Office Coordinator and Front Desk Specialist

Mach10 Solutions; Tinley Park (IL); On-site; USD 23,000 - 32,000; Full time

Job summary

Mach10 Solutions seeks an Office Coordinator and Front Desk Specialist in Tinley Park, IL. You will be the primary contact for visitors and staff, streamlining daily office workflows and supporting procurement processes to keep operations running smoothly.

The role requires excellent communication, strong multitasking, and proficiency with Microsoft Office. You will manage front-desk duties, coordinate with departments, and maintain data integrity in records and inventory.

Qualifications

• Must have high school diploma or equivalent.
• Experience in receptionist/front desk or administrative support.
• Strong verbal and written communication skills.
• Proficient in MS Office (Excel, Word, Outlook).

Responsibilities

• Manage front-desk operations and visitor relations to create a welcoming atmosphere.
• Handle multi-line phone systems and direct inquiries to the correct departments.
• Assist purchasing team with order tracking and vendor follow-up.
• Maintain accurate inventory logs and administrative records.
• Prepare documents, file, and provide project-based support to boost productivity.
• Coordinate office supply logistics to ensure team resources are available.
• Maintain confidentiality of sensitive company information.

Skills

Multitasking

Communication skills

Attention to detail

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Office Coordinator and Front Desk Specialist

Tinley Park, IL

$17.10 to $23.10 per hour

About the Role

As an Office Coordinator and Front Desk Specialist, you will serve as the primary point of contact for our organization, ensuring a seamless experience for all visitors and staff. You will play a vital role in optimizing daily office workflows and supporting procurement processes to keep our operations running efficiently.

Responsibilities

• Cultivate a professional and welcoming atmosphere by managing front-desk operations and visitor relations.
• Streamline communication by expertly handling multi-line phone systems and directing inquiries to the correct departments.
• Drive procurement efficiency by assisting the purchasing team with order tracking and vendor follow-up.
• Maintain data integrity by performing accurate inventory logging and administrative record-keeping.
• Enhance operational productivity through diligent document preparation, filing, and project-based administrative support.
• Manage office supply logistics to ensure team members have the necessary resources to succeed.
• Protect organizational integrity by maintaining strict confidentiality regarding sensitive company information.

Required Skills

• High school diploma or equivalent.
• Demonstrated success in a receptionist, front-office, or administrative support capacity.
• Advanced proficiency in Microsoft Office Suite, including Excel, Word, and Outlook.
• Strong multitasking capabilities with a focus on detail-oriented task management.
• Excellent verbal and written communication skills.

Preferred Skills

• Post-secondary coursework in office administration or business management.
• Experience with inventory management software or procurement systems.
• Proven ability to thrive in a high-volume, fast-paced professional environment.

Our Story

Founded in Montana, Mach10 Solutions has rapidly expanded to provide premium fabrication and engineering services across the United States. Our journey began with a simple mission: deliver precision engineering solutions at unprecedented speeds.

Today, we leverage cutting‑edge technology and exceptional talent to provide manufacturing services that consistently exceed expectations. With a focus on quality, speed and innovation, we’ve become the trusted partner for companies seeking competitive advantages through superior fabrication and design.

At Mach10, we don’t just build components – we forge lasting partnerships through reliability, expertise, and our commitment to pushing the boundaries of what’s possible.

Our Services

Precision Fabrication

State‑of‑the‑art manufacturing delivering tight‑tolerance components with uncompromising accuracy.

Design & Drafting

Comprehensive CAD modeling, documentation and DFM optimization to ensure flawless execution.

Field Services

Nationwide on‑site technical support, installation and maintenance from highly trained experts.

Quality Assurance

Rigorous inspection protocols guarantee every component meets or exceeds industry standards.

Project Management

End‑to‑end project coordination with clear communication and on‑time delivery.

Rapid Prototyping

Accelerated development cycles turn concepts into functional prototypes at record speed.

Why Choose Mach10

17+

States Served

64+

Projects Completed

98.2%

Quality Rating

24/7

Technical Support

Recent Projects

Automotive Prototype

Rapid‑turn aluminum prototype trimmed production timeline by 6weeks.

Fully integrated robotic welding cell installed and commissioned on‑site.