Office Coordinator

Atrium Health; Cartersville (GA); On-site; USD 32,000 - 46,000; Full time

Job summary

Atrium Health in Georgia is seeking an office administrator to support Rehabilitation/Occupational Services. The role will handle routine documentation, scheduling coordination, and clerical support for the team.

Ideal candidates hold a High School Diploma or equivalent, are proficient in MS Word, Excel and email, and have at least two years of healthcare office experience. Emphasis on organization, communication, and teamwork.

Qualifications

• Computer proficiency in MS Word, Excel and email.
• Office experience to include filing, faxing, phones and other basic office functions.
• 2 years of office experience in the healthcare field.

Responsibilities

• Develops and promotes personal and professional growth through goals and training.
• Assists in Rehab/Occupational Services department development, policy creation and performance improvement.
• Provides cross training and mentorship to coworkers (in-service sessions, mentorship, etc.).
• Maintains workload and prioritizes tasks to meet deadlines; supports colleagues as needed.
• Performs general office duties and maintains documentation according to guidelines.

Skills

Computer proficiency

Education

High School Diploma or equivalent

Associate's degree or some college coursework

Tools

MS Word

Excel

Email

Job description

Major Responsibilities

Participates in Professional and Organizational Development

• Develops and implements personal and professional goals and promotes professional growth.
• Assists in the ongoing development of the Rehab/Occupational Services department and program through defining the philosophy and objectives, performance improvement, policy and procedure development, marketing, etc. as requested. Participates in one Rehab work group.
• Assists in professional growth of co-workers through providing cross training and program development (i.e. conducts one in service/year, acts in mentor role, etc.).
• Participates in two department and/or hospital education, promotion and/or advocacy activities within the community.

Maintains an Efficient and Effective Work Schedule

• Maintains workload that is consistent with other staff members including distribution of patients to other staff. Willingly accepts new patients and assignments.
• Utilizes allotted time and resources effectively to accomplish goals. Able to prioritize and/or reorganize workload in response to stat or heavy workload. Offers assistance to coworkers. Able to perform several tasks simultaneously. Effectively solicits help from others when necessary.
• Initiates correction of minor problems as they occur. Demonstrates competency in primary assigned program.

Maintains and Completes Documentation According to Established Guidelines

• Identifies important information and brings to someone's attention. Follows up with person to make sure needs were met. Types letters, reports, presentations, etc. as requested.
• Performs general office duties. Consistently orders, organizes and monitors office and clinical supplies within budget allowances. Performs filing, copying, etc.
• Maintains employee related records to satisfy hospital/practice requirements including education, PI, competencies, ETO, etc. Works closely with the Coordinator and staff to organize and schedule meetings and maintain minutes.
• Compiles Occupational Health Services activity reports. Maintains Occupational Health Services expense reports.
• Enters charges into financial system and reports financial information. Maintains copies for departmental records. Consistently monitors accuracy.
• Maintains the health database for account and marketing purposes.
• Serves as Stolas System Administrator to provide support to other departments/practices and coordinates revision with IS as needed. Assists with development of databases.
• Communicates with team members and customers in a manner that can be understood by the population served.

Certification Required

• None

Education Required

• High School Diploma or equivalent

Work Experience Required

• Computer proficiency in MS Word, Excel and email
• Office experience to include filing, faxing, phones and other basic office functions.

Preferred Education

• Associate's degree or some college coursework

Preferred Experience

• 2 year office experience in the healthcare field

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.