Marketing Project and Production Coordinator - Hybrid

Monin Gourmet Flavorings; Clearwater (FL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

401(k) matching

Health coverage

Paid time off

Job summary

Monin Gourmet Flavorings is seeking a Marketing Project and Production Coordinator in Clearwater, FL, to manage the day-to-day flow of marketing projects from intake through final delivery. You will work with Marketing, Creative, Communications, Content, and external partners to coordinate timelines, production, and media placements.

You will ensure proofreading, approvals, and final assets are correct, while maintaining momentum and clear communication with stakeholders.

Qualifications

• 2–3+ years of experience in traffic coordination, project coordination, or marketing operations.
• Experience working within a creative or marketing workflow environment.
• Familiarity with project management tools (Lytho preferred or similar platforms).

Responsibilities

• Manage intake of marketing requests, validate scope, assets, timelines, and documentation.
• Maintain visibility into active and upcoming projects across teams.
• Set up and manage Lytho workflows and route projects to team members.
• Follow up to maintain momentum and meet deadlines.
• Communicate project status updates to stakeholders.
• Submit completed media projects to publications with correct specs and deadlines.
• Maintain the Media Ads Tracker and project-related documentation.
• Serve as point of contact for submissions, specs, deadlines, and questions.
• Coordinate print production, vendor relations, and PO documentation.
• Identify risks early and escalate to keep projects on schedule.

Skills

Traffic coordination

Marketing operations

Print production coordination

Proofreading & QA

Project management

Strong communication

Tools

Lytho

Job description

• Location 2100 Range Road,Clearwater, FL, 33765,United States
• Job Category MFG - Manufacturing
• Employee Type Exempt

Description

Overview

Do you love keeping projects organized, solving problems, and being the person who helps keep everything moving? If you're detail-oriented, enjoy working with different teams, and aren't afraid to juggle multiple priorities, this could be a great fit.

At Monin, creativity and collaboration are a big part of what we do, and behind every great project is someone making sure all the pieces come together. We're looking for a Marketing Project and Production Coordinator to help manage the day-to-day flow of Marketing projects from intake through final delivery. You'll work closely with Marketing, Creative, Communications, Content, and external partners to manage timelines, coordinate print and premium production, support media placements, proofread deliverables, and make sure the right, fully approved materials get where they need to go accurately and on time.

Monin is a global company with more than 100 years of history, but we're always looking for better ways to work, create, and grow. We care about our people, our customers, our communities, and doing things the right way, and we're looking for someone who wants to grow with us.

Key Responsibilities

• Project Intake, Workflow Coordination & Timeline Management

  • o Manage intake of all marketing requests through Lytho; validate scope, assets, timelines, and documentation; and return incomplete or unclear submissions for clarification before work moves into production.
  • o Maintain full visibility into all active and upcoming projects
  • o Set up and manage day-to-day Lytho workflows across Marketing, Creative, and Production; route projects to the appropriate team members; and adjust priorities and assignments in partnership with the Marketing Project & Production Manager.
  • o Proactively follow up with team members to maintain momentum and meet deadlines
  • o Communicate project status updates to stakeholders.
  • o Submit completed and approved media projects to publications, ensuring files, specifications, and deadlines are accurate.
  • o Maintain the Media Ads Tracker, including project status, deadlines, submissions, and other key details.
  • o Serve as the day-to-day contact for project submissions, specifications, deadlines, and related questions.
  • o Follow up on outstanding information, approvals, or deliverables to ensure media projects stay on schedule.
  • o Manage part number (SKU) administration and tracking in accordance with established standards and processes.
  • o Maintain part number governance and documentation to support accurate product and production tracking.
  • o Create purchase orders for print production and maintain accurate PO documentation and tracking.
  • o Follow up on missing or incomplete SKU, project, or PO information as needed.

• Quality Control & Final Production

  • o Perform routine proofreading and quality checks across marketing deliverables.
  • o Confirm that required reviews and approvals are complete before materials are released for production or publication.
  • o Ensure the correct, final approved content and artwork are submitted to printers, publications, vendors, and other external partners.
  • o Verify final files and project details against approved materials to help prevent production errors or incorrect submissions.
  • o Maintain established quality-control and workflow standards throughout the production process.

• Risk Identification & Escalation

  • o Identify timeline risks, delays, or resource constraints early
  • o Communicate issues clearly and proactively to the Marketing Project & Production Manager
  • o Provide visibility into workflow challenges to support timely resolution

• Cross-Functional Coordination

  • o Serve as the primary point of contact for workflow-related communication between Marketing, Creative, and Production
  • o Support coordination of project handoffs between internal teams and external partners
  • o Maintain alignment across stakeholders to ensure smooth execution
  • o Provide day-to-day operational backup coverage for Marketing Project & Production activities as needed.

• Process Adherence & Continuous Improvement

  • o Follow established workflow processes, intake standards, and quality-control processes
  • o Identify recurring workflow or process issues and share recommendations with the Marketing Project & Production Manager to improve efficiency and accuracy.

Requirements

• Walk in Others' Shoes—You take pride in recognizing and understanding another person's feelings and thoughts .
• Pay Attention to the Details —Your goal is to get things right the first time.
• Listen to Understand — You give your undivided attention to better understand your tasks.
• Find a Way — You are willing to do whatever it takes to accomplish the job.
• Look Ahead and Anticipate— You believe preventing issues is better than fixing them.

Qualifications

• 2–3+ years of experience in traffic coordination, project coordination, or marketing operations
• Experience working within a creative or marketing workflow environment
• Familiarity with project management tools (Lytho preferred or similar platforms)
• Experience coordinating print production, media placements, vendors, purchase orders, or similar marketing production activities preferred.
• Strong attention to detail, particularly in proofreading and quality control
• Strong follow-up skills with the ability to identify missing information, manage deadlines, and keep multiple projects moving simultaneously.
• Excellent organizational and communication skills.
• Ability to manage multiple projects in a fast-paced environment.

Preferred Qualifications

• Experience working within FDA/labeling requirements, ensuring that creative designs always accommodate necessary legal and nutritional information without sacrificing aesthetics.
• Multilingual: As an international company, Monin often translates its corporate and B2B collateral, as well as product packaging, into various languages.

Summary

What We Offer — Because Monin hires the best people, we work hard to offer our employees benefits that improve their lives.

The Sweet Stuff:

• A fun, dynamic working environment with a growing, energetic, and passionate team
• A diverse and inclusive environment where everyone is welcome
• Breakrooms stocked with our delicious products
• Management that uplifts and nurtures talent & provides continuing education
• Promotion of health and wellness
• Company-sponsored fun events
• A 401(k) plan in which the company matches dollar for dollar on a % you contribute
• Affordable health coverage for you and your family through medical, dental, and vision programs.
• A generous paid time off program in which the benefits increase along with your tenure with the company.
• Nine company-paid holidays plus one floating holiday and diversity day.

Monin is an equal opportunity employer and encourages all qualified candidates to apply.

Monin is a Drug Free Workplace and does pre-employment drug screening.

Monin participates in e-verify

When you join Monin Gourmet Flavorings, you’re doing much more than switching companies to advance your career. You are becoming part of the Monin Family. We are a diverse group of talented professionals who drive innovation, embrace change and growth, and celebrate the global community which is Monin .

WE'RE BETTER TOGETHER

As a family-owned company, it’s no surprise that we’re incredibly passionate about our people. At Monín , the only thing more unique than the flavors we make are the people behind our innovative products!