Office Coordinator

Barrett Distribution Centers, Inc.; Olive Branch (MS); On-site; USD 28,000 - 36,000; Full time

Job summary

Barrett Distribution Centers, Inc. is seeking an Office Coordinator to support the General Manager/Operations Manager by handling administrative duties in the distribution facility. The role runs 7:30am-4:15pm, Monday through Friday, with a pay rate of $23.00 per hour.

Responsibilities include data entry, scheduling, calendar management, budgeting support, reporting, and onboarding logistics. Proficiency in Microsoft Office and Kronos payroll is required, and bilingual Spanish/English is a plus.

Qualifications

• Prior office experience preferred, especially in a distribution facility.
• Strong English communication and writing skills; Spanish a plus.
• Proficiency with Microsoft Office; payroll systems (Kronos) familiarity preferred.

Responsibilities

• Handle data entry, filing, drafting letters, invoicing, and reports.
• Manage confidential and time-sensitive documents.
• Maintain inventory levels for warehouse supplies.
• Schedule meetings, prepare agendas, and coordinate rooms.
• Run Kronos timekeeping tasks and help with payroll submissions.

Skills

Office experience

English proficiency

Interpersonal skills

Organizational skills

Tools

Microsoft Office Suite

Kronos payroll system

Job description

Who We Are

Barrett Distribution Centers is a leader in providing customized third-party logistics, omni-channel distribution, and direct-to-consumer fulfillment services for customers in a variety of industries. More than anything else, we’re a trusted consultant to our customers, working tirelessly to find solutions to their business challenges.

Here at Barrett, we’re looking for smart, hard-working top performers who are interested in joining a fantastic team within a fast-growing company. If this sounds like you and you’re looking for a new home that rewards excellent work, effort, and collaboration, Barrett is the place for you!

The Position

The Office Coordinator, reporting to the General Manager/Operations Manager, will perform administrative tasks and services to support effective and efficient operations of the distribution facility.

This shift works 7:30am-4:15pm, Monday-Friday.

The compensation for this role is $23.00/hour.

How You’ll Make An Impact

• Perform administrative and clerical tasks as assigned; including, but not limited to, data entry; copying; filing; drafting letters, memos, invoices, reports, word and excel documents, PowerPoint and retrieving information as needed
• Responsible for handling confidential and time-sensitive issues and documents.
• Maintain accurate and current inventory levels for warehouse supplies and record appropriately in accordance with customer and company specifications.
• Schedule meetings as requested; types agendas and supporting documents; compiles agendas, related materials and distributes to meeting members; arranges for rooms and refreshments.
• Manage MS Outlook calendars, contacts and email accounts for managers when necessary
• Record expenses and tracks to budgeted expenses, notes area of potential concern.
• Prepare reports, analysis, presentations/visual aids, SOPs and routine correspondence; reviews to ensure accuracy
• Perform various Kronos time keeping functions and reporting, including submitting time to agencies for payroll.
• Maintains warehouse employee roster, updates daily; Collects, monitors and reports on headcount data.
• Assists with employee onboarding logistics such as distributing access badges, assigning employee lockers and issuing system login access
• Performs other duties as assigned.

Qualifications

• Prior related office experience preferred; experience in a distribution facility strongly preferred.
• Ability to read, write, and communicate effectively in English (Bilingual Spanish/English skills preferred).
• Proficient with all Microsoft applications.
• Proficient with or the ability to quickly learn payroll management (Kronos) and similar computer applications.
• Must demonstrate high level of interpersonal and communication skills with ability to work well under pressure and problem solve across a variety of business processes. Able to balance competing priorities, complex situations, and tight deadlines.
• Strong emphasis on organizational skills and attention to detail.

The above statements are intended to describe the general nature and level of work performed by employees assigned to this classification. They are not to be construed as an exhaustive list of all job duties performed by the personnel so classified.

Barrett Distribution Centers is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, retaliation, national origin, ancestry, sexual orientation, gender, gender identity/expression, mental or physical disability, genetic information, choice of health insurance, marital status, age, veteran status or any other basis protected by law.