Office Coordinator

Talentify; Costa Mesa (CA); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Competitive pay

Overtime

Paid training

Benefits package

401K & Profit Sharing

Employee Savings Program

PTO & Sick time

Ongoing training

Work-life balance

Job summary

Auto-Chlor System in Santa Ana, CA is seeking an Office Coordinator to help run daily branch operations and deliver a positive experience for customers and employees.

You will manage calls, support dispatch activities, handle financial transactions, and assist with accounts payable/receivable while ensuring accurate records and smooth office functions.

Qualifications

• 1–3 years of experience in an office, administrative, customer service, or high-call-volume environment preferred.
• Strong customer service and communication skills.
• Proficiency with Microsoft Office and basic financial tasks.

Responsibilities

• Serve as a primary point of contact for customers and incoming calls
• Coordinate and support daily dispatch operations
• Assist with account management and customer inquiries
• Handle cash, checks, deposits, and related financial transactions
• Support accounts payable and accounts receivable activities
• Assist with collections and account follow-up
• Enter payments and maintain accurate records
• Complete bank deposit drop-offs
• Provide administrative support to the branch and service team
• Help ensure the office operates efficiently and professionally

Skills

Customer service

Organization

Communication

Task prioritization

Team player

MS Office

Driver's license

Tools

Microsoft Office

Job description

Office Coordinator

Santa Ana, CA

Since 1938, we’ve built our reputation by taking care of our customers, supporting our people, and delivering dependable products and service. As an Office Coordinator, you’ll play an important role in keeping the branch running smoothly while creating a positive experience for both customers and employees.

If you’re someone who enjoys staying organized, solving problems, working with people, and being part of a team, we’d like to meet you.

Pay Range

$24 per hour

$50,000 - $60,000 pear year

What you’ll do

As the Office Coordinator, you’ll be a key point of contact for our customers and branch team. You’ll help keep day-to-day operations organized and make sure administrative and customer service needs are handled accurately and efficiently.

• Serve as a primary point of contact for customers and incoming calls
• Coordinate and support daily dispatch operations
• Assist with account management and customer inquiries
• Handle cash, checks, deposits, and related financial transactions
• Support accounts payable and accounts receivable activities
• Assist with collections and account follow-up
• Enter payments and maintain accurate records
• Complete bank deposit drop-offs
• Provide administrative support to the branch and service team
• Help ensure the office operates efficiently and professionally

What you bring

• A positive, professional attitude and strong customer service skills
• Excellent organization and time management
• Strong verbal and written communication skills
• Ability to prioritize multiple tasks in a fast-paced environment
• Ability to work independently while also being a strong team member
• Proficiency with Microsoft Office
• Valid driver’s license
• 1–3 years of experience in an office, administrative, customer service, or high-call-volume environment preferred

Why Auto-Chlor?

We believe in investing in our people and providing the support they need to succeed. When you join Auto-Chlor, you’ll have the opportunity to build your skills, take on new responsibilities, and grow with an established company.

You’ll receive:

• Competitive pay
• Opportunities for overtime
• 100% paid training
• Comprehensive benefits: Medical, Dental, Vision, and Life Insurance, 401K and Profit Sharing, Employee Savings Program, PTO and Sick time
• Ongoing training and development
• A supportive work environment that values work-life balance

About Auto-Chlor System

Auto-Chlor System has been serving commercial businesses since 1938 and operates over 145 branches nationwide. We provide commercial dishwashing equipment, service, and solutions to customers across food service, hospitality, healthcare, food processing, and industrial industries. Our mission is simple - to provide exceptional service and be the best service company in the world.

Join a company where your work matters, your contributions are valued, and there’s room to grow.

Upon receiving a conditional offer of employment, candidates will be required to complete a background check and a pre-employment drug screen. In compliance with the California Fair Chance Act, we will consider qualified applicants with a criminal history in a manner consistent with the law. Drug screening practices will comply with California law regarding off-duty cannabis use.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.