Office Coordinator

MMC; Lubbock (TX); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Health and welfare

Tuition assistance

401K

Employee assistance program

Career mobility

Employee network groups

Volunteer opportunities

Other programs

Job summary

Marsh & McLennan Agency seeks an Office Coordinator to manage front desk duties, coordinate technology requests for client meetings, and handle executive communications with clients. This role also schedules meetings, maintains filing systems, and fosters office morale.

The position requires strong organization, multitasking, and excellent communication. Proficiency in Word, Excel, and PowerPoint is essential, with a culture-friendly environment and competitive benefits.

Qualifications

• Must be highly organized and able to work independently.
• Must be detail-oriented and very efficient.
• Must be flexible and have a great attitude.
• Must have the ability to manage multiple projects and priorities in a fast-paced environment.
• Must have excellent verbal and written communication skills.
• Must be proficient in Word, Excel and PowerPoint.

Responsibilities

• Serves as primary person for the front desk/switchboard.
• Coordinate technology requests for client meetings.
• Distribute time sensitive communication materials to appropriate service teams.
• Coordinate executive communications, including taking calls, responding to emails and interfacing with clients; Check voicemail from General Mailbox.
• Reserve conference rooms for meetings.
• Schedule meetings and appointments.
• Maintain an organized filing system of paper and electronic documents.
• Uphold a strict level of confidentiality.
• Submit building maintenance requests.
• Catering orders for internal meetings.
• Provide exceptional customer service and assist colleagues and clients whenever necessary.
• Culture ambassador and promote office morale.
• Other duties as assigned.

Skills

Highly organized

Detail-oriented

Independent worker

Multitasking

Excellent communication

MS Office (Word, Excel, PowerPoint)

Tools

Word

Excel

PowerPoint

Job description

JOB TITLE: Office Coordinator

JOB TYPE: FLSA Non-Exempt

ESSENTIAL DUTIES & RESPONSIBILITIES

• Serves as primary person for the front desk/switchboard
• Coordinate technology requests for client meetings
• Distribute time sensitive communication materials to appropriate service teams
• Coordinate executive communications, including taking calls, responding to emails and interfacing with clients; Check voicemail from General Mailbox
• Reserve conference rooms for meetings
• Schedule meetings and appointments
• Maintain an organized filing system of paper and electronic documents
• Uphold a strict level of confidentiality
• Submit building maintenance requests
• Catering orders for internal meetings
• Provide exceptional customer service and assist colleagues and clients whenever necessary
• Culture ambassador and promote office morale
• Other duties as assigned

REQUIREMENTS

• Must be highly organized and able to work independently
• Must be detail-oriented and very efficient
• Must be flexible and have a great attitude
• Must have the ability to manage multiple projects and priorities in a fast-paced environment
• Must have excellent verbal and written communication skills
• Must be proficient in Word, Excel and PowerPoint

We embrace a culture that celebrates and promotes the many backgrounds, heritages and perspectives of our colleagues and clients.

Marsh & McLennan Agency offers competitive salaries and comprehensive benefits and programs including:

• health and welfare
• tuition assistance
• 401K
• employee assistance program
• career mobility
• employee network groups
• volunteer opportunities
• other programs

For more information about our company, please visit us at: http://marshmma.com/careers.