Office Coordinator

The Apparel Group, Ltd; New York (NY); On-site; USD 42,000 - 62,000; Full time

Job summary

The Apparel Group, Ltd is seeking an Office Coordinator to support daily operations for our New York office and corporate apartment. The role reports to the Human Resources Generalist and collaborates with multiple departments to ensure smooth functioning.

Responsibilities include greeting visitors, managing office systems, handling calls, arranging travel, overseeing the NY apartment, and supporting HR tasks. A detail-focused, organized candidate who communicates well will thrive in this role.

Qualifications

• Must be detail oriented and able to handle sensitive material.
• Extensive knowledge of office management procedures.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with ability to meet deadlines.
• Proficient with Microsoft Office Suite or related software.
• Required to work in office Monday-Friday.

Responsibilities

• Greet clients and visitors and escort them to the proper location.
• Maintain and operate office equipment; coordinate cleaning and repairs.
• Answer and direct phone calls; take messages as needed.
• Coordinate travel and lodging for NY-based employees.
• Manage offsite company apartment in New York.
• Handle mail, shipments, and supply ordering for the office.
• Assist with department projects and HR-related tasks as needed.

Skills

Attention to detail

Office management

Verbal and written communication

Interpersonal skills

Organizational skills

Time management

Education

High school diploma or equivalent

Associate’s degree in office administration or related field

Tools

Microsoft Office Suite

Job description

The Apparel Group is seeking a skilled and experienced Office Coordinator to join our team. This position will report to the Human Resources Generalist. The incumbent will play a crucial role in executing and supporting the day-to-day operations of our New York office and corporate apartment. The ideal candidate will also provide support to other departments as needed.

Responsibilities

• Greets clients, visitors, and guests; determines the purpose of each person’s visit and escorts them to the appropriate location
• Performs or facilitates maintenance of office equipment including cleaning, maintenance, and repairs
• Answers, screens, and directs phone calls to staff; taking messages as needed.
• Travel arrangements: Reserves NY Apt, Hotel and car reservations for company employees.
• Responsible for management and upkeep of offsite company apartment in New York
• Shipping, receiving and delivery of mail and packages
• Coordinates company holiday/celebrations and events
• Catering for in office company meetings
• Maintains the appearance of main entrance/lobby, conference rooms and breakroom
• Orders office and kitchen supplies; maintains office supply closet and stocking kitchen
• Manages NY Office alarm codes and elevator access badges
• Runs errands as needed
• Assists with departmental projects as requested
• Works with Dallas HR on existing projects and reports
• Performs administrative and clerical Human Resources functions for two entities/divisions
• Other duties as assigned

Required Skills/Abilities

• Must be detail oriented and have the ability to handle sensitive and confidential material.
• Extensive knowledge of office management procedures
• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Proficient with Microsoft Office Suite or related software
• Required to work in office Monday-Friday

Education and Experience

• High school diploma or equivalent required; Associate’s degree in office administration or related field preferred.
• At least three years of administrative and clerical experience required.