OFFICE COORDINATOR

Illinoiscomptroller; Springfield (IL); On-site; USD 10,000 - 60,000; Full time

Job summary

The Illinois Department of Public Health seeks a motivated Office Coordinator to lead support functions within the Disease Control division. This full-time position offers a competitive salary and a robust benefits package, including flexible work schedules and opportunities for career advancement. Ideal candidates have strong administrative skills and experience in office environments.

Benefits

Flexible and hybrid work schedules

Competitive Group Insurance benefits

Pension plan through the State Employees Retirement System

10-25 days of paid vacation time annually

12 paid sick days annually

Qualifications

• Requires accurate keyboarding skills at 30 words per minute.
• Two years of office experience or independent business experience preferred.

Responsibilities

• Provide complex, specialized office support functions.
• Maintain ongoing rabies database for positive results.
• Assist with data quality tasks and disease investigation procedures.

Skills

Keyboarding

Education

Two years of secretarial/business college or equivalent experience

Job description

Search by keyword (e.g. County, Job Title etc.)

Select how often (in days) to receive an alert:

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at [e-mail] or call [phone] for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history. Employment decisions are not made based on an applicant’s wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials.

Job Requisition ID:47358
Closing Date: 07/09/2025
Agency:Department of Public Health
Class Title:OFFICE COORDINATOR - 30025
Skill Option:Keyboarding

Office:Disease Control

Division:Infectious Diseases

Posting ID:81-25-0063 / 47358

Posted: 6/24/25 - 7/09/25

Bilingual Option:None
Salary: Anticipated Starting Salary (Effective 7/1/25) $4,128 a month; Full Range $4,128 - $5,450 a month
Job Type: Salaried
Category:Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code:RC014
Merit Comp Code:

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number:

81-25-0063 / 47358

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Illinois Department of Public Health is seeking a highly motivated individual to perform the duties of Office Coordinator Option 2. Under direction, serves as a lead worker. Provides complex, specialized office support functions and answers questions of support and professional staff within the Section.

Benefits Statement

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

• Flexible and hybrid work schedules are available in many program areas(when available and dependent upon position)
• Competitive Group Insurance benefits including health, life, dental and vision plans.
• Pension plan through the State Employees Retirement System
• Deferred Compensation Program – voluntary supplemental retirement plan
• Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
• 10-25 days of paid vacation time annually (10 days for first year of state employment)
• 12 paid sick days annually which carryover year to year
• 3 paid personal business days per calendar year (pro-rated dependent on start date)
• 13-14 paid holidays per year
• 12 weeks of paid parental leave
• Employee Assistance Program and/or mental health resources
• Serves as lead worker of support staff within the Communicable Disease Control Section.
• Assists Communicable Disease Control Section staff by receiving, reviewing and maintaining pending files of laboratory reports from various private laboratories, other state health departments, in addition to notifying regional staff or local health departments of diseases needing follow-up.
• Maintains ongoing rabies database for positive results by year and county for the Section by receiving and reviewing on a daily basis, all incoming animal rabies lab reports.
• Participates in ongoing data quality tasks by reviewing IDSS records for accuracy, finding and adjusting duplicate records, and ensuring that every case is classified appropriately.
• Assists Communicable Disease Control Section staff by compiling and sending assignments to local health department staff regarding reports of diseases which are pending and in need of investigation.
• Serves as designated lead worker.
• Performs other duties as required or assigned that are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to two years of secretarial/business college, or completion of high school and two years of related office experience, or two years of independent business experience.
• Requires the ability to keyboard accurately at 30 words per minute.

About the Agency

The Illinois Department of Public Health (IDPH) is tasked with the oversight of communities within Illinois to achieve and maintain optimal health and safety. With an annual budget of over $2 billion in state and federal funds, 6 regional offices, 3 laboratories and over 1,200 employees, IDPH is equipped to fulfill its mission of protecting the health and wellness of the people of Illinois through the prevention, health promotion, regulation and control of disease and injury.

Work Hours: Monday- Friday 8:30am to 5:00pm
Work Location: 525 W Jefferson St, Springfield, Illinois, 62702-5056
Agency Contact: [e-mail]
Posting Group: Office & Administrative Support

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process. If you are not already signed in, you will be prompted to do so. State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of theIllinois.jobs2web.com homepage in the blue ribbon. Non-State employees should log in on the using the “View Profile” link in the top right of theIllinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: