Office Coordinator

Sun Communities, Inc.; Converse (TX); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Medical Benefits

Vision Plan

Life Insurance

Disability Coverage

401(k) Matching

Tuition Reimbursement

RV Site Discounts

Perks & Discounts

Paid Time Off

Job summary

Sun Communities, Inc. is seeking an Office Coordinator to manage routine office tasks and assist with planning community events.

This role involves greeting residents and guests, handling communications, and processing payments and deposits in Yardi, along with preparing reports and maintaining filing systems. The candidate should have a High School Diploma or GED, 2 years of administrative experience, and strong communication skills.

Qualifications

• Requires High School Diploma or GED.
• Minimum 2 years of administrative experience.
• Prefer 6 months of NetSuite experience.
• Prefer 6 months in property management office.
• Excellent written and verbal communication skills.
• Professional appearance and valid driver’s license.

Responsibilities

• Greet guests and residents; relay feedback to Community Manager.
• Prepare and distribute resident communications including notices, lease addenda, and renewals.
• Process payments, move-ins/outs, deposits, and receipts in Yardi as applicable.
• Develop and reconcile community reports and maintain records per Operations Manual.
• Handle general admin tasks: phones, typing, copying, faxing, filing.

Skills

Written communication

Verbal communication

Problem solving

Professional appearance

Driver's license

Education

High School Diploma or GED

Tools

NetSuite

Job description

Career Opportunities: Office Coordinator (136476)

Requisition ID136476-Posted08/20/2026-Sun Communities, Inc.-TX-Converse, Summit Ridge-Regular-Full Time

Office Coordinators handle the routine office work and administrative responsibilities of the community. They are also responsible for assisting with planning and coordinating community events and activities.

Job Duties

• Greets and establishes rapport with guests, current and prospective residents. Fields community comments, suggestions and complaints to the Community Manager. (Essential)
• Prepares and distributes resident and community communications such as rule reminders, violation notices, rent increase letters, delinquency notices, eviction paperwork, lease addendums and renewals. (Essential)
• Collects and posts resident security deposits, processing fees, rent, inspection, application or other miscellaneous fees in Yardi; records in the proper accounts and issues receipts. (Essential)
• Completes and reconciles community reports in accordance with monthly calendar, including accounting reports, community traffic reports, and community activity reports. Maintains records and files in accordance with the Operations Manual. (Essential)
• Performs general administrative functions such as answering phones, typing, copying, faxing, and filing. (Essential)
• Reviews and codes invoices and statements for Community Manager approval.
• Schedules clubhouse rentals and processes rental fees.
• Ensures office supplies are sufficiently stocked and prepares supply orders as needed.
• Makes collection calls for site rental payments as directed by the Community Manager. Submits bad debt files to collections.
• Processes resident move-ins and move-outs in accordance with the Operations Manual.
• Assists with planning and coordinating resident relations events and activities within the community.
• Assists with the preparation of marketing materials, including brochures and flyers that pertain to homes for sale (new, pre-owned and brokered homes), community events, and other community-related information as directed by the Community Manager.
• Refers all sales prospects to the Community Manager and enters prospect information into Yardi in a timely manner.
• Assists prospective residents by checking the status of Sun Homes inventory. Reviews new and pre-owned home listings, shows homes to prospective residents, and assists with rental applications at the discretion of the Community Manager.
• Forwards Sun Homes customer service requests to the Community Manager in a timely fashion.
• Coordinates with the Underwriting team at the Main Office to obtain approvals on prospective resident applicants; tracks all approvals and denials.
• Maintains the petty cash fund, ensuring to record expenditures in the proper accounts.
• Prepares bank deposit slips and deposit funds as required; makes daily bank runs as needed.
• Other duties as assigned.

Requirements

• High School Diploma or GED (Required)
• 2 years in administrative experience (Required)
• 6 months in previous experience using NetSuite (Preferred)
• 6 months in property management office experience (Preferred)
• Excellent written and verbal communication skills
• Excellent problem solving skills
• Professional appearance
• Must have a valid driver's license

REWARDING BENEFITS

At Sun Communities, you will be part of an industry-leading organization where you will be challenged, inspired, rewarded and transformed. We place a high priority on our team members, and this is a big part of what sets us apart. We will ask you to give us your very best every day, and will challenge you with interesting work, stretch assignments, a collaborative and supportive work environment and plenty of learning and growth. In exchange, we will reward you with great pay, advancement opportunities, paid time off, great benefits, and flexibility.

• Comprehensive Medical and Prescription coverage with multipleplan designs so you can choose the plan that best meets the needs of you and your family
• Vision Plan
• Voluntary Health and Dependent Care Reimbursement Accounts
• Life and Accidental Death and Dismemberment Insurance
• Short and Long-Term Disability Coverage
• 401(k) Plan with Sun matching contribution
• Employee Assistance Program
• Identity Theft Insurance
• Legal Assistance Plan
• Pet Insurance
• Tuition Reimbursement program providing financial support to team members who further their formal education
• Vacation RV Site Discounts for team members when visiting SunRV Resorts across the nation
• Team Member Perks & Discounts program with hundreds of discounts on things like travel, merchandise, mobile phone service, and more
• Paid Time Off including ten holidays, vacation, personal, sick time, bereavement and pay for jury duty