Office Coordinator, Faculty Affairs

California State University, Long Beach; Long Beach (CA); On-site; USD 45,000 - 66,000; Full time

Benefits offered by this job

Paid Time Off

Health Coverage

Retirement plans

Educational Benefits

EAP

Wellness programs

Job summary

CSU Long Beach is seeking an Office Coordinator for Faculty Affairs to provide administrative support and serve as receptionist for the office. Under the supervision of the Faculty Affairs Executive Director, you will manage calendars, coordinate meetings, and handle daily operations.

This temporary 1.0 FTE position is in Southern California, Long Beach, with a 40-hour work week. The ideal candidate has equivalent of 4 years of administrative support experience, strong communication, and

Qualifications

• Equivalent to 4 years of administrative support experience.
• Strong communication skills and ability to interact with a diverse campus community.
• Proficiency in MS Office Suite, Internet, Outlook, and Teams.

Responsibilities

• Supports administrative operations and daily activities of Faculty Affairs, including calendar management and meeting coordination.
• Serves as receptionist for the Faculty Affairs office and greets visitors with courteous customer service.
• Aims to accommodate customer requests and resolve problems to ensure a positive experience.

Skills

Receptionist duties

Calendar management

Office operations

MS Office

Outlook

Teams

Time management

Communication skills

Confidentiality

Diversity awareness

Teamwork

Job description

Office Coordinator, Faculty Affairs

Job No: 563624

Work Type: Staff

Location: Southern California: Long Beach

Categories: Bargaining Unit: Unit 7 - CSUEU - Clerical and Administrative Support Services, Appointment Type: Temporary, TimeBasis: Full Time

Join the vibrant community at California State University, LongBeach (CSULB)!

Located just three miles from the Pacific Ocean, CSULB offers an inspiring workplace and an exceptional Southern Californian lifestyle. Our 322-acre campus - one of the largest in the CSU system - serves more than 42,000 students and is known for its commitment to student success, innovation, and impactful academic and research initiatives.

As a member of the CSULB community, you'll experience a dynamic environment filled with cultural landmarks, collaborative energy, and opportunities to make a meaningful difference.

Work-life balance thrives here. Long Beach blends coastal relaxation with urban vibrancy, offering miles of beaches, year-round sunshine, a thriving arts and food scene, and convenient access to both Los Angeles and Orange County. It's an ideal place to grow your career while enjoying everything Southern California has to offer.

Join the California State University (CSU) and explore career opportunities that advance student success and strengthen California's future - offering competitive compensation, comprehensive benefits, and professional growth.

Job Summary

Under the general supervision of the Faculty Affairs Executive Director, the Office Coordinator provides administrative support for Faculty Affairs and serves as the receptionist for the Faculty Affairs office.

Key Responsibilities

• Supports the administrative operations and daily activities of Faculty Affairs. Provides administrative support to the Executive Director, including calendar management, meeting coordination, and office operations.
• Serves as receptionist for the Faculty Affairs office. Operates as the front desk representative. Greets and provides courteous customer service to visitors, including faculty, staff, administrators, students, parents, community members, and vendors.
• Makes every effort to accommodate the customer's requests, to assist them and to help solve problems with the intent that they have a positive experience interacting with Faculty Affairs.

Department: Faculty Affairs

Time Base: 1.0 time-base, 40 hours per week.

Duration of Appointment: This is a temporary position for one year with no permanent status granted. Temporary assignments may expire prior to the ending date.

Classification: Administrative Support Coordinator I

Compensation

• Hiring Rate: The hiring rate for this position is $4,047 (Step#1) per month.
• CSU Classification Salary Range: The CSU Classification Salary Range for this position is $4,047 (Step #1) - $5,896 (Step #20) per month.

Benefits

• Paid Time Off: Up to 24 vacation days per year (based on employee group and/or length of service), 14 paid holidays, and 12 sick days annually with unlimited accrual.
• Health Coverage: A variety of medical, dental, and vision plans.
• Retirement Plans: Participation in the CalPERS defined benefit plan, along with voluntary savings options such as 403(b), 401(k), and 457 plans.
• Educational Benefits: Tuition fee waiver programs for eligible employees; dependent eligibility varies by employee group and bargaining unit.
• Employee Assistance Program (EAP): Confidential counseling and support services for employees and their families.
• Additional Benefits: Wellness programs, professional development opportunities, and insurance options including life, disability, and pet insurance.

Candidates are encouraged to review the appropriate CSU Employee Benefits Summary for details specific to their position. Additionally, the CSU Total Compensation Calculator is available to help prospective employees understand the full value of the CSU benefits package and how it complements base salary.

Knowledge, Skills, and Abilities

The ideal candidate will be capable of engaging with faculty, staff, students, and visitors in a friendly and professional manner, the ability to communicate with an ethnically and culturally diverse campus community, capable of handling multiple tasks efficiently and flexibly. Will be highly dependable and punctual with excellent time management skills, the ability to take initiative and problem-solve, adept at managing phone interactions according to protocol, and possesses strong communication skills, both oral and written, with a thorough understanding of grammar, spelling, and punctuation at a level appropriate to the position. Will also have the ability to maintain confidentiality of sensitive information, knowledge of standard office procedures and software (MS Office Suite), Internet, Outlook, Teams, demonstrates strong teamwork skills, and knowledge of campus preferred.

Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence".

Education and Experience

Equivalent to 4 years of administrative support experience required.

Physical Summary

Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects (10 pounds or less).

Additional Information

CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSULB will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Equal Employment Statement

Consistent with California law and federal civil rights laws, CSULB provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, national origin, or other protected status. CSULB complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California's Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU's Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.

Accommodations

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact [e-mail].

Out of State Employment Policy

California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Application Closes: 14 November 2026