Office Coordinator

Monin-Gourmet-Flavorings-; Sparks (NV); Sur place; USD 42 000 - 54 000; Plein temps

Avantages offerts par ce poste

Dynamic team

Health coverage

Paid time off

401(k) plan

Holidays

Résumé du poste

Monin in Sparks, NV is seeking an Office Coordinator to be the friendly face and organized force keeping the workplace running smoothly. You will greet guests, support HR and office functions, and help ensure operations reflect Monin’s quality and hospitality.

This hands-on role blends administrative support, event coordination, and daily office management, collaborating with HR, Café, and Operations to ensure tours, celebrations, and meetings run seamlessly.

Qualifications

• High school diploma or equivalent required; associate degree or administrative coursework preferred.
• 2+ years of experience in an administrative, hospitality, or office coordination role.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Must be detail-oriented, dependable, and comfortable working in a fast-paced environment.
• Valid driver’s license required (for errands and company vehicle coordination).

Responsabilités

• Greet visitors and manage front desk operations.
• Assist with café presentations, setup, printing, and catering coordination for meetings.
• Lead facility tours and share Monin history with guests.
• Plan and execute company events and coordinate logistics (catering, supplies, invitations, setup).
• Coordinate shared company vehicles, scheduling, maintenance, and key management for Sparks Cars.
• Order office supplies and maintain organized office systems; support leadership and HR.

Connaissances

Communication

Detail-oriented

Fast-paced environment

Driver's license

Microsoft Office proficiency

Formation

High school diploma or equivalent

Associate degree or admin coursework preferred

Outils

Microsoft Office

Description du poste

• Employee Type Non-Exempt

Contact information

Description

About Us

We create with care, and we innovate with purpose. More than flavor producers, we are passionate professionals who aim to gather our people, partners, and customers with a shared spirit of confidence, respect, and entrepreneurship. We produce clean, authentic, and versatile beverage solutions that make every sip so much better, all with a determined pursuit of sustainably sourced, quality ingredients. Each bottle filled comes with a commitment to natural ingredients, extraordinary taste, high standards of service, and trade ingenuity. We are honored to be part of the drinks you craft, joining our creativity to make life more flavorful.

About the Opportunity

As the Office Coordinator at Monin, you’ll be the friendly face and organized force that keeps our workplace running smoothly. You’ll create a positive experience for guests, assist with company events, support HR and office functions, and help ensure our operations reflect the quality and hospitality Monin is known for.

This is a hands-on role that blends administrative support, event coordination, and daily office management. You’ll collaborate with multiple departments—including HR, Café, and Operations—to make sure everything from facility tours to company celebrations runs seamlessly.

Essential Functions

Front Desk & Guest Experience

• Serve as the first point of contact for visitors, providing a warm and professional welcome.
• Manage reception operations, including phones, visitor direction, and maintaining a clean, inviting lobby.
• Assists in maintaining positive relationships with community partners.

Cafe & Presentation Support

• Assist with presentations in the Café, including setup, printing, and binding materials.
• Coordinate catering and occasionally pick up meals for meetings and events.

Facility Tours & Brand Storytelling

• Lead the “Monin History” segment of facility tours from the lobby through the Café.
• Collaborate with other departments to deliver a cohesive and engaging visitor experience.

Event Coordination

• Support planning and execution of company events such as BBQs, celebration lunches, and appreciation activities.
• Coordinate logistics including catering, supplies, invitations, and setup.

Fleet Coordination (Sparks Cars)

• Serve as the main point of contact for shared company vehicles, including scheduling, maintenance, cleaning, and key management.
• Coordinate vehicle drop-offs or pickups for guests or hotel stays.

General Office Support

• Order and maintain office and pantry supplies.
• Handle administrative duties such as scheduling, document preparation, data entry, and maintaining organized office systems.
• Run company errands such as post office visits, supply pickups, and vendor drop-offs.
• Support cross-functional departmental needs and provide general assistance to leadership and HR.

Requirements

Your Secret Ingredients to Success

• P assion for Quality — You take pride in the quality of everything you touch and everything you do.
• Practice Continuous Improvement —You’re always looking for ways to increase the efficiency, accuracy and effectiveness of your work.
• Pay Attention to The Details — You always want to get things right the first time.
• Do The Right Thing, always — You are there for others and willing to step up and help others when that’s what’s required for success.

Other Qualifications & Considerations

• High school diploma or equivalent required; associate degree or administrative coursework preferred.
• 2+ years of experience in an administrative, hospitality, or office coordination role.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Must be detail-oriented, dependable, and comfortable working in a fast-paced environment.
• Valid driver’s license required (for errands and company vehicle coordination).

Summary

What We Offer — Because Monin hires the best people, we work hard to offer our employees benefits that improve their lives.

The Sweet Stuff:

• A fun, dynamic working environment with a growing, energetic, and passionate team
• A diverse and inclusive environment where everyone is welcome
• Breakrooms stocked with our delicious products
• Management that uplifts and nurtures talent & provides continuing education
• Promotion of health and wellness
• Company-sponsored fun events
• A 401(k) plan in which the company matches dollar for dollar on a % you contribute
• Affordable health coverage for you and your family through medical, dental, and vision programs.
• A generous paid time off program in which the benefits increase along with your tenure with the company
• Nine company-paid holidays plus one floating holiday and diversity day

Monin is an equal opportunity employer and encourages all qualified candidates to apply.

Monin is a Drug Free Workplace and does pre-employment drug screening.

Monin participates in e-verify.

WE'RE BETTER TOGETHER

As a family-owned company, it’s no surprise that we’re incredibly passionate about our people. At Monín , the only thing more unique than the flavors we make are the people behind our innovative products!

Monín is committed to a diverse and inclusive workplace. We are an equal opportunity employer and do not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.