Office Coordinator

Sevita; Fairview Township (York County); On-site; USD 18,000 - 26,000; Full time

Benefits offered by this job

401(k) with Company Match

Paid Time Off

Holiday Pay

Meaningful, rewarding work

Job summary

Sevita’s NeuroRestorative division seeks an Office Coordinator in Fairview, PA. This full-time role supports Day Program operations, onboarding new staff, and provides excellent customer service at the front desk.

Responsibilities include coordinating Day 1 orientation, processing training modules, handling invoices and contracts, and coordinating meetings. A valid driver’s license is required for errands and local travel.

Qualifications

• Strong customer service skills and professional demeanor.
• Experience handling reception/front desk duties.
• Ability to manage multiple administrative tasks efficiently.
• Ability to assist HR processes and billing-related tasks.

Responsibilities

• Serve as primary coordinator for onboarding new staff.
• Coordinate Day 1 orientation and online training modules.
• Provide front desk and visitor support for Day Program operations.
• Manage invoices, contracts, and mail deliveries.

Skills

Customer service

Front desk

Office administration

HR support

Billing support

Driver's license

Job description

NeuroRestorative, a part of the Sevita family, provides rehabilitation services for people of all ages with brain, spinal cord and medically complex injuries, illnesses and other challenges. In a variety of locations and community-based settings, we offer a range of programs, including vocational and therapy programs, day treatments, and specialized services for infants, children, adolescents, Military Service Members and Veterans.

Office Coordinator | M- F 8:30a-4:30p (40) | Fairview, PA | $16/hr

Do you want to work in a dynamic work environment where no day is ever the same as the next? In this role, your tasks will be diversified and you will be supporting our mission.

The Office Coordinator plays a critical role in supporting the Day Program operations by providing exceptional customer service, managing office administration, and leading key components of the new employee onboarding process. This position serves as a primary point of contact for visitors, staff, and external partners while ensuring efficient and compliant office and HR support.

Key Responsibilities

• Serve as a primary coordinator for onboarding new staff
• Connect with new hires prior to their start date to provide guidance and support
• Schedule and complete Day 1 New Hire Orientation (NHO)
• Ensure completion of all required online training modules
• Facilitate and coordinate remaining NHO activities with internal departments and stakeholders

Customer Service & Front Desk Support

• Greet and assist all visitors to the Day Program, including vendors, families, insurance case managers, staff, and participants
• Answer and route incoming phone calls in a professional and courteous manner
• Act as a welcoming and knowledgeable point of contact for internal and external partners

Office Administration & Operations

• Manage daily office operations to maintain an organized, efficient, and professional environment
• Process invoices, maintain contracts, and stream/process checks
• Handle outgoing mail and deliveries, including trips to the post office
• Coordinate logistics for meetings, trainings, and out-of-state visitors, including ordering food and ensuring workspaces are clean and prepared

HR, Billing & Program Support

• Maintain accurate and confidential employee files and HR documentation
• Assist with billing processes and verify program census data
• Provide general administrative and clerical support to program leadership as needed

Additional Duties

• Provide general administrative support as needed to support program operations and leadership
• Running short errands; meaning you must have a valid driver’s license that is in good standing and valid for one year with driving experience
• Perform other related duties as assigned

Why Join Us?

• Full-Time Schedule: Monday–Friday, 8:30 AM–4:30 PM
• Competitive Compensation & Benefits for full-time employees
• 401(k) with Company Match
• Paid Time Off & Holiday Pay
• Meaningful, Rewarding Work making a real impact in the lives of those you serve—alongside a supportive, collaborative team
• Job Security & Growth with nationwide career development and advancement opportunities

We have a rewarding work environment where every day is fulfilling!

Sevita is a leading provider of home and community-based specialized health care. We believe that everyone deserves to live a full, more independent life. We provide people with quality services and individualized supports that lead to growth and independence, regardless of the physical, intellectual, or behavioral challenges they face.

We’ve made this our mission for more than 50 years. And today, our 40,000 team members continue to innovate and enhance care for the 50,000 individuals we serve all over the U.S.

As an equal opportunity employer, we do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, citizenship, or any other characteristic protected by law.