Office Coordinator

Vantage Oleochemicals, Inc; New York (NY); On-site; USD 80,000 - 90,000; Full time

Job summary

Perform Properties, a Blackstone Real Estate portfolio company, is seeking an Office Coordinator for its New York office. The role focuses on delivering excellent service, guest experience, and efficient office operations in a fast-paced environment.

The position requires 2+ years of office management experience, strong communication skills, and proficiency with MS Office and collaboration tools. Salary ranges from $80,000 to $90,000 with benefits including health insurance and PTO.

Qualifications

• 2+ years of office management experience in real estate/finance services.
• Excellent written and verbal communication across all levels.
• Strategic thinker with problem-solving and adaptability.
• Meticulous planner with strong organizational skills.
• Proficient in Teams, Zoom, Adobe Acrobat and MS Office.

Responsibilities

• Manage guest access through the property management visitor portal and track invitations.
• Welcome visitors and provide directions, creating a hospitable atmosphere.
• Oversee workspace reservations and calendar; notify changes to staff.
• Provide A/V support and troubleshoot conference room tech.
• Coordinate daily lunch orders and office supply inventory.
• Support space planning, office policies, and facilities requests.
• Serve as primary mail and delivery contact; manage shipments.

Skills

Office management

Communication

Strategic thinking

Attention to detail

Team collaboration

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Teams

Zoom

Adobe Acrobat

Job description

Please review the Job Applicant Privacy Notice.About UsPerform Properties is a Blackstone Real Estate portfolio company focused onAbout UsPerform Properties is a Blackstone Real Estate portfolio company focused on high‑performing retail and office properties with people‑appeal - vibrant spaces where people actively choose to work, shop, and gather. With expertise in transactions, development, leasing, and management, we oversee approximately 30 million square feet of properties across the U.S.Our culture is built on our OneTeam foundation - a shared commitment to collaboration, innovation, and knowledge sharing across roles, teams, and time zones. Guided by this foundation, our OneTeam Core Values define how we show up every day:· Act with Intention· Make It Happen· Raise the Bar· Stay Curious· Win as OneJoin a team where performance and partnership go hand in hand.Primary Roles And ResponsibilitiesThe Office Coordinator will play a critical role in providing excellent service and ensuring the smooth operation of Perform Properties New York Office. This position requires a combination of exceptional interpersonal skills, organizational abilities, and a customer-focused mindset. The Office Coordinator serves as the primary point of contact for visitors, clients, and is responsible for delivering a positive experience while efficiently managing various office tasks.Essential Job FunctionsOffice CoordinationManaging guest access using property management visitor portal, including sending and tracking guest invitations, providing instructions, and providing support to guests with access issuesWelcoming any guests and visitors, providing clear direction of where to go and creating atmosphere of hospitalityOverseeing the workspace reservation system, including scheduling conference room reservations, confirming bookings, and notifying employees of any changesLight a/v support and troubleshooting in conference roomCoordinating daily lunch orders for employeesOrdering and managing inventory of office supplies and kitchen inventoryAssist in implementing office policies and proceduresAssist with property facilities management requestsAssist with space planning including managing the seating chartOversee office calendar with birthdays,holidays, and execute office celebrationsSupport printing for employees, as neededPrimary point of contact for mail and Fedex and any other deliveries, both incoming and outgoingProvide Logistical Support For Offsite And Regional Events, IncludingPlanning and organizing offsites, team-building activities and other recognition eventsAttending offsites and assisting with coordinating events, materials, and other logistical needsQualificationsTwo or more years of office management and support experience in real estate, consulting and/or financial services industriesExcellent communication skills in written and oral communications; able to communicate effectively with individuals at all levels of the organizationStrategic thinker who can frequently assess the “why” and tailor work product and communication as needed; escalate issues with potential solutions and pivot with changesMeticulous planner who is detailed in planning, execution and follow-upExcellent technical, interpersonal, and analytical skills required; utilization of previous file sharing and collaboration software to understand capabilities and leverage to get things doneWorks well as part of a team, takes ownership in projects, and works quickly and effectively under strict deadlinesProficiency with Teams, Zoom, Adobe AcrobatAdvanced skills with Microsoft Excel, Word, PowerPoint requiredAbility to multitask in a fast-paced growth-oriented companyBe available to travel as neededBase Salary Range: $80,000-$90,000. This represents the presently-anticipated low and high end of the Company’s base salary range for this position. Actual base salary range may vary based on various factors, including but not limited to location and experience.Benefits: The Company provides a variety of benefits to employees, including health insurance coverage, retirement savings plan, paid holidays and paid time off (PTO).The additional total direct compensation and benefits described above are subject to the terms and conditions of any governing plans, policies, practices, agreements, or other materials or documents as in effect from time to time, including but not limited to terms and conditions regarding eligibility.EEO StatementOur company is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Our employment decisions are based on individual qualifications, job requirements and business needs without regard to race, color, marital status, sex, sexual orientation, gender identity and/or expression, age, religion, disability, citizenship status, national origin, pregnancy, veteran status and or any other legally protected characteristics. We are committed to providing reasonable accommodations, if you need an accommodation to complete the application process, please email [e-mail]