Office Coordinator

Kids for the Future; Franks Corner (PA); On-site; USD 52,000 - 62,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401k plan

Paid time off and holidays

Job summary

IDC Logistics Inc. in Bath, PA is seeking an Office Coordinator to support daily administrative activities at our distribution center. The role provides administrative support to site leadership and employees while coordinating office activities, documentation, communication, visitors, vendors, and general site needs.

The ideal candidate is organized, detail-oriented, and able to manage multiple priorities in a fast-paced warehouse environment. 100% onsite work is required at the Bath location.

Qualifications

• 2+ years of administrative/office coordination experience.
• Strong organizational skills and attention to detail.
• Ability to prioritize multiple tasks and meet deadlines.
• Strong written, verbal, and interpersonal communication skills.

Responsibilities

• Provide daily administrative support to site and Operations leadership.
• Coordinate office activities, communications, documentation, and general administrative needs.
• Answer and direct calls, emails, visitors, vendors, and employee inquiries.
• Maintain electronic and physical files, forms, records, and site documentation.
• Prepare reports, spreadsheets, correspondence, and other business documents.
• Assist with employee onboarding, orientation scheduling, badges, and administrative paperwork.
• Maintain office supplies and coordinate purchasing and replenishment.
• Coordinate meetings, calendars, conference rooms, and site events.
• Assist with timekeeping, attendance documentation, and employee records as assigned.
• Support communication between Operations, HR, Customer Service, Finance, IT, and other departments.
• Coordinate vendor visits, service appointments, and facility-related requests.
• Assist with invoices, purchase orders, and expense documentation as assigned.
• Support training records, audits, safety documentation, and special projects.

Skills

Organization

Prioritization

Communication

Independence

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

• Location 7345 Airport Road,Bath, PA, 18014,United States
• Base Pay $25.00 / Hour
• Employee Type Non-Exempt - FT

Position Summary

IDC Logistics is seeking an organized and dependable Office Coordinator to support daily administrative activities at our Bath, PA distribution center. This position provides administrative support to site leadership and employees while coordinating office activities, documentation, communication, visitors, vendors, and general site needs.

The ideal candidate is professional, detail-oriented, and able to manage multiple priorities in a fast-paced warehouse environment.

Job Responsibilities

• Provide daily administrative support to site and Operations leadership.
• Coordinate office activities, communications, documentation, and general administrative needs.
• Answer and direct calls, emails, visitors, vendors, and employee inquiries.
• Maintain electronic and physical files, forms, records, and site documentation.
• Prepare reports, spreadsheets, correspondence, and other business documents.
• Assist with employee onboarding, orientation scheduling, badges, and administrative paperwork.
• Maintain office supplies and coordinate purchasing and replenishment.
• Coordinate meetings, calendars, conference rooms, and site events.
• Assist with timekeeping, attendance documentation, and employee records as assigned.
• Support communication between Operations, HR, Customer Service, Finance, IT, and other departments.
• Coordinate vendor visits, service appointments, and facility-related requests.
• Assist with invoices, purchase orders, and expense documentation as assigned.
• Support training records, audits, safety documentation, and special projects.
• Maintain confidentiality of employee, customer, and company information.

Minimum Required Qualifications

• Minimum 2 years of administrative, office coordinator, or related experience preferred.
• Proficiency in Microsoft Outlook, Excel, Word, and PowerPoint.
• Strong organizational skills and attention to detail.
• Ability to prioritize multiple tasks and meet deadlines.
• Strong written, verbal, and interpersonal communication skills.
• Ability to work independently and support multiple departments.
• Experience in logistics, warehousing, distribution, manufacturing, or a 3PL environment preferred.
• HRIS, timekeeping, purchasing, or similar business-system experience is a plus.
• Bilingual English/Spanish skills are a plus.

Skills/Abilities

• Accurate and timely completion of administrative tasks.
• Responsive support for site leadership and employees.
• Accurate maintenance of records and documentation.
• Professional communication with employees, customers, visitors, and vendors.
• Compliance with IDC policies, safety requirements, and confidentiality standards.
• Must work 100% onsite at the Bath, PA location.
• Ability to work in both office and warehouse environments.
• Ability to sit, stand, and walk as required.
• Ability to occasionally lift up to 25 pounds.
• Flexibility to work additional hours based on operational needs.

iDC Logistics Inc. is committed to providing equal employment opportunities to all employees and applicants without regard to race, religion, color, sex, national origin, citizenship status, uniform service member status, age, disability, sexual and gender orientation, genetic information or any other protected status in accordance with all applicable federal, state and local laws. This commitment extends to all aspects of the company's employment practices including, but not limited to, recruiting, hiring, promoting, transferring, compensation, benefits, training, leaves of absence, termination, and other terms and conditions of employment.

This job description is intended to set forth the core functions required for this position and describe the general nature of the work performed by employees in this position. It may not contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to do this job. Employees may be assigned additional responsibilities as necessary. The Company reserves the right to revise this job description at any time and to require employees to perform other tasks as circumstances or conditions of the Company's business, competitive considerations or the work environment changes

The company offers medical, dental, and vision insurance, as well as basic and voluntary life and voluntary ancillary coverages for accident, critical illness and hospital indemnity. Full-time employees are eligible for paid sick leave, bereavement, holiday and vacation pay. Employees are eligible to participate in the company 401k plan on the first day of the third month following hire date.

iDC Logistics Inc. is committed to providing equal employment opportunities to all employees and applicants without regard to race, religion, color, sex, national origin, citizenship status, uniform service member status, age, disability, sexual and gender orientation, genetic information or any other protected status in accordance with all applicable federal, state and local laws. This commitment extends to all aspects of the company's employment practices including, but not limited to, recruiting, hiring, promoting, transferring, compensation, benefits, training, leaves of absence, termination, and other terms and conditions of employment.

This job description is intended to set forth the core functions required for this position and describe the general nature of the work performed by employees in this position. It may not contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to do this job. Employees may be assigned additional responsibilities as necessary. The Company reserves the right to revise this job description at any time and to require employees to perform other tasks as circumstances or conditions of the Company's business, competitive considerations or the work environment changes.