Office Coordinator

TVH Americas; South Bend (IN); On-site; USD 22,000 - 31,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) match

LinkedIn Learning

Job summary

TVH Americas in South Bend, IN is seeking an Office Coordinator to support HR, office administration, and logistics at our distribution center. This full-time role emphasizes organized, proactive multitasking to keep operations running smoothly and teams informed.

You’ll handle onboarding, attendance, payroll support, communications, vendor contacts, and cross-department collaboration. A positive, team-oriented mindset and solid computer skills are essential; experience with confidential

Qualifications

• 1+ year of experience in an administrative, office, or human resources role.
• High school diploma or equivalent (Associate's or higher preferred).
• Strong computer skills (Google Suite or Microsoft Office proficiency required).
• Excellent written and verbal communication skills.
• Proven ability to stay organized and manage multiple tasks in a fast-paced setting.
• A positive, team-oriented mindset with high attention to detail.
• Experience handling confidential information with professionalism and discretion.

Responsibilities

• Support Human Resources with onboarding, training coordination, attendance tracking, write-ups, benefits enrollment, and employee engagement.
• Assist with timekeeping and payroll reporting.
• Coordinate floor training and safety initiatives.
• Prepare reports, and customer claims.
• Serve as a point of contact for vendors, schedule truck deliveries, and approve PMs (Preventive Maintenance).
• Assist with internal communications, corporate announcements, and recordkeeping.
• Collaborate with marketing to support employee engagement (birthdays, events, promotions).

Skills

Administrative support

HR coordination

Microsoft Office

Google Workspace

Communication

Data entry

Confidentiality

Education

High school diploma

Associate degree preferred

Tools

Google Suite

Microsoft Office

Job description

Office Coordinator

Full-Time | Logistics | South Bend, IN

SCHEDULE & LOCATION

• Schedule: Monday-Friday, 8:00 AM - 5:00 PM

• Location: Onsite at our South Bend, IN facility

• Compensation: Starting at $19 an hour (depending on experience)

• Travel: Occasional (e.g., Office Coordinator summits)

SUMMARY

Are you a highly organized, people-focused professional who thrives in a fast-paced environment? Join our team as an Office Coordinator and become a key player in ensuring smooth operations at our South Bend distribution center. We're looking for someone who is sharp, proactive, and ready to make an impact by supporting HR functions, office administration, and operational logistics, all while keeping our team informed, engaged, and productive.

YOUR ROLE AND RESPONSIBILITIES

• Support Human Resources with onboarding, training coordination, attendance tracking, write-ups, benefits enrollment, and employee engagement.

• Assist with timekeeping and payroll reporting.

• Coordinate floor training and safety initiatives.

• Prepare reports, and customer claims.

• Serve as a point of contact for vendors, schedule truck deliveries, and approve PMs (Preventive Maintenance).

• Assist with internal communications, corporate announcements, and recordkeeping.

• Collaborate with marketing to support employee engagement (birthdays, events, promotions).

EDUCATION / EXPERIENCE

• 1+ year of experience in an administrative, office, or human resources role.

• High school diploma or equivalent (Associate's or higher preferred).

• Strong computer skills (Google Suite or Microsoft Office proficiency required).

• Excellent written and verbal communication skills.

• Proven ability to stay organized and manage multiple tasks in a fast-paced setting.

• A positive, team-oriented mindset with high attention to detail.

• Experience handling confidential information with professionalism and discretion.

PHYSICAL DEMANDS

You must be able to perform the essential functions of the role, with or without reasonable accommodation. This role requires frequent standing and walking, repetitive motion, and use of hands and arms for reaching, grasping, lifting, pushing, and pulling from floor to overhead. Regular bending, stooping, kneeling, and crouching are required; occasional sitting, climbing, or balancing may occur.

You must be able to lift and/or move up to 15 pounds regularly, up to 40 pounds frequently, and over 50 pounds occasionally. Team lifting or material handling equipment is required for items over 50 pounds.

WHAT'S IN IT FOR YOU

You'll be part of a people-centric culture, where your well-being matters. Our comprehensive package offers standard benefits such as medical, dental, and vision, and our incredible dollar-for-dollar 401(k) match up to 6%.

We also offer:

• Opportunities for professional development, including access to LinkedIn Learning and many in-house/external training courses.

PEOPLE ARE AT OUR HEART

TVH is a global business with a family atmosphere, where people are at the center. We value clarity, mutual respect, kindness, and open communication. Our people are down-to-earth, easy to work and engage with. We welcome differences and celebrate new ideas.

ABOUT TVH

TVH is a parts specialist for quality parts and accessories for material handling, industrial vehicles, and construction and agricultural equipment. Working at TVH is opting for a company that excels as an international market leader and is well-known for its unstoppable craving for innovation.

TVH is an Equal Opportunity Employer. TVH will not discriminate against applicants based on race, color, religion, national origin, sex (including pregnancy and gender identity), sexual orientation, genetic information, or because they are an individual with a disability or a person 40 years old or older.