Office Coordinator

Simed Health; Florida; On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Health, life, dental, vision benefits

401(k) with profit sharing

Paid time off and holidays

Wellness discounts

Job summary

SIMEDHealth in Lady Lake, FL is seeking an Office Coordinator to support physicians and staff with clinical and administrative duties. The OC will supervise patient services, promote teamwork, and ensure regulatory compliance while delivering exemplary service.

The role requires 3–5 years in a medical setting and 1–2 years in a supervisory position, with strong communication and leadership abilities. This on-site role offers a comprehensive benefits package.

Qualifications

• Qualified candidates will have: high school diploma or equivalence; AA/AS degree or higher preferred; professional appearance and communication skills required; Intergy or other electronic health record experience preferred; 3–5 years in a medical or hospital setting required; 1–2 years in a supervisory role in a healthcare setting required; leadership experience with strong communication and goal orientation.

Responsibilities

• Assist with managerial functions as assigned.
• Collaborate with front and back office staff to maintain a consistent patient flow.
• Train, coordinate and orient new staff members.
• Shall be trained to fill in and perform all functions of the positions supervised.
• Monitor staff hours and sign off on time cards when needed.
• Ensure compliance with OSHA/CLIA/HIPAA and provide training as needed.
• Ensure SIMED policies, procedures and protocols are followed.
• Delegate duties and assignments for positive clinic operations.
• Maintain petty cash and sign off on daily batches; assist AR as needed.
• Interact with A/R to resolve patient issues.
• Oversee scanning of patient charts and documentation.
• Monitor Intergy for task completion related to patient care.
• Assign tasks to SIMED team members to resolve patient issues.
• Order clinic supplies as needed.
• Act as clinic representative in absence of Division Manager.
• Attend meetings as required.
• Ensure clinic is prepared for daily operations (forms, supplies).
• Communicate clinical issues with Division Manager or other supervisor.
• Assist Division Manager in preparing physician credentialing.

Skills

Communication skills

Leadership

Supervisory experience

Team coordination

Customer service

Education

High school diploma or GED

AA/AS Degree or higher preferred

Tools

Intergy

EHR systems

Job description

SIMEDHealth is currently looking for an Office Coordinator to join us in our Lady Lake, FL office.

The Office Coordinator (OC) is a working supervisor that provides clinical and administrative support to the physicians, mid-level providers and support staff members. The OC serves as a role model for clinical and support staff and promotes teamwork, integrity, and continuous practice improvement. The OC may supervise all patient services functions and strives to maintain exemplary service and satisfaction standards at all times. The OC is also responsible for compliance with all OSHA/CLIA and HIPAA regulations, and ensuring completion of all duties vital to business operations. The OC is a highly visible "go to" person that is always responsible for creating a positive impression with staff, patients, family members, and other visitors to the office.

Qualified candidates will have:

• High school diploma or equivalence
• AA/AS Degree or higher preferred (Experience may substitute for education)
• Professional appearance and communication skills are REQUIRED
• Intergy or other electronic health record experience preferred
• 3-5 years in a medical or hospital setting REQUIRED
• 1-2 years in a supervisory role in a healthcare setting REQUIRED
• Previous experience in a leadership position - must be able to motivate others, display excellent communication skills and be goal oriented

The following are some of the duties which may be required of you as an Office Coordinator:

• Assist with managerial functions as assigned.
• Collaborate with front and back office staff to maintain a consistent patient flow.
• Train, coordinate and orient new staff members.
• Shall be trained to fill in and be able perform all the functions of the positions you are supervising.
• Monitor staff hours, sign off on time cards when needed.
• Ensure compliance with OSHA/CLIA/HIPAA and provide training as needed.
• Ensure compliance with all SIMED policies, procedures and protocols as applicable.
• Delegate duties and assignments for positive clinic operations.
• Maintain petty cash, confirm and sign off on all daily batches. Follow appropriate AR Collection procedures.
• Interact with A/R as needed to resolve patient issues.
• Oversee scanning of patient charts and documentation into patient charts (delegated as necessary)
• Monitor Intergy to ensure tasks are being completed for patient care.
• Tasks members of the SIMED team to resolve patient issues.
• Ordering clinic supplies as needed
• Serving as the clinic representative in the absence of the Division Manager
• Attend meetings as required
• Ensuring clinic is prepared for daily operations (forms, supplies, etc..)
• Communicate clinical issues with Division Manager or other supervisor
• Assist Division Manager in preparing physician credentialing

Our clinics are high energy and those interested in joining our team must be comfortable in these types of office settings.

SIMEDHealth offers a diverse and complete benefits package including health, life, dental, vision, 401(k), profit sharing, paid time off, paid holidays, wellness discounts and more.

SIMEDHealth is an equal opportunity employer. To learn more about SIMEDHealth, please visit SIMEDHealth.com.