OFFICE CLERK - OPERATIONS

Law Department; New York (NY); On-site; USD 42,000 - 56,000; Full time

Job summary

The Law Department in New York City is seeking a Clerical Associate to support attorneys and staff by handling legal papers, data entry, filing, scheduling, and serving documents across boroughs.

The role emphasizes maintaining thorough automated logs, potential supervision of a small clerical unit, and accurate document processing while adhering to time-sensitive workflows. NYC residency requirements may apply with commitment to the department's guidelines.

Qualifications

• A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.
• Keyboard familiarity with the ability to type at a minimum of 100 key strokes per minute.

Responsibilities

• Intake, logging, routing, and docketing of diverse legal documents and requests.
• Process requests received electronically, verbally, and written.
• Maintain extensive and detailed automated logs.
• Assist in daily processing of critical time sensitive documents.
• May supervise a small unit engaged in clerical activities as required.

Skills

Data entry

Typing 100 wpm

Multitasking

Communication skills

Education

High school diploma

Tools

Microsoft Office

Job description

Please note: You must be permanent in the Clerical Associate title or reachable on the current Clerical Associate civil service list to be eligible for these positions.

About the Division

The Operations Division provides the essential legal support outputs that enable attorneys and support professionals to work efficiently and confidently. This includes handling legal papers; creating, refining, and reproducing documents; managing data and electronic filings; delivering and serving materials; and supporting daily court activity. The Division also dedicates sustained attention to strengthening its methods, assessing workflows, and enhancing the practices and tools that underpin consistent, high-quality service to the Department and the public it serves.

Job Description

Duties may include, but are not limited to, general clerical tasks, such as reviewing and preparing primarily legal documents, data entry, filing, opening and sorting mail for distribution, answering phones and relaying messages, scheduling appointments, and other special projects as needed. May also include walking or using public transportation to pick-up, deliver, serve and/or file legal documents and files throughout the boroughs. Must maintain extensive and detailed automated logs. May supervise and instruct a small unit engaged in clerical activities; plan, assign, and review the work of subordinates; and serve as primary assistant to a supervisor of a section or unit, as operationally required.

Job Duties

• Responsible for the intake, logging, routing, and docketing of a diverse legal documents and requests
• Process requests received electronically, verbally, and written
• Excellent written and oral communication skills and the ability to multi-task with flexibility and efficiency while achieving required productivity levels.
• Perform data entry into in Law Department database and update various document types for multiple legal divisions. Expertise in applicable data entry and Microsoft Office applications is required.
• Assist in daily processing of critical time sensitive documents
• May receive documents served on the city at our Service Window
• Pick-up and/or deliver items
• File and/or serve legal documentsSort mail based on type and perform multi-level sorts
• Work with mail equipment and various package vendors systems for mail processing
• Scan or photocopy litigation documents and files
• Work on special projects as required
• Cross train in various areas within the Division

CLERICAL ASSOCIATE - 10251

Minimum Qualifications

Qualification Requirements A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.

Skills Requirement Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.