Office Coordinator

Barrett Distribution Centers; Olive Branch, Northern (MS, KY); Hybrid; USD 63,370,000 - 71,635,000; Full time

Job summary

Barrett Distribution Centers in Olive Branch, MS, is seeking an Office Coordinator to support the General Manager and Operations Manager. The role performs administrative tasks to keep facility operations efficient, from data entry and filing to word processing, invoicing, and reports.

The shift runs 7:30am to 4:15pm, Monday through Friday, with a pay rate of $23.00 per hour. You will handle confidential documents, manage calendars in MS Outlook, assist with onboarding, track expenses, prepare

Qualifications

• Prior related office experience preferred; experience in a distribution facility strongly preferred.
• Ability to read, write, and communicate effectively in English; bilingual Spanish/English preferred.
• Proficient with all Microsoft applications.
• Proficient with or the ability to quickly learn payroll management (Kronos) and similar computer applications.
• High level of interpersonal and communication skills with ability to work well under pressure and problem solve across a variety of business processes.

Responsibilities

• Perform administrative and clerical tasks as assigned; including data entry, drafting letters, memos, invoices, reports, word and Excel documents, PowerPoint and retrieving information as needed.
• Handle confidential and time-sensitive issues and documents.
• Maintain accurate and current inventory levels for warehouse supplies and record accordingly.
• Schedule meetings; prepare agendas and materials; arrange rooms and refreshments.
• Manage MS Outlook calendars, contacts and email accounts for managers when necessary.
• Record expenses and track to budgeted expenses; note potential concerns.
• Prepare reports, analyses, presentations/visual aids, SOPs and routine correspondence; review for accuracy.
• Perform Kronos timekeeping functions and reporting, including submitting time to agencies for payroll.
• Maintain warehouse employee roster; update daily; monitor headcount data.
• Assist with onboarding logistics such as distribution of access badges, lockers, and system login access.
• Perform other duties as assigned.

Skills

Data entry

Microsoft Office

Kronos payroll

Calendar management

Time management

Communication skills

Bilingual Spanish/English

Tools

Kronos

MS Outlook

Job description

The Position: The Office Coordinator, reporting to the General Manager/Operations Manager, will perform administrative tasks and services to support effective and efficient operations of the distribution facility.

This shift works 7:30am-4:15pm, Monday-Friday.

The compensation for this role is $23.00/hour.

How You’ll Make an Impact:

• Perform administrative and clerical tasks as assigned; including, but not limited to, data entry; copying; filing; drafting letters, memos, invoices, reports, word and excel documents, PowerPoint and retrieving information as needed


• Responsible for handling confidential and time-sensitive issues and documents.


• Maintain accurate and current inventory levels for warehouse supplies and record appropriately in accordance with customer and company specifications.


• Schedule meetings as requested; types agendas and supporting documents; compiles agendas, related materials and distributes to meeting members; arranges for rooms and refreshments.


• Manage MS Outlook calendars, contacts and email accounts for managers when necessary


• Record expenses and tracks to budgeted expenses, notes area of potential concern.


• Prepare reports, analysis, presentations/visual aids, SOPs and routine correspondence; reviews to ensure accuracy


• Perform various Kronos time keeping functions and reporting, including submitting time to agencies for payroll.


• Maintains warehouse employee roster, updates daily; Collects, monitors and reports on headcount data.


• Assists with employee onboarding logistics such as distributing access badges, assigning employee lockers and issuing system login access


• Perform other duties as assigned.

Qualifications:

• Prior related office experience preferred; experience in a distribution facility strongly preferred.


• Ability to read, write, and communicate effectively in English (Bilingual Spanish/English skills preferred).


• Proficient with all Microsoft applications.


• Proficient with or the ability to quickly learn payroll management (Kronos) and similar computer applications.


• Must demonstrate high level of interpersonal and communication skills with ability to work well under pressure and problem solve across a variety of business processes.
  Able to balance competing priorities, complex situations, and tight deadlines.


• Strong emphasis on organizational skills and attention to detail.

The above statements are intended to describe the general nature and level of work performed by employees assigned to this classification. They are not to be construed as an exhaustive list of all job duties performed by the personnel so classified.

Barrett Distribution Centers is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, retaliation, national origin, ancestry, sexual orientation, gender, gender identity/expression, mental or physical disability, genetic information, choice of health insurance, marital status, age, veteran status or any other basis protected by law.