Office Coordinator (FIELD)

PulteGroup; Westborough (MA); On-site; USD 94,558,000 - 108,886,000; Full time

Job summary

PulteGroup, a leading homebuilder, is seeking an administrative professional in Westborough, MA to support accounts payable and contract administration. The role involves processing invoices, coding payments, vendor communications, and documentation management.

Applicants should have 1–3 years of clerical experience, strong organization, and the ability to work independently in a fast-paced environment. Join a Fortune 500 company with growth opportunities.

Qualifications

• Minimum High School diploma or equivalent in related field.
• Minimum 1-3 years prior accounts payable, general clerical experience.
• Previous homebuilding or construction experience a plus.
• Good organizational and follow-up skills.
• Ability to interact with outside vendors.
• Ability to work independently.

Responsibilities

• Proficiency in excel and various other software applications in support of department generated reports and documents.
• Accomplish routine and assigned administrative tasks including, but not limited to, communications flow, document handling, tracking, scheduling, prioritizing, follow up, and follow through.
• Process invoices, check requests and tax bills for payment including receiving, coding, confirming completion of work, and routing for review and approval.
• Ensure vendor compliance with insurance requirements by monitoring notices of expiration and following up with vendors.
• Prior experience with insurance compliance desirable
• Track utility accounts and close/transfer to new owners as homes are closed
• Assist Sales Contract Admin function; review and process sales contracts, process and code deposits; process deed packages and other closing documents
• General office duties including filing, ordering supplies, processing mail and generating fed-ex labels
• Participates in the Records Retention process for the Division

Skills

Organizational skills

Follow-up skills

Education

High School diploma or equivalent

Tools

Excel

Job description

Build a Career That Builds Your Future — with PulteGroup!

Welcome to PulteGroup where we believe in building more than just homes—we believe in building inspired employees, meaningful careers, and a legacy of excellence. If you’re looking for work that moves you, a team that values your ideas, and a company that brings you pride, you’ve come to the right place.

As one of the nation’s largest and most respected homebuilders, PulteGroup offers opportunities to grow within a Fortune 500 company that’s consistently recognized as a Fortune 100 Best Company to Work For and a certified Great Place to Work. We’re driven by the bold purpose of Building Incredible Places for People to Live Their Dreams.

For over 70 years, we’ve been building more than homes—we’ve been building trust, innovation, and a culture where every team member is empowered to thrive. Join a company that champions inclusion, celebrates diversity, and supports your personal and professional journey.

Headquartered in vibrant Atlanta, Georgia, and operating in over 45 markets nationwide, we’re proud to build homes through our trusted family of brands—including Innovative Construction Group, Centex, Pulte Homes, Del Webb, DiVosta Homes, American West, and John Wieland Homes and Neighborhoods, Pulte Mortgage, PGP Title, Pulte Insurance Agency —all united under the PulteGroup name.

DUTIES AND RESPONSIBILITIES :

• Proficiency in excel and various other software applications in support of department generated reports and documents
• Accomplish routine and assigned administrative tasks including, but not limited to, communications flow, document handling, tracking, scheduling, prioritizing, follow up, and follow through
• Process invoices, check requests and tax bills for payment including receiving, coding, confirming completion of work, and routing for review and approval
• Ensure vendor compliance with insurance requirements by monitoring notices of expiration and following up with vendors
• Prior experience with insurance compliance desirable
• Track utility accounts and close/transfer to new owners as homes are closed
• Assist Sales Contract Admin function; review and process sales contracts, process and code deposits; process deed packages and other closing documents
• General office duties including filing, ordering supplies, processing mail and generating fed-ex labels
• Participates in the Records Retention process for the Division

SCOPE:

Contributes through independent work at the individual level.

No supervisory responsibilities.

Little interaction with others at the department level.

QUALIFICATIONS:

• Minimum High School diploma or equivalent in related field
• Minimum 1-3 years prior accounts payable, general clerical experience
• Previous homebuilding or construction experience a plus
• Good organizational and follow-up skills
• Good organizational and follow-up skills
• Ability to interact with outside vendors
• Ability to work independently

PAY INFORMATION

$33.00 - $38.00 hourly

Hired applicant will be eligible to earn overtime.

Hired applicant will be eligible to receive a bonus in the amount of approximately $4,000 - $6,000 annually.

In addition to up to 9 paid company holidays per year, employees are eligible for up to 6 days of sick pay.

Moreover, eligible employees with less than 10 years of service can accrue up to 17 PTO days per year (and up to 22 PTO days per year upon 10 or more years of service).

Employees are eligible to participate in the Company’s 401(k) Plan.

Employees (and their eligible dependents) are eligible for medical, dental, and vision insurance coverage.

Employees are covered by company-paid disability, basic life insurance and parental leave.

Voluntary insurance coverage options, including critical illness, accident, and hospital indemnity, are also available.

In addition, the Company offers an Employee Assistance Program and tuition reimbursement (as applicable).

Employees may also be eligible for state required benefits such as paid family and medical leave insurance and/or paid sick time as applicable.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. We will provide a reasonable accommodation to a qualified applicant with a disability that will enable the individual to have an equal opportunity to participate in the application process and to be considered for a job.

This Organization Participates in e-Verify

Pulte Homes of Minnesota is an equal employment opportunity/affirmative action employer.