Office Coordinator

GLB INVESTMENTS INC; Santa Maria (CA); On-site; USD 27,552 - 38,572; Full time

Benefits offered by this job

Competitive pay

Medical benefits

Paid personal and sick time

Retirement plan

Sales and service training programs

Dental insurance

Employee discount

Health insurance

Paid time off

Job summary

A powersports dealership in California is seeking an Office Coordinator to join their team. This role involves coordinating schedules, managing reports, and assisting in customer service tasks. The ideal candidate should possess strong communication, organizational, and customer service skills, along with experience in software tools like Excel and QuickBooks. The position offers competitive pay and benefits, with the expectation of working Tuesday through Saturday.

Qualifications

• Experience with Excel, Word, & QuickBooks highly desirable.
• Availability Tuesday-Saturday 9:00 am - 6:00 pm, Saturdays required.
• Ability to lift at least 50 lbs.

Responsibilities

• Organize and process OEM/Manufacturer monthly statements.
• Assist with scheduling service appointments and manage technicians' schedules.
• Track the status of service vehicles and update customers as needed.

Skills

Excel

Word

QuickBooks

Strong communication

Organizational skills

Customer service skills

Job description

Job description

Office Coordinator Powersports

Join Central Coast Yamaha's close-knit team! This position offers excellent opportunities to grow your knowledge of a powersports dealership in a fast-paced industry while utilizing your talent to organize, communicate, and report on daily, weekly, and monthly processes that allow the team to excel.

As an Office Coordinator at CCY, you will work with our Parts, Service, and Major Unit Vehicle teams to coordinate and report daily schedules, organize, and report on various OEM programs. Your responsibilities will include:

1. Organizing and processing OEM/Manufacturer monthly statements through team communication to improve sales and overall team results.
2. Organizing and reporting OEM dealership certification programs.
3. Organizing and reporting various Parts & Service procedures.
4. Organizing and coordinating inventory cycle counts and reporting to improve inventory and team productivity.
5. Assisting with scheduling service appointments and managing technicians' schedules.
6. Assisting customers with sales and cashing out.
7. Reporting open recalls for sales and service vehicles and scheduling relevant recall work.
8. Submitting warranty claims.
9. Assisting customers and the CCY team with parts ordering and tracking.
10. Tracking the status of service vehicles and updating customers as needed.
11. Assisting with scheduling service vehicle pickups and deliveries.

Skills, Knowledge, and Job Requirements:

• Experience with Excel, Word, & QuickBooks highly desirable.
• Experience in the powersports or comparable industry highly desired but not required.
• Availability Tuesday-Saturday 9:00 am - 6:00 pm. *Saturdays required.*
• Strong communication, organizational, computer, and customer service skills.
• Willingness to adapt and grow within the company.
• Positive, flexible, and collaborative attitude - teamwork makes the dream work.
• Ability to lift at least 50 lbs.

Compensation:

$20.00 - $28.00+ earning potential due to sales incentives. There is no cap on earned commissions.

Benefits:

• Competitive pay
• Medical benefits
• Paid personal and sick time
• Retirement plan
• Access to a large collection of sales and service training programs

Job Details:

• Job Type: Full-time
• Salary: $17.00 - $27.00 per hour
• Expected hours: 40 per week

Additional Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Health insurance
• Paid time off

Shift: 8-hour shift

Work Location: In person