Office Coordinator & Admin Lead - Billing & Scheduling

Stars and Stripes; Tennessee; On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health plans

401k plan

Vacation time

Employee discounts

Education assistance

Company match

Job summary

Park Lawn in Tennessee seeks an administrative lead to oversee a broad range of office tasks, ensuring the funeral home operations run smoothly and client families are supported.

Responsibilities include answering phones, greeting visitors, handling AP/AR, scheduling staff, updating timekeeping, processing deeds monthly, and preparing correspondence while maintaining confidential records and supporting multiple departments.

Qualifications

• High School Diploma or equivalent.
• Minimum two years of administrative or bookkeeping experience.
• Supervising staff experience preferred.
• Working knowledge of basic accounting principles
• Proficient with multi-line phone systems and general office equipment
• Valid state issued driver's license in good standing and acceptable driving record.

Responsibilities

• Answers telephone and give information to callers or routes calls to the appropriate person and places outgoing calls for the business.
• Greets and escorts all visitors and their guests.
• Performs all accounting (AP/AR) and inventory processes for the business.
• Schedules administrative staff to ensure adequate coverage.
• Updates Timekeeping system as employees fill out missed punch log.
• Process deeds monthly.
• Composes and types correspondence as needed.
• Supervises administrative team members providing direction, clarification and feedback as needed.
• Compiles and reports on statistical data as required by the business or Managing Partner.
• Assists client families with processing necessary paperwork and scheduling appointments.
• Accomplish positive results through cooperative efforts with all departments.
• Receives and records payments from client families.
• Updates and maintains files and related systems for the business.
• Serves as business timekeeper and maintains local employee files.
• Coordinates and maintains office supplies and equipment.
• Serves as a backup in other administrative functions as needs dictate.
• Special Projects as assigned.
• Other duties as assigned.

Skills

Communication

Teamwork

Detail orientation

Thoroughness

Customer service

Time management

Education

High School Diploma or equivalent

Tools

Microsoft Office

Job description

Park Lawn in Tennessee seeks an administrative lead to oversee a broad range of office tasks, ensuring the funeral home operations run smoothly and client families are supported.

Responsibilities include answering phones, greeting visitors, handling AP/AR, scheduling staff, updating timekeeping, processing deeds monthly, and preparing correspondence while maintaining confidential records and supporting multiple departments.