Office Coordinator

ONEflight International; Englewood (CO); On-site; USD 42,000 - 60,000; Full time

Job summary

ONEflight International in Englewood, CO is seeking an Operational Support professional to oversee daily office operations and front desk coverage. You will manage catering, events, mail, shipping, and budgeting tasks while supporting leadership and staff to maintain a productive workplace.

The role includes coordinating meetings, tracking expenses, and ensuring professional visitor experiences, with an emphasis on discretion and proactive problem-solving.

Qualifications

• Experience supporting front desk operations and coverage.
• Experience coordinating catering and events.
• Experience managing office supplies and budgets.

Responsibilities

• Support general office operations to ensure a seamless, professional workplace environment.
• Maintain front desk operations knowledge and provide coverage during breaks and peak periods.
• Ensure continuity of front office service standards and professional visitor experience.
• Provide end-of-day call log reporting to designated department leaders.
• Provide general support to leaders, staff, and visitors to maintain a seamless office environment.
• Backup for operational reporting (inbound call logs, payroll attendance reports).
• Organize invoices, receipts, and payment documentation.
• Coordinate catering orders and oversee delivery and setup for meetings and events.
• Prepare and monitor monthly/quarterly budget expenditures for water, coffee, catering, and office supplies.
• Mail sorting, distribution, and shipment management (FedEx, UPS, DHL).
• Maintain inventory for office and kitchen supplies; restock as needed.
• Plan and execute company events; ensure meeting rooms are scheduled and prepared.
• Assist with onboarding logistics and new hire workspaces.
• Proactively identify issues and propose workflow improvements.

Skills

Organizational skills

Time management

Attention to detail

Communication

Problem-solving

Discretion

Vendor management

Job description

Powered by

Always Active

Location:Englewood, CO Employment Type: Full-Time Shift: 7:00AM – 4:00PM

Operational Support

• Support general office operations to ensure a seamless, professional workplace environment
• Maintain full working knowledge of front desk operations and provide coverage as needed, including breaks, PTO, and peak business periods
• Ensure continuity of front office service standards and professional visitor experience
• Provide end-of-day call log reporting to designated department leaders
• Provide general support to leaders, office staff, and visitors to maintain a seamless office environment

Administrative & Reporting Support

• Serve as backup for operational reporting, including:
• Inbound Call Logs
• Payroll Attendance Reports
• Ensure accuracy and timely distribution of required reports
• Maintain and update filing systems to ensure records are organized, accurate, and current
• Perform clerical functions including organizing invoices, receipts, and payment documentation

Catering & Office Event Coordination

• Coordinate catering orders and oversee delivery and setup for meetings and company events
• Ensure proper presentation, timing, and clean-up of catering services

Budget, Inventory & Supply Management

• Maintain responsibility for ordering and restocking office supplies, coffee, kitchen items, and related materials
• Ensure all supplies are properly stored and organized upon receipt
• Monitor inventory levels across storage rooms and kitchens to prevent operational disruption
• Conduct regular audits of office and kitchen supplies
• Maintain and track monthly and quarterly budget expenditures for water, coffee, catering, and office supplies, ensuring accuracy and cost control.
• Serve as primary point of contact for mailing, shipping, supplies, and office-related errands
• Manage relationships with vendors/caterers, including water suppliers, and coffee providers.
• Ensure storage rooms, kitchens, meeting rooms, and common areas are organized and maintained at all times

Mail & Shipping Operations

• Oversee sorting and distribution of incoming and outgoing mail
• Manage receipt, organization, and shipment of packages (FedEx, UPS, DHL, etc.)
• Arrange and track outgoing shipments and pickups

Facilities & Workplace Maintenance

• Monitor and maintain inventory levels for office and kitchen supplies across multiple floors
• Ensure kitchens and common areas remain organized, clean, and fully stocked throughout the workday
• Oversee organization and restocking of storage rooms, filing cabinets, drawers, and supply areas
• Proactively identify supply needs to prevent operational disruption
• Take Lead in planning and execution of company events (e.g., holiday potlucks, in-office events, Toys for Tots initiatives, etc.)
• Monitor and ensure meeting rooms are properly scheduled, clean, and prepared
• Prepare new hire workspaces and assist with onboarding logistics

Operational Excellence & Flexibility

• Ensure overall office efficiency and operational standards are consistently maintained
• Perform additional duties, special projects, and cross-functional support as assigned

Operational Excellence

• Demonstrates the ability to manage daily office operations efficiently, ensuring systems, supplies, vendors, and processes run smoothly without disruption.

Organizational & Time Management Skills

• Effectively prioritizes tasks, manages multiple responsibilities simultaneously, and maintains attention to detail in a fast-paced environment.
• Builds and maintains professional relationships with service providers and vendors; monitors performance and supports cost-effective decision-making.

Financial & Budget Awareness

• Understands budget tracking, expense monitoring, and cost-control practices related to office operations and supplies.

Communication & Professionalism

• Communicates clearly and professionally with leadership, staff, visitors, and external partners; maintains a high standard of workplace etiquette.

Initiative & Problem-Solving

• Proactively identifies issues and implements solutions to improve workflow, organization, and efficiency.

Discretion & Confidentiality

• Handles sensitive information with integrity and professionalism.

Attention to Detail

Share the Post:

Discover why our clients choose us for their private travel needs.

"It was a wonderful flight, great service and thank you for the note! ONEFlight is still the best! "

"It was a wonderful flight, great service and thank you for the note! ONEFlight is still the best! " Gerry H.

"Flight was great. Pilots courteous and very efficient. Interior of the plane has been updated an like new thanks

"Flight was great. Pilots courteous and very efficient. Interior of the plane has been updated an like new thanks Mike B.

"Thank youIt all went well. The professional manner in which you all operate is greatly appreciated and recognized. "

"Everything was great at every step. Driver met us and delivered us to SeaTac airport and all is well. Thank you."

"It was a wonderful flight, great service and thank you for the note! ONEFlight is still the best! "

"It was a wonderful flight, great service and thank you for the note! ONEFlight is still the best! " Gerry H.

"Flight was great. Pilots courteous and very efficient. Interior of the plane has been updated an like new thanks

"Flight was great. Pilots courteous and very efficient. Interior of the plane has been updated an like new thanks Mike B.

"Thank youIt all went well. The professional manner in which you all operate is greatly appreciated and recognized. "

"Everything was great at every step. Driver met us and delivered us to SeaTac airport and all is well. Thank you."