Office Coordinator

Zevra Therapeutics, Inc.; Boston (MA); On-site; USD 40,000 - 55,000; Full time

Job summary

Zevra Therapeutics, Inc. in Boston, Massachusetts is seeking an Office Administrator to ensure smooth daily operations at the corporate office. The successful candidate will manage office supplies, serve as the first point of contact for guests, schedule meetings, and assist the executive team with various administrative duties. Applicants should have a BS/BA degree and 2+ years in office administration or HR support. Proficiency with Microsoft Office and excellent communication skills are essential.

Qualifications

• 2+ years of experience in office administration, operations coordination, or HR roles.
• Ability to manage multiple tasks and prioritize effectively.
• Proficiency in maintaining confidentiality with sensitive information.

Responsibilities

• Manage office, food, and kitchen supply inventory and vendors.
• Serve as the first contact for employees and visitors.
• Schedule meetings and assist in planning Company events.
• Provide administrative support including calendar management.

Skills

Office Administration

Customer Service

Communication Skills

Multitasking

Microsoft Office Suite

Education

BS/BA degree

Job description

About Zevra Therapeutics, Inc.

We are a rare disease therapeutics company leading with science to make life-changing therapeutics available to patients with significant unmet needs. We involve key thought leaders, physicians, patients, care partners, and advocacy groups in all of our clinical and regulatory development strategies.

With a keen understanding that drug development often requires creative solutions, we have the insight and expertise to forge new pathways to success that others have missed. By following the data without bias, our transparent narratives and common-sense perspective have successfully overcome complex development challenges to make much-needed therapies available to patients.

Nimble and dauntless, we push boundaries beyond what is thought to be possible and advance new therapies that have the potential to bring meaningful improvement to patients’ lives.

About the role

Reporting to the Chief People Officer in this on-site role, this individual is responsible for ensuring that Zevra Therapeutics corporate office day-to-day operations run smoothly. He/she will serve as a first point of contact for general office coordination and operational needs and play a key role in maintaining a professional and welcoming environment for employees and visitors.

What you’ll do

• Office Administration: Manage inventory of office, food and kitchen supplies and related vendors. Ensure resources and supplies are stocked and available to all. Maintain organized shared spaces. Distribute mail and correspondence and organize files.
• Front Desk Reception: Serve as the first point of contact for employees and visitors including board members, vendors and candidates. Greet and welcome guests and provide courteous and professional assistance to ensure a positive office environment.
• Scheduling and Coordination: Schedule internal meetings and trainings and assist in planning and executing team and Company events, including setup and post-event cleanup. Coordinate food and beverage orders for meetings. Assist with onboarding coordination for new employees, including workspace preparation and orientation.
• Administrative Support: Provide calendar management support, travel coordination and expense report assistance for managers. Work collaboratively with C‑Suite executive assistant and provide support as needed.

Qualifications

• BS/BA degree and 2+ years of experience in office administration, operations coordination, or HR administrative support roles.
• Professional, friendly, and customer-service oriented.
• Excellent communication skills with the ability to comfortably interact with all levels of staff and visitors.
• Ability to manage multiple tasks, prioritize work, and maintain schedules effectively.
• Proactive in improving office procedures and supporting team productivity.
• Proficiency with Microsoft Office Suite and calendar management.
• Ability to maintain confidentiality when handling sensitive information.

Equal Employment Opportunity Statement

Zevra is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.