Office Coordinator

Simed Health; Town of Florida (NY); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health insurance

Dental and vision benefits

401(k) with company match

Paid time off

Job summary

SIMEDHealth is seeking an Office Coordinator to join our Lady Lake, FL clinic. The OC provides clinical and administrative support to physicians and staff, supervises patient services functions, and promotes teamwork, integrity, and continuous practice improvement.

The role ensures compliance with OSHA/CLIA/HIPAA regulations, maintains exemplary service, trains staff, and helps manage daily operations. The OC serves as a visible, professional representative of the office to patients and visitors.

Qualifications

• High school diploma or equivalent is required.
• AA/AS degree or higher preferred; experience may substitute for education.
• 3-5 years in a medical or hospital setting is required.
• 1-2 years in a supervisory role in a healthcare setting is required.
• Professional appearance and communication skills are required.

Responsibilities

• Assist with managerial functions as assigned.
• Collaborate with front and back office staff to maintain a consistent patient flow.
• Train, coordinate and orient new staff members.
• Fill in and perform all functions of supervised positions as needed.
• Monitor staff hours and sign off on time cards as needed.
• Ensure compliance with OSHA/CLIA/HIPAA and provide training as needed.
• Adhere to SIMED policies, procedures and protocols.
• Delegate duties for smooth clinic operations.
• Maintain petty cash and approve daily batches; assist with AR collections.
• Interact with A/R to resolve patient issues.
• Oversee scanning of patient charts and documentation.
• Monitor Intergy to ensure patient care tasks are completed.
• Coordinate with SIMED team to resolve patient issues.
• Order clinic supplies as needed.
• Represent the clinic in the absence of the Division Manager.
• Attend meetings and prepare clinic for daily operations.

Skills

Leadership

Team collaboration

Communication skills

Customer service

Education

High school diploma or equivalent

AA/AS degree or higher

Tools

Intergy EHR

Job description

SIMEDHealth is currently looking foran Office Coordinator to join us in our Lady Lake, FL office.

The Office Coordinator (OC) is a working supervisor that provides clinical and administrative support to the physicians, mid-level providers and support staff members. The OC serves as a role model for clinical and support staff and promotes teamwork, integrity, and continuous practice improvement. The OC may supervise all patient services functions and strives to maintain exemplary service and satisfaction standards at all times. The OC is also responsible for compliance with all OSHA/CLIA and HIPAA regulations, and ensuring completion of all duties vital to business operations. The OC is a highly visible "go to" person that is always responsible for creating a positive impression with staff, patients, family members, and other visitors to the office.

Qualified candidates will have:

• High school diploma or equivalence
• AA/AS Degree or higher preferred (Experience may substitute for education)
• Professional appearance and communication skills are REQUIRED
• Intergyor other electronic health record experience preferred
• 3-5 years in a medical or hospital setting REQUIRED
• 1-2 years in a supervisory role in a healthcare setting REQUIRED
• Previous experience in a leadership position - must be able to motivate others, display excellent communication skills and be goal oriented

The following are some of the duties which may be required of you as an Office Coordinator:

• Assist with managerial functions as assigned.
• Collaborate with front and back office staff to maintain a consistent patient flow.
• Train, coordinate and orient new staff members.
• Shall be trained to fill in and be able perform all the functions of the positions you are supervising.
• Monitor staff hours, sign off on time cards when needed.
• Ensure compliance with OSHA/CLIA/HIPAA and provide training as needed.
• Ensure compliance with all SIMED policies, procedures and protocols as applicable.
• Delegate duties and assignments for positive clinic operations.
• Maintain petty cash, confirm and sign off on all daily batches. Follow appropriate AR Collection procedures.
• Interact with A/R as needed to resolve patient issues.
• Oversee scanning of patient charts and documentation into patient charts (delegated as necessary)
• Monitor Intergy to ensure tasks are being completed for patient care.
• Tasks members of the SIMED team to resolve patient issues.
• Ordering clinic supplies as needed
• Serving as the clinic representative in the absence of the Division Manager
• Attend meetings as required
• Ensuring clinic is prepared for daily operations (forms, supplies, etc..)
• Communicate clinical issues with Division Manager or other supervisor
• Assist Division Manager in preparing physician credentialing

Our clinics are high energy and those interested in joining our team must be comfortable in these types of office settings.

SIMEDHealth offers a diverse and complete benefits package including health, life, dental, vision, 401(k), profit sharing, paid time off, paid holidays, wellness discounts and more.

SIMEDHealth is an equal opportunity employer. To learn more about SIMEDHealth, please visit SIMEDHealth.com.