Office Coordinator - Athletics

Middle Tennessee State University; Murfreesboro (TN); On-site; USD 45,000 - 55,000; Full time

Job summary

Middle Tennessee State University is seeking an Office Coordinator - Athletics to support the Women's Soccer, Men’s Basketball, and Men’s/Women’s Track programs. You will assist with travel, recruiting communications, scheduling, and donor events under the Athletic Director’s supervision.

The role requires a high school diploma, four years of secretarial/clerical experience (or a bachelor’s degree in lieu of four years), and strong office skills.

Qualifications

• High School diploma or HSE required.
• Four years of progressively responsible secretarial, clerical, and/or office experience required; a bachelor’s degree will be considered in lieu of four years experience.
• Prior experience in running an athletic or business office is desirable.

Responsibilities

• Organize, coordinate and perform administrative office duties to support Head Coaches and athletics staff.
• Coordinate recruiting travel, rosters, calendars and written correspondence for the sports programs.
• Assist with events, donor activities, and game day activities including TV production support and hospitality for band/cheer/gameday staff.
• Handle phone inquiries, schedule appointments, prepare bids and obtain quotes for equipment and travel.
• Assist with budget requests, travel budgeting, and daily office operations across assigned sports.

Skills

Administrative tasks

Office coordination

Scheduling

Travel arrangement

Education

High School diploma or HSE

Tools

Microsoft Office

Job description

Job Title

Office Coordinator - Athletics

Department

Athletic Director

Salary

$44,992 - $55,342; commensurate with experience

Job Summary/Basic Function

Perform a variety of administrative tasks and functions pertaining to daily office operations of the Women's Soccer, Men's Basketball, and Men's and Women's Track programs, as well as the Assistant Athletic Director of Marketing and the Marketing staff. Duties will include but not be limited to: Organize, coordinate and perform administrative office duties to assist the Head Coaches in implementing office procedures and programs for the respective sports programs and their offices. Coordinate and produce written correspondence for the sports programs and their recruiting, travel, roster management; assist the Coordinator of Operations and head coaches in planning, organizing, and coordinating daily office activities. Additionally, assist with assigned sports recruiting and donor events and programs; receive incoming phone calls and provide information; attend and supervise Sport specific programs/events. Work selected game day events associated with the TV production of athletic events and hospitality for Band, Cheer and game officials as assigned. Perform other related tasks and special projects as assigned by the Head Coaches. Provide secretarial and administrative assistance to members of the athletic sports programs assigned and any other selected sports to be assigned by the Athletic Director. Maintain the day to day office operations that include general written correspondence, preparing payment authorization for purchases in each sport or administrative area assigned, maintenance of recruiting files and other associated daily operations of sports programs. Essential tasks include but are not limited to: team and coaches travel, recruiting correspondence, recruiting travel, maintaining coaches calendars; answering/screening phone calls for sports, scheduling appointments, preparing bids and obtaining quotes for team equipment and travel; requesting necessary funds for trips; booking modes of transportation and securing suitable hotels; reconciling accounts after travel and budgeting funds for operating and travel budgets for each assigned sport or department and perform other related tasks or special projects as assigned. Evening and weekend work associated with assigned teams or administrative areas will be required.

Required Education

High School diploma or High School Equivalency (HSE) required.

Required Related Experience

Four years of progressively responsible secretarial, clerical, and/or office experience required. A bachelor's degree will be considered in lieu of four years experience.

Desirable Related Experience

Prior experience in running an athletic office or a business office preferred.

Desirable License/Registration/Certification

CAP/CPS preferred.

Documents Needed to Apply

Resume Required

MTSU offers a comprehensive benefits package, including but not limited to the following:

• Sick Leave
• Vacation Leave for Administrative/Classified Staff/12-month Faculty
• 13 paid University holidays
• Medical, dental, vision, and life insurance
• Retirement plans
• Optional 401K and 403B Deferred Compensation Plans
• Educational benefits for the employee and their spouse and dependents

MTSU is an equal opportunity employer. All qualified individuals are encouraged to apply.

Proof of U.S. citizenship or eligibility for U.S. employment is required before employment (Immigration Control Act of 1986). Clery Act crime statistics for MTSU are available at https://police.mtsu.edu/annual-security-report/ or by contacting MTSU Public Safety at [phone].

MTSU is a Tobacco & Drug-Free campus.

This position requires a criminal background check. Therefore, you will be required to provide information about your criminal history to be considered.

For individuals requiring reasonable accommodation to apply:In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position with MTSU, please call 615-898-2929 or email [e-mail].

Application Review Date:October 19, 2026