Office Clerk

First Student, Inc.; New York (NY); On-site; USD 25,000 - 29,000; Full time

Job summary

First Student, Inc. is hiring an Administrative Assistant to support daily operations at our location in New York.

The role handles clerical, payroll, recordskeeping, and customer support tasks while coordinating with management, employees, customers, vendors, and internal departments. This position requires a high school diploma or equivalent, strong communication, organization, and the ability to work a Monday–Friday split-shift schedule with afternoons off between shifts.

Qualifications

• High school diploma or equivalent required.
• Less than two years of administrative experience required.
• Office, administrative or data-entry experience is a plus.
• Experience with Microsoft Office products preferred.

Responsibilities

• Perform clerical and administrative duties to help ensure contractual and legal requirements are met.
• Maintain contract files, records, reports, correspondence, and schedules.
• Answer incoming calls and direct them to the appropriate person or department.
• Schedule appointments and meetings for management and assist with meeting preparation.
• Prepare and send emails, correspondence, and other communications as needed.
• Maintain and process accounting, payroll, and personnel information.
• Enter and retrieve data from fleet management information systems.
• Prepare operational data and reports for management and the client.
• Assist with coordinating employee benefits at the contract level.
• Communicate with employees, customers, vendors, management, and other departments.

Skills

Strong written and verbalcommunication

Strong organizational skills

Attention to detail

Ability to manage multiple tasks

Team collaboration

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Administrative Assistant - Split Shift

Pay: $18.50/hour

We are hiring an Administrative Assistant to support daily operations at our location. This role handles a variety of administrative, clerical, payroll, recordkeeping, and customer support responsibilities while working closely with management, employees, customers, vendors, and internal departments.

Schedule: This is a Monday-Friday split-shift position with afternoons off between shifts. Candidates must have the flexibility to work both early morning and evening hours.

What You'll Do

• Perform clerical and administrative duties to help ensure contractual and legal requirements are met.
• Maintain contract files, records, reports, correspondence, and schedules.
• Answer incoming calls and direct them to the appropriate person or department.
• Schedule appointments and meetings for management and assist with meeting preparation.
• Prepare and send emails, correspondence, and other communications as needed.
• Maintain and process accounting, payroll, and personnel information.
• Enter and retrieve data from fleet management information systems.
• Prepare operational data and reports for management and the client.
• Assist with coordinating employee benefits at the contract level.
• Communicate with employees, customers, vendors, management, and other departments.
• Perform additional administrative duties as needed to support location operations.

What We're Looking For

• High school diploma or equivalent required.
• Less than two years of administrative experience required.
• Previous office, administrative, or data-entry experience is a plus.
• Experience with Microsoft Office products preferred.
• Strong written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple responsibilities in a fast-paced environment.
• Ability to reliably work a Monday-Friday split-shift schedule.

Physical Requirements

Must be able to move throughout the office and between floors, use standard office equipment, access filing systems and cabinets, and communicate effectively in person and by telephone.

Pay & Schedule

$18.50 per hour
Monday-Friday split shift with afternoons off between shifts.

Disclaimer

Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this position at any time. This description reflects management's assignment of essential functions and does not prescribe or restrict the tasks that may be assigned.

Language Requirement
This role requires English proficiency. Federal, state, and local requirements, including U.S. Department of Transportation (DOT) regulations, require training, safety communications, company policies, employment documents, and other job-related communications be conducted in English.

First for a reason:

At First Student, we are a family of 60,000+ employees who take pride in safely transporting more than 5 million students and passengers to and from their destinations each day! Our family of brands include Transco, Total Transportation, Maggies Paratransit, and GVC II. Our employees are at the forefront of safety and innovation; they create and implement the most advanced training and technology the transportation industry has to offer.

In the state of Washington, all technician and driving positions, including but not limited to van drivers and any other position requiring employees to drive a company-owned vehicle, are considered safety-sensitive and are therefore subject to drug and alcohol testing, including cannabis.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. First is also committed to providing a drug-free workplace. First will consider for employment qualified applicants with criminal histories consistent with the requirements of the San Francisco Fair Chance Ordinance, Los Angeles Fair Chance Ordinance, and any other fair chance law. Philadelphia's Fair Criminal Record Screening Standards Ordinance Poster is at this link or upon request https://www.phila.gov/media/20210423160847/Fair-Chance-Hiring-law-poster.pdf.