Office Coordinator

Philadelphia University; Philadelphia (Philadelphia County); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Medical insurance

Dental

Vision

Retirement plans

Tuition assistance

Job summary

Jefferson Health in Philadelphia is seeking staff to support patient scheduling, data entry, and records management within a clinical setting. You will handle EMR tasks, coordinate with providers, and assist with onboarding student workers while ensuring compliance and orderly lab processes.

Responsibilities include scheduling, billing oversight, and support for on-campus events such as flu clinics, with a focus on professional, courteous service to patients and families.

Qualifications

• Education: High School Diploma or GED required; lab tech certification preferred.
• Experience: medical office or hospital unit in a client-facing role preferred.
• EMR scheduling and data entry experience desired.

Responsibilities

• Schedules patient appointments for the Provider staff.
• Performs data entry, faxing, scanning, and runs reports.
• Maintains supplies and manages ordering and billing.
• Oversees onboarding for Student Workers and medical records requests.
• Ensures CLIA compliance and enters lab orders.

Skills

EMR Scheduling

Data Entry

Phone Skills

Lab Drawings

Education

High School Diploma or GED

Lab Tech Certification (preferred)

Job description

Job Description

Essential Functions Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson. Communicates with Students, Family Members (if applicable), Campus Partners and other Medical Offices in a professional and courteous manner. Data entry, faxing, scanning and run reports Schedules patient appointments for the Provider staff. Maintains suplies and manages ordering and billing for the same. Oversees the schedules and onboarding initial requirements for Student Workers. Processes medical records requests and oversees compliance with medical records storage. Maintains CLIA compliance assuring licensure is kept up-to-date. Enters lab orders and calls for pick ups Assists with on campus event scheduling and room reservations ex. Flu Clinic

Competencies (Knowledge, Skills, and Abilities Required)

Electronic Medical Records (EMR) skills for scheduling and data entry and retrieval Phone answering skills Lab Tech/ Lab drawing skills preferred

Minimum Education and Experience Requirements

Education: High School Diploma or GED required, and lab tech certification preferred AND Experience: Working in a medical office or hospital unit in client facing role preferred

Work Shift Workday Day (United States of America)

Worker Sub Type Regular Employee Entity Philadelphia University Primary Location Address 3243 School House Lane, Philadelphia, Pennsylvania, United States of America Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health, nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.

Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status.

Benefits

• medical (including prescription)
• supplemental insurance
• dental
• vision
• life and AD&D insurance
• short- and long-term disability
• flexible spending accounts
• retirement plans
• tuition assistance
• voluntary benefits, which provide colleagues with access to group rates on insurance and discounts
• access to tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service
• access to medical (including prescription) insurance

For more benefits information, please click here

If you are enthusiastic, caring and dedicated to service excellence, we invite you to consider joining Jefferson.

Jefferson encourages its employees to expand their knowledge and develop their careers through growth opportunities and continuing education. With a long standing history, Jefferson has been advancing the medical field from the heart of Center City Philadelphia for nearly 200 years. Our Mission, We Improve Lives, expands to every corner of the organization. From our weekly farmer’s market, to our new Jefferson Accelerator Zone for innovation, our employees’ passion for the community is evident by the daily gestures towards our patients, students and each other.