Office Coordinator

Sevita; Fair View (AL); On-site; USD 19,000 - 25,000; Full time

Benefits offered by this job

401(k) with Company Match

Paid Time Off & Holiday Pay

Career growth opportunities

Job summary

Sevita is seeking an Office Coordinator in Fairview, PA, to support Day Program operations with outstanding customer service and strong organizational skills.

The role involves onboarding new staff, front desk duties, and managing office operations, including invoicing and HR support. A valid driver’s license is required for errands and transportation tasks within a full-time schedule, Monday–Friday.

Qualifications

• Greet and assist visitors and staff, provide professional customer service.
• Manage day-to-day office operations and administrative tasks.
• Coordinate onboarding for new hires and support HR processes.

Responsibilities

• Serve as primary onboarding coordinator for new staff.
• Greet and assist visitors, answer calls, and route inquiries.
• Handle daily office operations, invoices, contracts, mail, and deliveries.
• Coordinate meetings, trainings, and logistics for visitors.

Skills

Customer service

Office administration

Onboarding coordination

Front desk support

Driver's license

Tools

Invoices processing

Job description

NeuroRestorative, a part of the Sevita family, provides rehabilitation services for people of all ages with brain, spinal cord and medically complex injuries, illnesses and other challenges. In a variety of locations and community-based settings, we offer a range of programs, including vocational and therapy programs, day treatments, and specialized services for infants, children, adolescents, Military Service Members and Veterans.

Office Coordinator | M- F 8:30a-4:30p (40) | Fairview, PA | $16/hr

Do you want to work in a dynamic work environment where no day is ever the same as the next? In this role, your tasks will be diversified and you will be supporting our mission.

The Office Coordinator plays a critical role in supporting the Day Program operations by providing exceptional customer service, managing office administration, and leading key components of the new employee onboarding process. This position serves as a primary point of contact for visitors, staff, and external partners while ensuring efficient and compliant office and HR support.

KEY RESPONSIBILITIES

Onboarding & New Hire Support

• Serve as a primary coordinator for onboarding new staff
• Connect with new hires prior to their start date to provide guidance and support
• Schedule and complete Day 1 New Hire Orientation (NHO)
• Ensure completion of all required online training modules
• Facilitate and coordinate remaining NHO activities with internal departments and stakeholders

Customer Service & Front Desk Support

• Greet and assist all visitors to the Day Program, including vendors, families, insurance case managers, staff, and participants
• Answer and route incoming phone calls in a professional and courteous manner
• Act as a welcoming and knowledgeable point of contact for internal and external partners

Office Administration & Operations

• Manage daily office operations to maintain an organized, efficient, and professional environment
• Process invoices, maintain contracts, and stream/process checks
• Handle outgoing mail and deliveries, including trips to the post office
• Coordinate logistics for meetings, trainings, and out-of-state visitors, including ordering food and ensuring workspaces are clean and prepared

HR, Billing & Program Support

• Maintain accurate and confidential employee files and HR documentation
• Assist with billing processes and verify program census data
• Provide general administrative and clerical support to program leadership as needed

Additional Duties

• Provide general administrative support as needed to support program operations and leadership
• Running short errands; meaning you must have a valid driver’s license that is in good standing and valid for one year with driving experience
• Perform other related duties as assigned

Why Join Us?

• Full-Time Schedule: Monday-Friday, 8:30 AM-4:30 PM
• Competitive Compensation & Benefits for full-time employees
• 401(k) with Company Match
• Paid Time Off & Holiday Pay
• Meaningful, Rewarding Work making a real impact in the lives of those you serve - alongside a supportive, collaborative team
• Job Security & Growth with nationwide career development and advancement opportunities

Join our team! Sevita is a leading provider of home and community-based specialized health care. We believe that everyone deserves to live a full, more independent life. We provide people with quality services and individualized supports that lead to growth and independence, regardless of the physical, intellectual, or behavioral challenges they face.

We’ve made this our mission for more than 50 years. And today, our 40,000 team members continue to innovate and enhance care for the 50,000 individuals we serve all over the U.S.

As an equal opportunity employer, we do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, citizenship, or any other characteristic protected by law.