Office Coordinator

StepStone Family & Youth Services; Louisville (KY); On-site; USD 20,664 - 22,041; Full time

Job summary

StepStone Family & Youth Services is seeking an Administrative and Clerical professional to support the business from multiple locations across the nation. The role handles payroll processing, timekeeping, reporting, and general office duties, with responsibilities including distribution of payroll checks and reconciliation of receipts.

The ideal candidate has a high school diploma or GED and at least two years of related experience in office management or bookkeeping, plus proficiency in

Qualifications

• Two years of related office management or bookkeeping experience.
• Human Resources experience preferred.
• Proficient with Microsoft Word and Excel.

Responsibilities

• Process payroll according to the operations payroll schedule.
• Collect and review employee punch correction forms and timesheets.
• Print Employee Time Detail reports from the Workforce Timekeeper system and distribute to supervisors.
• Generate and distribute other Workforce Timekeeper or labor management reports per assigned frequency.
• Collect and review employee mileage forms and submit to the Business Center weekly.
• Perform general office duties, including preparing office correspondence and memos, ordering supplies, and coordinating equipment maintenance.
• Maintain purchase cards and reconcile receipts to Bank statements weekly.
• Prepare and submit source forms for new locations, relations, lease renewals, and other property updates.
• Other tasks as assigned.

Skills

Office administration

Payroll processing

Timekeeping compliance

Education

High School diploma or GED

Tools

Microsoft Word

Microsoft Excel

Job description

Overview

Are you the super-star multitasker type, strong in administration skills? Our Administrative and Clerical positions support the business from multiple locations and via various functions across the nation.

Our Company

StepStone Family & Youth Services

Overview

Are you the super-star multitasker type, strong in administration skills? Our Administrative and Clerical positions support the business from multiple locations and via various functions across the nation.

Responsibilities

• Process Payroll per the operations payroll schedule, including distributing payroll checks and communicating payroll discrepancies to the business center
• Collection and review of employee punch correction forms and/or manual time sheets. Obtain applicable supervisor approval as needed. Submit approved documents to the Business Center weekly
• Print Employee Time Detail reports from the Workforce Timekeeper system and distribute to supervisors for review
• Generate and distribute other Workforce Timekeeper or labor management reports per assigned frequency
• Collect and review employee mileage forms. Obtain applicable supervisor approval as needed. Submit approved documents to the Business Center weekly
• Perform general office duties, including preparing office correspondence and memos as needed, ordering and maintaining office supplies, and coordinating office and office equipment maintenance as needed
• Maintain purchase cards and distribute as needed. Obtain weekly spend down and receipts for cardholders/users. Reconcile receipts to Bank statements and submit to Resource Center weekly
• Prepare and submit source forms for new locations, relation, lease renewals, and other property updates
• Other tasks as assigned

Qualifications

• Must have a High School diploma or GED equivalent
• Two years of related office management or bookkeeping experience. Human Resources experience preferred
• Must be proficient with Microsoft Word and Excel

About Our Line Of Business

StepStone Family and Youth Services, an affiliate of BrightSpring Health Services, provides the full spectrum of support to children in need of alternative, safer, and more positive living environments with residential and family services. StepStone connects children and youth who need homes with foster families, as well as foster care training, respite care and support services. For young adults transitioning from foster care to independent living, StepStone provides personalized guidance and training on basic life skills, including money management and education. For more information, please visit www.stepstoneyouth.com . Follow us on Facebook and LinkedIn .

Salary Range

USD $15.50 - $16.00 / Hour