Office Coordinator

Eversheds Sutherland; Austin (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

An established industry player is seeking an Office Coordinator to join their vibrant team in Austin. This role is pivotal in ensuring the office runs smoothly, providing essential administrative and reception support. You will be the welcoming face for visitors, manage office supplies, coordinate meetings, and assist with HR and marketing initiatives. This is a fantastic opportunity for someone with a knack for organization and a passion for the legal field. Join a dynamic team where your contributions will be valued and make a real impact in a supportive environment that champions diversity and inclusion.

Qualifications

• 3-7 years experience in office coordination, preferably in a legal environment.
• Excellent communication and organizational skills required.

Responsibilities

• Ensure smooth office operations and provide administrative support.
• Coordinate meeting arrangements and manage office supplies.

Skills

Interpersonal Skills

Written Communication

Verbal Communication

Analytical Skills

Problem-Solving Skills

Detail-Oriented

Organizational Skills

Multi-tasking

Education

Bachelor's Degree

Tools

MS Office Suite

Job description

We have an exciting opportunity for an Office Coordinator in the Austin office at Eversheds Sutherland (US) LLP. We are searching for someone who wants to be a valued contributor and member of a talented and dynamic team of lawyers, paralegals, and business professionals.

The Office Coordinator is responsible for ensuring the smooth operation of the office and providing administrative and reception support. This position is on-site five (5) days a week.

Responsibilities and Duties:

• Presents a professional, welcoming first contact to all visitors and provides courteous assistance; ensures that reception projects a professional and business-like atmosphere.
• Coordinates the maintenance of common spaces for appearance and functionality. Handles accounts payable and accounts receivable. Processes all invoices and checks.
• Acts as the primary contact with office vendors.
• Sends out daily notifications of scheduled visitors, coordinates reservations for visitor offices, and distributes access cards for visitors.
• Knowledgeable about office staff, secretarial assignments, visitor office availability, and general office and building information to expedite requests or provide guidance to others.
• Coordinates meeting arrangements with applicable departments; orders meeting or conference meals and secures supplies; copies as needed.
• Provides A/V support for office video conference meetings as needed.
• Develops and implements efficient office systems.
• Maintains office equipment.
• Manages supplies and maintains storage areas.
• Answers incoming office calls, forwards callers, and takes messages as needed.
• Processes incoming and outgoing mail, handles shipping and receiving tasks, as needed.
• Assists with marketing and business development initiatives and materials.
• Provides support for Human Resources as needed and appropriate recruiting, onboarding, departures, office moves; communicates employee concerns.
• Remains current on firm technology changes and issues.
• Provides IT support as needed.
• Handles requests from office members, other offices, and clients.
• Schedules and coordinates events internally and externally (holiday parties, social events, etc.)
• Performs other duties as assigned.

Knowledge, Skills and Abilities:

• A Bachelor’s degree is required.
• Three to seven years’ experience working as an office coordinator or office administrative role, preferably in a legal environment.
• Excellent interpersonal, written, and verbal communication skills are required. Proven analytical and problem-solving skills. Detail-oriented, organized. Ability to multi-task and prioritize workloads.
• Excellent computer skills and knowledge of MS Office Suite.

This position will require on-site presence five (5) days a week. The range for this position is $45,000 - $65,000. Salary is commensurate with years of relevant experience & geographic location.

Eversheds Sutherland (US) LLP is committed to promoting diversity and inclusion within our Firm and in the larger legal profession. We believe that diverse skills, knowledge, and viewpoints make us a stronger firm. Eversheds Sutherland (US) LLP maintains a policy of affording all employees and applicants equal employment opportunities without regard to actual or perceived race, color, religion, sex (including pregnancy, childbirth, lactation and related medical conditions), sexual orientation, gender (including gender identity or expression or transgender status), national origin, age, disability, genetic information, marital or familial status, domestic violence victim status, ancestry, amnesty, citizenship status, ethnicity, military and veteran status, or any other characteristic protected by applicable law. Unlawful discrimination, harassment, and retaliation will not be tolerated in any of the Firm’s offices or any other work-related setting. Qualified individuals with a disability may request a reasonable accommodation in order to apply for a position or to enable them to perform the essential functions of a position for which they are otherwise qualified. EEO.

Seniority level

• Associate

Employment type

• Full-time

Job function

• Administrative
• Industries
• Law Practice and Legal Services