Office Coordinator

Talentify; Broomfield (CO); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

Medical, dental, vision

HSA with company contribution

Tuition reimbursement

PTO and holidays

401(k) with match

Job summary

Talentify is seeking an Office Coordinator in Broomfield, CO to be at the heart of our local office. You will welcome staff and visitors, manage registrations, handle mail and shipping, and provide essential administrative support to keep the office running smoothly.

You’ll coordinate supplies, support meetings, and collaborate across teams. This role requires strong organization, communication, and the ability to multitask in a dynamic environment.

Qualifications

• Experience in office administration, workplace coordination, customer service, reception, or a related area.
• Strong organizational skills with attention to detail and follow-through.
• Clear verbal and written communication skills.
• A service-focused approach to supporting employees, visitors, and external partners.
• Experience managing multiple priorities and adapting to changing workplace needs.

Responsibilities

• Welcome employees, clients, and visitors and coordinate the onsite registration process.
• Answer and route incoming calls and provide helpful, professional support.
• Receive, prepare, distribute, and coordinate incoming and outgoing mail, packages, and shipments.
• Maintain accurate shipping records and information in applicable systems.
• Provide administrative support, including filing, copying, completing forms, preparing correspondence, and maintaining records.
• Coordinate office supplies and help maintain shared spaces, including kitchens and conference rooms.
• Manage key and badge distribution and coordinate fleet vehicle assignments and pickups.
• Partner with teams across Viega to support meetings, events, special projects, and workplace initiatives.
• Help resolve day-to-day office needs and support additional administrative responsibilities as needed.

Skills

Organization

Communication

Customer service

Independent work

Team collaboration

Tools

Microsoft Office

Job description

Job-ID: 17673; Location(s): Broomfield CO

Office Coordinator

Location: Broomfield, CO

As an Office Coordinator, you’ll be at the heart of our Broomfield office, creating a welcoming experience for employees and visitors while keeping daily operations on track. From coordinating office needs to providing administrative support, you’ll help create a workplace where people can stay connected, productive, and focused.

If you enjoy bringing organization to the day and helping others succeed, you belong here.

The Opportunity

Do you enjoy creating a welcoming and professional experience for others?

Are you someone who keeps things organized and moving throughout the day?

Do you enjoy coordinating the details that help a workplace run smoothly?

Do you like working with different teams and being a go-to resource for everyday office needs?

If you answered YES, this could be the opportunity you’ve been looking for.

In this role, you will:

• Welcome employees, clients, and visitors and coordinate the onsite registration process.
• Answer and route incoming calls and provide helpful, professional support.
• Receive, prepare, distribute, and coordinate incoming and outgoing mail, packages, and shipments.
• Maintain accurate shipping records and information in applicable systems.
• Provide administrative support, including filing, copying, completing forms, preparing correspondence, and maintaining records.
• Coordinate office supplies and help maintain shared spaces, including kitchens and conference rooms.
• Manage key and badge distribution and coordinate fleet vehicle assignments and pickups.
• Partner with teams across Viega to support meetings, events, special projects, and workplace initiatives.
• Help resolve day-to-day office needs and support additional administrative responsibilities as needed.

What You Bring

• Experience in office administration, workplace coordination, customer service, reception, or a related area.
• Strong organizational skills with attention to detail and follow-through.
• Clear verbal and written communication skills.
• A service-focused approach to supporting employees, visitors, and external partners.
• Experience managing multiple priorities and adapting to changing workplace needs.
• Comfortable working independently and collaborating across teams.
• Knowledge of general office practices and administrative processes.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Familiarity with office technology, phone systems, shipping processes, and workplace tools.
• Sound judgment and problem-solving skills when responding to routine office needs.
• Ability to occasionally lift and carry up to 50 pounds, with reasonable accommodation where applicable.
• Current Notary Public certification preferred.

Total Rewards Package

Compensation

• $19.30-$24.34 per hour, based on specific compensable factors including, but not limited to education, work experience, and geographic market.
• Bonus: This role will be eligible for participation in a discretionary annual bonus program, pursuant to which an employee may be awarded a percentage of their salary based on the company’s performance and their own individual performance.
• This position is Support level 1 in our career framework.

Benefits

Health & Wellbeing

• Medical, Telehealth, Dental, and Vision coverage, including infertility treatment, weight management, and physical therapy.
• Wellness Program, including wellbeing platform, wellness challenges, WorkLife Navigator services, EAP, and mental health resources.
• HSA with company contribution.
• Health Care and Dependent Care FSA options.

Financial Security

• 401(k) plan with up to 7.5% total employer contribution, including an automatic 3% company contribution plus a competitive tiered match.
• Employer-paid Short- and Long-Term Disability coverage.
• Employer-paid Life and AD&D insurance, with additional voluntary coverage options.
• Voluntary benefits including legal, accident, critical illness, and hospital indemnity insurance.

Growth & Time Off

• Up to $10,000 annually in tuition reimbursement, with an option for fully funded degree programs through Colorado Technical University.
• 22 days PTO
• 9 company holidays plus 2 paid Volunteer Days.
• Professional development opportunities designed to help employees continue building their careers.

Application Window

• Posting date: 8/07/2026
• The application deadline for this job has been extended: 10/08/2026

Your contact person: Sandy Brady

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