Office Coordinator - Albany

CARSON; Albany (OR); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401K

Aflac

Pre-paid legal

Long Term Disability

Life Insurance

Employee PTO

Job summary

CARSON is seeking an Albany-based team member to provide top-tier customer service, manage orders, and handle daily inventory and billing tasks. The role includes data entry, closing tasks, and supporting dispatch and administrative duties in a fast-paced environment.

The candidate should possess a high school diploma or equivalent, strong communication skills, and be able to multi-task with proficiency in Outlook and Excel. A valid driver's license is required.

Qualifications

• High school diploma or equivalent; college degree or certifications are a plus.
• Excellent written and oral communication skills.
• Ability to multi-task and work efficiently in a fast-paced professional environment.
• Strong computer and business math skills; proficient with Outlook and Excel.

Responsibilities

• Provide exceptional customer service to current and potential customers.
• Handle the generation and receipt of customer orders.
• Manage daily fuel inventory and purchase reconciliation.
• Process customer account billing including sales orders, purchase orders, and bills of lading.
• Data entry and daily/monthly closing tasks.

Skills

Communication skills

Multi-tasking

Attention to detail

Education

High school diploma or equivalent

College degree or certifications (plus)

Tools

Microsoft Outlook

Excel

Windows

Job description

Join the Carson team! We’re looking for a responsible, motivated individual to join our Albany branch. If you excel in a fast-paced environment and get a sense of satisfaction when you’re helping to keep an organization running effectively, this could be the job for you! Competitive wages, great benefits, and a supportive team behind you!Carson has been synonymous with quality and service since 1938. Originating as a heating oil provider in Portland, we have expanded our reach across the Pacific Northwest, offering a diverse range of services including fuels, lubricants, industrial solutions, propane, and more. Our commitment to customer satisfaction drives our success and inspires our dedicated team!Main FunctionsProvide exceptional customer service to current and potential customers.Handle the generation and receipt of customer orders.Manage daily fuel inventory and purchase reconciliationProcess customer account billing including sales orders, purchase orders, and bills of lading.Data entry.Assist with daily and monthly closing tasks.Perform general administration duties and other tasks as required.Additional Functions Include:Lube orders – create and process lube ordersAssist with daily dispatch and truck routing activity.Manage basic business banking functions, including daily cash and check deposits as well as credit card processing.To learn, maintain, and operate all processes associated with the position, including document management and scheduling.Being responsible and reliable; prompt and regular attendance a must.Be a conscientious team member who will complete work in a timely, accurate, and thorough manner.Maintain a team environment with leaders, other employees, and departments.Maintain a high level of customer service and friendly atmosphere.Qualifications and RequirementsHigh school diploma or equivalent. College degree and/or relevant training / certifications are a plus.Must have excellent written and oral communication skills.Ability to multi-task and work efficiently in a fast-paced professional environment.Ability to comprehend and meet time-sensitive deadlines.Possess strong computer and business math skills.Experience with Microsoft Outlook, Windows & Excel.Successfully complete a pre-employment drug screen and background investigation.Must have valid driver’s license with clean driving record.Working Conditions Include:Majority of work conducted in office environment. May be required to drive in inclement weather.Must be able to lift, bend, stoop, pick up, and move objects up to 25 lbs.Work schedule will vary and may include work on evenings, weekends, and holidays due to special events, inclement weather, and other projects related to timely distribution of product and services.Employer Notes:Employer will conduct background check, drug screen, and check driving record.Please apply online at www.carsonteam.com/careersBenefits include: Medical, Dental, Vision, 401K, Aflac, Pre-paid legal, Long Term Disability, Life Insurance, Employee Assistance Program, and PTO.We are an equal opportunity employer and gives consideration for employment to qualified applicants without regard to race, color, religion, sex, national origin, disability or protected veteran status.