Office Clerk

Ian Martin Group; Spring (TX); On-site; USD 2,066,000 - 2,604,000; Part time

Job summary

The Ian Martin Group is seeking an Office Clerk to support mail processing and document management on a 12-month contract in Spring, TX. You will handle incoming mail, scan and route documents, upload to SharePoint, and maintain metadata and quality control.

Ideal candidates will have experience with scanning equipment, electronic document management systems, and strong communication and organizational skills.

Qualifications

• Proficiency with scanning equipment and electronic document management systems.
• Excellent communication skills.
• Strong attention to detail.
• Ability to work independently.
• Organizational skills.
• Ability to maintain data and ensure data quality.

Responsibilities

• Receive, open, sort, and process incoming mail and packages.
• Review documents to determine virtual mailroom destination and scan for electronic distribution.
• Upload scanned documents to SharePoint and update metadata fields.
• Process document packages 5–100 pages, ensuring image quality and completeness.
• Handle mail containing refund checks and financial instruments, applying endorsement stamps per procedures.
• Identify and reroute misdirected mail using routing guides and references.
• Update reroute examples and processing documentation as new scenarios arise.

Skills

Scanning equipment

Communication

Attention to detail

Independent work

Organizational skills

Data quality

Tools

Electronic document management systems

Job description

Office Clerk

• Pay Rate: $15.00 - $18.9//hour (on W2)
• Contract Length: 12 Months
• Location: Onsite | Spring, TX - 77389

Raise is currently hiring a contract team member on behalf of our client. They're expanding their team to meet growing needs, making this a unique opportunity to work with an industry leader.

Responsibilities

• Responsible for receiving, opening, sorting, and processing incoming mail and packages.
• Reviews documents to determine the appropriate virtual mailroom destination and scans documents for electronic distribution.
• Uploads scanned documents to SharePoint sites and accurately updates metadata fields in accordance with established procedures.
• Processes document packages ranging from approximately 5 to 100 pages while ensuring image quality and document completeness.
• Handles mail containing refund checks and other financial instruments, determining, and applying the appropriate endorsement stamp based on documented procedures.
• Identifies and reroutes misdirected mail using established routing guides and reference materials.
• Maintains and updates reroute examples and processing documentation as new scenarios are identified.

Qualifications

• Proficiency with scanning equipment and electronic document management systems.
• Excellent communication skills.
• Strong attention to detail.
• Ability to work independently
• Organizational skills.
• Ability to maintain data and ensure data quality.

Looking for meaningful work? We can help

Raise is an established hiring firm with over 65 years of experience. We believe strongly in making the world a better place through work, which is why we're a certified B Corporation and donate 10% of our profits to charity.

We strive to build teams that reflect the diversity of the communities we work in. We encourage all qualified applicants to apply, including people from traditionally underrepresented groups such as women, visible minorities, Indigenous peoples, people identifying as LGBTQ2SI, veterans, and people with visible/nonvisible disabilities.

We have a dedicated webpage for accommodations where you can learn more about what we offer, and request accommodation: https://raise.jobs/accommodations/

In order to submit candidates for roles, our clients will sometimes require personal information to confirm the identity of applicants and their legal status to work. Raise will never ask you for personal or banking information unless you have been selected for a job. If you are ever unsure about the legitimacy of this or another job posting by Raise (or have any other questions), please contact us at [phone] or [e-mail]

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