Office Coordinator

Terra; West Palm Beach (FL); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health, Vision, Dental insurance

FSA (Flexible Spending Account)

Employer-paid life insurance

Employer-paid disability insurance

Job summary

Terra in West Palm Beach is seeking an Office Coordinator to manage the day-to-day operations at our sales gallery, provide high-quality customer service, and support CRM and reporting activities. The role is based at the West Palm Beach gallery location and involves coordinating visits, events, and daily office tasks.

Ideal candidates will have 2+ years in customer service and 2+ years in sales is preferred.

Qualifications

• 2+ years of Customer Service experience.
• 2+ years of Sales experience preferred but not required.
• High attention to detail and strong organizational skills.

Responsibilities

• Coordinate day-to-day office operations.
• Provide high-quality customer service to visitors and clients.
• Register new clients in CRM and generate reports as needed.
• Coordinate events, broker lunches, and private functions.
• Maintain office supplies and marketing materials.

Skills

Customer service

Sales experience

Attention to detail

Microsoft Office

Education

Bachelor’s degree preferred

Tools

CRM system / Spark

Job description

Terra, the award winning, Miami-based real estate development company carefully chooses projects that have a positive impact on their surroundings and, by extension, on the people who live there. When planning a new development, Terra takes a dynamic role with the city and neighborhood to activate its potential as a community, maximizing the way in which people are able to live and work; creating new and innovative ways for the urban & suburban landscape to evolve. The firm has cultivated a portfolio of more than five million square feet of residential and commercial real estate valued in excess of $8 billion and is active across all major real estate asset classes, including multifamily apartments, luxury condominium and single-family residences, retail and office space, hotels, and industrial properties. Terra has achieved international acclaim for its commitment to design excellence, resiliency measures, and sustainable development and has been continuously transforming South Florida into the prosperous metropolis we know today.

We are looking for an Office Coordinator to join one of our sales galleries in West Palm Beach!

Location: South Olive Avenue, West Palm Beach, FL 33411

General Responsibilities

• Coordinate the day-to-day operations of the office
• Provide excellent high-quality customer service
• Organize and maintain all office paperwork, files, and records
• Check daily incoming emails and carry out clerical functions related to incoming emails
• Answer phones, voice messages and distribute leads as needed
• Welcome guests and clients by greeting them, in person or on telephone: answering or directing inquires
• Register all new clients in CRM system / Spark
• Generate daily traffic reports and other reports when needed
• Coordinate food and beverage order for daily office use, special events and private lunches
• Work closely with marketing, maintain all marketing materials stocked, including making copies of floors plans for associates
• Coordinate events via calendar and RSVP’s, assist with broker lunches, and evening events when necessary
• Maintain all orders of office supplies, wine and champagne and keep inventory
• Always maintain the sales gallery in order, manage the weekly flower delivery, monthly fumigation service, office scent service and report all issues that may need to be addressed that are related to the sales gallery experience
• Work closely with project team to solve emergency problems such as plumbing issues, building leaks, gold cart issues and electrical issues
• Handle copier issues, call for service and make sure all issues are resolved
• Assist sales associates with miscellaneous clerical task and miscellaneous duties
• Obtain estimates and approvals for office services
• Lift/move light items from time to time
• Close and open office daily

Qualifications

• Bachelor’s degree preferred but not required
• 2+ years of Customer Service experience
• 2+ years of Sales experience preferred but not required
• High attention to detail
• Experience with Microsoft Office

As a team member at Terra, you’ll enjoy:

Career advancement and bonus opportunities

Comprehensive benefits package, including health, vision, dental insurance, and FSA (Flexible Spending Account)

Employer-paid life and disability insurance