Office Coordinator

Marquee Asset Management, LLC; Scottsdale (AZ); On-site; USD 54,000 - 66,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Disability Insurance

Life Insurance

Paid Vacation, Sick and Holidays

401k - Company Match Up To 4%

Job summary

SAM Construction Group is seeking an Office Coordinator in Scottsdale, AZ to maintain daily administrative operations and foster a welcoming, collaborative workplace. You will support culture initiatives, manage meetings, and oversee vendor research and supplies with minimal supervision.

The role emphasizes proactive organization, empathetic communication, and a hands-on approach in a construction-focused environment. In-person work in Scottsdale is required.

Qualifications

• 5+ years in office coordination, administration, or support roles.
• Experience creating SOPs for succession planning is a plus.
• Proficiency in MS Office (Excel/PowerPoint) and basic tech literacy.

Responsibilities

• Culture & Team Support: help with team-building activities and office celebrations to boost morale.
• Office & Meeting Logistics: schedule meetings, manage conference rooms, coordinate catering, and plan events; draft SOPs for positions.
• Vendor & Process Research: research vendors and office processes; present clear recommendations for management approval.
• Operations & Supply Management: be the main contact for admin requests; manage office supplies, PPE, and vehicle registrations.
• Workplace Environment: keep spaces clean, organized, stocked, and welcoming.
• General Administration: handle calls, emails, and correspondence with warmth and efficiency.

Skills

Empathy

Organizational skills

Proactive problem solving

Strong communication

Team collaboration

Tools

Microsoft Office Suite

Excel

PowerPoint

Job description

About the Company

We are a development/builder specializing in apartment buildings and custom luxury homes. Our team is passionate about creating high-quality, innovative residential projects that combine style, functionality, and attention to detail. We value professionalism, collaboration, and a workplace where every team member can contribute to building something exceptional.

About the Role

We are looking for an empathetic, organized, and proactive Office Coordinator who thrives on bringing people together and keeping our office running smoothly. Beyond managing day-to-day administrative operations, this role is key to fostering a supportive, collaborative workplace culture where team members can leverage their unique talents and feel heard.

This is a hands-on position for a self-starter who genuinely enjoys anticipating needs, supporting others, and creating a positive, welcoming environment with minimal supervision.

What You'll Do

• Culture & Team Support: Support team-building activities, office celebrations, and initiatives that enhance connection, morale, and mutual support across the team.
• Office & Meeting Logistics: Schedule and coordinate meetings, manage conference rooms, handle catering, and oversee event logistics. Create SOPs for all positions for succession planning.
• Vendor & Process Research: Conduct thorough research on vendors, office processes, and supplies, presenting clear recommendations for management approval.
• Operations & Supply Management: Serve as the main point of contact for administrative requests, oversee office supplies, inventory (including company SWAG), and personal protective equipment (PPE) and company vehicle registration.
• Workplace Environment: Ensure shared office spaces and conference rooms remain clean, organized, well-stocked, and welcoming.
• General Administration: Handle incoming calls, emails, and general office correspondence with warmth and efficiency.

What We're Looking For

• Empathetic & Intuitive Listener: A natural ability to listen, understand individual needs, and proactively offer support so team members feel valued and enabled to do their best work.
• Collaborative Culture Builder: Passion for building an environment where people thrive together, leverage each other’s strengths, and build a cohesive, positive team spirit.
• Proactive Problem Solver: Excellent organizational and multitasking skills with the ability to anticipate operational needs, prioritize tasks, and keep things moving in a dynamic setting.
• Strong Communicator: Warm, approachable, and articulate, with a natural talent for bringing people together.
• Relevant Experience: 5+ years of experience in office coordination, administration, or support roles with familiarity in creating SOPs.
• Technical Skills: Proficient in Microsoft Office Suite (Excel and PowerPoint).

Background in Construction Industry: Not required, but preferable

Benefits

• Medical, Dental, Vision
• Disability Insurance
• Life Insurance
• Paid Vacation, Sick and Holidays
• 401k - Company Match Up to 4%

Work Location

• In Person - Scottsdale, AZ

Salary (Exempt)

• Starting at $60,000 depending on experience

The SAM Construction Group is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, age, color, religion, gender, gender identity, sexual orientation, national origin, disability, protected Veteran status or any other protected category under applicable state/federal law.