Office Coordinator

HR Elements; Olde West Chester (OH); On-site; USD 35,000 - 50,000; Full time

Job summary

A leading company is seeking an Office Coordinator to serve as the first point of contact for the office. This proactive role includes managing front desk responsibilities and supporting internal communication. The ideal candidate should be detail-oriented and thrive in a dynamic environment, with a growth opportunity into a communications-based role.

Qualifications

• Bachelor’s degree required.
• Strong verbal and written communication skills.
• Excellent organization and time-management skills.

Responsibilities

• Greet and welcome visitors professionally.
• Provide administrative support including data entry.
• Assist with internal communication efforts.

Skills

Written communication

Verbal communication

Organization

Time-management

Proficiency in Microsoft Office Suite

Social media skills

Education

Bachelor’s degree in Communications, English, or related field

Tools

Microsoft Office Suite

WordPress

Sanity or other web design platforms

Job description

Job Title: Office Coordinator
Reports To: HR Manager
FLSA Classification: Hourly, Non-Exempt
FT
Direct Reports: No

Job Summary: The Office Coordinator role will be a proactive position to serve as the first point of contact for our office. This individual will manage front desk responsibilities, support general office operations, and assist with internal communication and facilities coordination. The ideal candidate is friendly, detail-oriented, and thrives in a dynamic environment. This will preferably grow into a more communications based role.

Key Responsibilities:
Reception & Visitor Management

• Greet and welcome visitors in a professional and courteous manner.
• Monitor and respond to the front door security system for authorized entry.
• Answer and direct incoming calls on the main phone line.

Office & Breakroom Maintenance

• Ensure common areas, especially break rooms, are clean, well-stocked, and organized.
• Coordinate with vendors or internal teams as needed for restocking supplies.

Communication Support

• Support internal communication efforts, including researching and drafting content for emails, presentations, reports, PowerPoint creation, digital signage, etc.
• Maintain and update company documents and files for consistent branding
• Assist and coordinate event planning for company hosted events and meetings
• Collaborate with internal departments to gather information for communication materials (Sales, HR, Production, etc.)
• Create engaging contact for company blog, website, digital signage, and social media
• Corporate website management, including proposing and updating content, maintaining brand consistency, and SEO optimization
• Coordinate with external design team to produce brand appropriate materials, ads, or other related design work

Facilities Coordination

• Assist with the setup and maintenance of conference rooms, new office spaces, and seating charts.
• Support facilities and operations team with business needs related to office layout and readiness.

Administrative Support

• Provide general administrative support including data entry, document preparation, and supply ordering.
• Assist with scheduling, coordinating meetings, and other clerical tasks as needed.

Qualifications:

• Bachelor’s degree in Communications, English, or related field
• Strong written and verbal communication skills
• Excellent organization and time-management skills
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint); WordPress, Sanity or other web design platforms; and social media platforms, like LinkedIn

Job Setting / Environment:

• This position is performed in an environmentally controlled building. Prolonged periods sitting at a desk and computer usage.
• Location: On-site
• Travel Required: 0%

Equal Employment Opportunity Statement:
This is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other legally protected characteristics.
Disclaimer:
This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the role. Duties and responsibilities may change at any time with or without notice, based on business needs.