic knowledge of applicable laws, regulations, and departmental policies and procedures are required at this level. Incumbents are responsible for performing the duties of a class I clerk as well as more complex clerical functions. Responsibilities may include data entry; compiling reports; transcribing meeting minutes; scheduling: creating basic documents and correspondence; ordering supplies; processing bulk mail; conducting research; utilizing specialized software; and performing basic quantitative quality assurance reviews.

SALARY:

$19.48/hr - $22.06/hr (subject to negotiated agreement and work experience)

PROFESSIONAL RESPONSIBILITIES:

• Maintain accurate records
• Communicate with families and public
• Contribute to the school and district
• Grow and develop professionally
• Show professionalism
• Maintain confidentiality

KNOWLEDGE:

• Modern office procedures
• Basic principles and practices in assigned area of responsibility
• Customer service principles and practices Recordkeeping principles
• Report preparation methods
• Basic mathematical concepts
• Filing procedures and practices
• English language, grammar and punctuation

SKILLS:

• Providing customer service
• Preparing a variety of correspondence and documents
• Filing
• Keyboarding
• Using computers and related software applications
• Operating modern office equipment
• Maintaining records
• Preparing reports
• Compiling and organizing data and information
• Receiving and processing a variety of documents and information
• Proofreading typed materials and documents
• Assisting with special events and activities
• Processing routine forms and documents
• Performing routine mathematical calculations
• Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction

ESSENTIAL DUTIES:

• Enters a variety of more complex data and information into databases, spreadsheets, and/or other related computer-based programs utilizing knowledge of applicable procedures, processes, regulations, and departmental policies and procedures; performs routine to complex data queries to obtain information related to assigned area of responsibility
• Collects, compiles, and distributes a variety of notes, forms, and/or other information related to District and/or departmental activities and operations; analyzes, verifies, and validates information for completeness and accuracy utilizing knowledge of applicable regulations, policies, and procedures
• Provides customer service by responding to requests for information from parents, students, staff, other school districts, private agencies, and/or the general public; communicates District policies and procedures
• Receives and processes a variety of correspondence, forms, paperwork, lists, information, transcripts, applications, contracts, requisitions, timesheets, appointment requests, test results, meeting materials, and/or other related items
• Files documents alphabetically, numerically, or by other prescribed methods; monitors and maintains files in accordance with established guidelines
• Maintains a variety of records in assigned area of responsibility; organizes and compiles records in accordance with established guidelines; reviews records to ensure quality and accuracy of information
• Prepares a variety of reports, lists, and/or other related information; reviews information for completeness and accuracy; researches discrepancies or incomplete information; distributes information to appropriate individuals
• Assists in coordinating and preparing for special events and activities
• Monitors, orders, and restocks office and informational supplies and materials, textbooks, exams, forms, and/or other related items
• Other duties as assigned

PHYSICAL FACTORS:

• Frequent: walking, standing, sitting, hearing, talking, and seeing
• Light Work: exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects

BENEFITS:

We offer a comprehensive benefits package for employees working a minimum of 30 hours per week*. This includes health, dental, and vision insurance, Flexible Spending Accounts for medical and dependent care, as well as life insurance, accidental death and dismemberment (AD&D) coverage, and long-term disability insurance. (*Temporary, seasonal, and substitute positions not eligible.)

All Employees of Saint Cloud School District 742 are responsible to support District goals, to work collaboratively and respectfully with diverse populations of staff, students and parents and to model and promote a welcoming working and learning environment. Employees are expected to support and adapt to change and to demonstrate commitment to continuous performance improvement. Employees are responsible to establish and maintain effective communication with students, teachers, support staff, colleagues and parents, respect confidential matters, encourage a safe and secure environment throughout the District, and to be dependable and accountable in the performance of their work. It is the prerogative of the District to assign staff so as to best meet the needs of the District.

St. Cloud School District 742 prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. The notice of nondiscrimination is located at https://www.isd742.org/about-us/title-ix.

For inquiries, please contact [e-mail].