Office Clerk

Michigan Milk Producers Association; Constantine (MI); On-site; USD 34,000 - 52,000; Full time

Benefits offered by this job

Competitive salary

Health and wellness benefits with Blue

Disability insurance

Paid time off

Retirement including 401k withEmployer

Personal and professional growth机会

Employee appreciation events andrecogn

Employee wellness initiatives

Employee feedback and suggestion fora

Job summary

The Office Clerk at Michigan Milk Producers Association supports daily plant operations as a key administrative resource, ensuring accurate records, efficient communication, and coordination of office and plant activities.

You will manage contractor compliance, vendor databases, production entries, accounts payable, and front office support, coordinating with corporate headquarters and multiple sites to keep operations running smoothly.

Qualifications

• High school diploma or equivalent.
• Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook.
• Experience with HRIS systems or the ability to learn new software quickly.
• Strong verbal and written communication skills.
• Strong organizational, planning, and administrative skills.
• Ability to research, analyze, and interpret information from multiple sources.
• Ability to establish and maintain positive working relationships with employees, management, vendors, and contractors.
• Self-motivated with the ability to work independently and take initiative.
• Strong attention to detail and accuracy.

Responsibilities

• Manage contractor compliance activities, including maintaining current COIs and communicating compliance requirements to contractors.
• Maintain vendor databases and compliance records, including administration of annual quality surveys.
• Complete daily production entries, verify production logs for accuracy, reconcile inventory counts, and report discrepancies.
• Facilitate product returns and transfers as needed.
• Generate purchase orders, process invoices, and coordinate accounts payable activities with corporate headquarters.
• Manage plant petty cash.
• Process daily milk ticket changes and submit milk ticket information to finance for tracking and reporting.
• Order and manage office supplies.
• Coordinate meetings, catering arrangements, presentations, and other administrative support activities.
• Serve as the primary point of contact for visitors, answer telephone calls, assist with mail and package distribution, and provide general front office support.
• Perform other duties as assigned.

Skills

Attention to detail

Strong communication

Organizational skills

Independent worker

Education

High school diploma or equivalent

Tools

Microsoft Word

Excel

Outlook

HRIS systems

Job description

About Us

The Michigan Milk Producers Association (MMPA) is a member-owned and operated milk marketing cooperative known for producing high-quality, award-winning dairy products. Established in 1916, MMPA markets 5 billion pounds of milk annually and is the ninth largest dairy farmer-owned cooperative in the United States, serving members in Michigan, Ohio, Indiana and Wisconsin. At MMPA, commitment to milk quality begins on the farm and extends through five processing facilities and wholly owned subsidiary brands, Superior Dairy and Heritage Ridge Creamery. With seven sites across Michigan, Indiana and Ohio, MMPA continues to shape the future of the dairy industry through innovation, product diversification and strategic growth while returning value to its member-owners.

Why You’ll Love Working Here

• Competitive salary


• Health and wellness benefits with medical coverage through Blue Cross Blue Shield, including mental health benefits


• Disability insurance


• Paid time off


• Retirement including 401k with employer contributions


• Personal and professional growth opportunities


• Employee appreciation events and recognition awards


• Employee wellness initiatives


• Employee feedback and suggestion forums

Position Summary

The Office Clerk is responsible for supporting daily plant operations. This role serves as a key administrative resource for the facility, ensuring accurate records, efficient communication, and effective coordination of office and plant activities.

Key Responsibilities

• Manage contractor compliance activities, including maintaining current Certificates of Insurance (COIs) and communicating compliance requirements to contractors.


• Maintain vendor databases and compliance records, including administration of annual quality surveys.


• Complete daily production entries, verify production logs for accuracy, reconcile inventory counts, and report discrepancies.


• Facilitate product returns and transfers as needed.


• Generate purchase orders, process invoices, and coordinate accounts payable activities with corporate headquarters.


• Manage plant petty cash.


• Process daily milk ticket changes and submit milk ticket information to finance for tracking and reporting.


• Order and manage office supplies.


• Coordinate meetings, catering arrangements, presentations, and other administrative support activities.


• Serve as the primary point of contact for visitors, answer telephone calls, assist with mail and package distribution, and provide general front office support.


• Perform other duties as assigned.

Qualifications

• High school diploma or equivalent.


• Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook.


• Experience with HRIS systems or the ability to learn new software systems quickly.


• Strong verbal and written communication skills.


• Strong organizational, planning, and administrative skills.


• Ability to research, analyze, and interpret information from multiple sources.


• Ability to establish and maintain positive working relationships with employees, management, vendors, and contractors.


• Self-motivated with the ability to work independently and take initiative.


• Strong attention to detail and accuracy.

Preferred

• Experience in an administrative, office coordinator, plant administrator, or similar support role within a manufacturing or industrial environment.


• Experience with accounts payable processing and purchase order administration.


• Experience supporting inventory, production reporting, or operational recordkeeping.


• Demonstrated flexibility and adaptability in a fast-paced environment.


• Commitment to continuous learning and openness to diverse perspectives and ideas.

To perform this job successfully, an individual must be able to perform each responsibility satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the responsibilities.

This job description is not designed to contain a comprehensive list of responsibilities that are required of the role. Responsibilities may change at any time with or without notice.

MMPA provides the opportunity for meaningful work that makes a difference in the dairy industry and in our communities. The diverse talents and perspectives of our employees help us to meet the needs of our member farms and the customers we serve.

We are interested in every qualified candidate who is eligible to work in the United States.

MMPA is committed to maintaining a safe, healthy, and productive environment for all employees as one of our top priorities. As part of our commitment to your well-being and workplace safety, all applicants are required to undergo a drug screening and background check as part of the hiring process.

MMPA is an equal opportunity employer.

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