District Office Coordinator

Sun Communities; Bangor (ME); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Medical plans

Dental plan

Vision plan

On-site gym

Life insurance

Disability coverage

401(k) with company match

Tuition reimbursement

Paid time off

Job summary

Sun Communities, Inc. in Bangor, ME is seeking a District Office Coordinator to manage routine office tasks for districted communities and assist with planning resident events.

You will handle administrative duties, process deposits and rent, maintain reports, and support leasing activities under the supervision of the District Manager. Strong communication and organizational skills are essential.

Qualifications

• High School Diploma or GED is required.
• 2 years of administrative experience is required.
• 6 months in property management office experience is preferred.
• 6 months in NetSuite experience is preferred.
• Excellent verbal and written communication skills are required.
• Must have a valid driver's license and reliable transportation.
• Proficient with Microsoft Office Suite and data entry.

Responsibilities

• Welcome guests and residents, addressing comments and forwarding to the District Manager.
• Perform general administrative tasks: phones, typing, copying, filing, etc.
• Process deposits, fees, rent, and receipts; record in financial systems.
• Prepare and reconcile community reports and maintain files per Operations Manual.
• Assist prospective residents with inventory, show homes, and rental apps as directed.
• Maintain petty cash and ensure proper accounting of expenditures.
• Distribute communications: notices, rent increases, delinquencies, renewals.
• Schedule clubhouse rentals and collect rental fees.
• Ensure office supplies are stocked and place orders as needed.
• Make collection calls and forward bad debt files to collections.
• Process move-ins/outs and assist with resident events and relations.
• Contribute to marketing materials for homes and events; refer sales prospects.
• Coordinate with underwriting to obtain approvals for applicants; track decisions.
• Prepare bank deposits and perform daily bank runs as required.

Skills

Verbal and written communication

Problem solving

Professional appearance

MS Office & data entry

Education

High School Diploma or GED

Tools

NetSuite

Yardi

Job description

Career Opportunities: District Office Coordinator (137291)

Requisition ID137291-Posted09/18/2026-Sun Communities, Inc.-ME-Bangor, Birch Hill Estates-Regular-Full Time

District Office Coordinators handle the routine office work and administrative responsibilities of districted communities. They are also responsible for assisting with planning and coordinating community events and activities.

Job Duties

• Greets and establishes rapport with guests, current and prospective residents. Fields community comments, suggestions and complaints to the District Manager (Essential)
• Performs general administrative functions such as answering phones, typing, copying, faxing, filing, and other duties as assigned (Essential)
• Collects and posts resident security deposits, processing fees, rent, inspection, application or other miscellaneous fees in NetSuite; records in the proper accounts and issues receipts (Essential)
• Completes and reconciles community reports in accordance with monthly calendar, including accounting reports, community traffic reports, and community activity reports. Maintains records and files in accordance with the Operations Manual (Essential)
• Assists prospective residents by checking the status of inventory; reviews new and pre-owned home listings, shows homes to prospective residents, and assists with rental applications at the discretion of the manager (Essential)
• Maintains the petty cash fund, ensuring to record expenditures in proper accounts
• Prepares and distributes resident and community communications such as rule reminders, violation notices, rent increase letters, delinquency notices, eviction paperwork, lease addendums and renewals. Reviews and codes invoices and statements for approval
• Schedules clubhouse rentals and processes rental fees
• Ensures office supplies are sufficiently stocked and prepares supply orders as necessary
• Makes collection calls for site rental payments as directed; submits bad debt files to collections
• Processes resident move-ins and move-outs in accordance with the Operations Manual
• Assists with planning and coordinating resident relations events and activities within the communities
• Assists with the preparation of marketing materials including brochures and flyers that pertain to homes for sale (new, pre-owned, and brokered homes), community events, and other community-related information as directed
• Refers all sales prospects to District Manager and enters prospect information into Yardi in a timely manner
• Forwards customer service requests to the District Manager in a timely fashion
• Coordinates with the Underwriting department to obtain approvals on prospective resident applicants; tracks all approvals and denials
• Prepares bank deposit slips and deposit funds as required; makes daily bank runs as needed
• Other duties as assigned

Requirements

• High School Diploma or GED (Required)
• 2 years in administrative experience (Required)
• 6 months in property management office experience (Preferred)
• 6 months in previous NetSuite experience (Preferred)
• Excellent verbal and written communication skills
• Good problem-solving skills
• Professional appearance
• Intermediate to advanced computer proficiency with the ability to use Microsoft Office Suite, email, internet, and provide data entry in a timely and efficient manner
• Must have a valid driver's license

BENEFITS

At Sun Communities, you will be part of an industry-leading organization where you will be challenged, inspired, rewarded and transformed. We place a high priority on our team members, and this is a big part of what sets us apart. We will ask you to give us your very best every day, and will challenge you with interesting work, stretch assignments, a collaborative and supportive work environment and plenty of learning and growth. In exchange, we will reward you with great pay, advancement opportunities, paid time off, great benefits, and flexibility.

• Comprehensive Medical and Prescription coverage with 4plan optionsso you can choose the plan that best meets the needs of you and your family
• Comprehensive Dental and Vision Plans
• On-Site Fitness Center
• Voluntary Health and Dependent Care Reimbursement Accounts
• Life,Accidental Death &Dismemberment Insurance and Dependent Life
• Short and Long-Term Disability Coverage
• 401(k) Plan with Sun matching contribution
• Employee Assistance Program
• Identity Theft Insurance
• Legal Assistance Plan
• Pet Insurance
• Tuition Reimbursement program providing financial support to team members who further their formal education
• Vacation RV Site Discounts for team members when visiting Sun resorts across the nation
• Team Member Perks & Discounts program with hundreds of discounts on things like travel, merchandise, mobile phone service, and more
• Up to six weeks of paid parental leave for the birth of achild, adoption, or placement of a child
• Paid Time Off including tenholidays, vacation, personal, sick time, bereavement and pay for jury duty