Office Coordinator

AdventHealth Medical Group West Florida; San Antonio (FL); On-site; USD 25,000 - 39,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

Paid Time Off

403-B Retirement Plan

Parental Leave

Job summary

AdventHealth in Florida is seeking a capable healthcare administrator to oversee daily practice operations, ensuring efficient patient flow and high-quality care. You will lead clerical and clinical staff, oversee hiring and training, and monitor performance against standards.

Responsibilities include data accuracy, end-of-day balancing, inventory control, and ensuring regulatory compliance while supporting budgetary goals. Strong communication and multitasking skills are essential.

Qualifications

• Minimum 1+ year experience in a medical practice environment.
• Experience in a lead position within a medical practice is preferred.
• Ability to supervise clerical and clinical staff and coordinate operations.

Responsibilities

• Oversees daily operations of the practice to ensure efficient workflow and high-quality patient care.
• Manages clerical and clinical staff, including hiring, training, and performance evaluations.
• Develops and motivates staff to achieve organizational goals and maintain high standards of care.
• Ensures timely data entry and information posting, and monitors end-of-day balancing.
• Maintains inventory, coordinates patient flow and scheduling, and ensures regulatory compliance.
• Addresses operational issues promptly and supports budgetary and financial performance.

Skills

Policy understanding

Staff supervision

Operational planning

Budget monitoring

Patient flow management

Data entry accuracy

Regulatory compliance

Communication

Multitasking

Education

Associate

High School Diploma or Equivalent

Job description

Our promise to you

Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

All the benefits and perks you need for you and your family

• Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance
• Paid Time Off from Day One
• 403-B Retirement Plan
• 4 Weeks 100% Paid Parental Leave
• Career Development
• Whole Person Well-being Resources
• Mental Health Resources and Support
• Pet Benefits

Schedule

Full time

Shift

Day (United States of America)

Address

30115 State Rd 52

City

San Antonio

State

Florida

Postal Code

33576

Job Description

Oversees daily operations of the practice to ensure efficient workflow and high-quality patient care. Manages clerical and clinical staff, including hiring, training, and performance evaluations. Develops and motivates staff to achieve organizational goals and maintain high standards of care. Ensures timely and accurate data entry and information posting. Implements and monitors end-of-day balancing protocols. Orders and maintains inventory of medical and office supplies. Assists in assessing operations and implementing changes to meet short and long-term goals. Coordinates patient flow and scheduling to optimize practice efficiency. Communicates effectively with patients, staff, and other departments. Ensures compliance with regulatory standards and organizational policies. Monitors budgetary responsibilities and financial performance. Addresses and resolves operational issues promptly. Other duties as assigned.

Knowledge, Skills, and Abilities

• Knowledge of organizational policies, procedures and systems. [Required]
• Knowledge of clinic office procedures, computer system and applications. [Required]
• Knowledge of medical practices, terminology and reimbursement policies. [Required]
• Knowledge of grammar, spelling, punctuation and sentence structure to answer correspondence and prepare reports. [Required]
• Ability to deal effectively with employees and patients. [Required]
• Ability to handle to a multitude of tasks simultaneously. [Required]
• Skill in planning, organizing, delegating and supervising. [Required]
• Skill in evaluating the effectiveness of existing methods and procedures, identifying problems, researching and recommending resolutions. [Required]
• Skill in developing and maintaining department quality assurance. [Required]
• Skill in exercising high degree of initiative, judgment, discretion and decision-making. [Required]
• Ability to plan, organize, prioritize and direct the work of others. [Required]
• Ability to read, interpret and apply policies and procedures. [Required]
• Ability to set priorities among multiple requests. [Required]
• Ability to communicate clearly. [Required]
• Ability to interact with patients, medical and administrative staff professionally and effectively [Required]

Education

• Associate [Preferred]
• High School Grad or Equiv [Preferred]

Field of Study

• N/A

Work Experience

• 1+ working in medical practice environment [Required]
• Past experience in a lead position within a medical practice. [Preferred]

Additional Information

• N/A

Licenses and Certifications

• N/A

Physical Requirements

Please click the link below to view work requirements

Physical Requirements - https://tinyurl.com/23km2677

Pay Range

$17.80 - $28.48

Background Screening Requirement (Florida Law)

Certain positions are subject to Florida Level 2 background screening, including fingerprinting, as required by state law.

Applicants may review general information about Florida’s background screening requirements at the Florida Care Provider Background Screening Clearinghouse:

https://info.flclearinghouse.com/

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.