Office Clerk

Michigan Milk Producers Association; Constantine Township (MI); Presencial; USD 30.000 - 42.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health benefits

401k with employer contributions

Paid time off

Professional growth opportunities

Employee recognition programs

Wellness initiatives

Descripción de la vacante

The Michigan Milk Producers Association (MMPA) is seeking an Office Clerk to support daily plant operations as a key administrative resource. You will ensure accurate records, efficient communication, and coordination of office and plant activities.

Responsibilities include managing COIs, vendor data, daily production entries, inventory reconciliation, AP coordination, and front-desk duties. Join a collaborative team at one of our Midwest facilities.

Formación

• High school diploma or equivalent required.
• Proficiency with Word, Excel and Outlook (Microsoft Office).
• Experience with HRIS systems or ability to learn quickly.
• Strong verbal and written communication skills.
• Excellent organizational and administrative abilities.
• Able to research and interpret information from multiple sources.
• Ability to work independently and meet deadlines.

Responsabilidades

• Support daily plant operations and serve as key admin resource.
• Manage COIs and communicate compliance requirements to contractors.
• Maintain vendor databases and annual quality surveys.
• Enter daily production data and reconcile inventory counts.
• Process returns, transfers, and coordinate AP activities with HQ.
• Manage plant petty cash and milk ticket changes.
• Order office supplies and coordinate meetings and catering.
• Greet visitors and handle front-desk duties; mail distribution.
• Provide other administrative support as needed.

Conocimientos

Verbal and written communication

Organizational skills

Administrative skills

Independent work

Detail oriented

Educación

High school diploma or equivalent

Herramientas

Microsoft Office Suite

HRIS systems

Descripción del empleo

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Plant Administration Full Time Constantine, MI, US

About Us:

The Michigan Milk Producers Association (MMPA) is a member-owned and operated milk marketing cooperative known for producing high-quality, award-winning dairy products. Established in 1916, MMPA markets 5 billion pounds of milk annually and is the ninth largest dairy farmer-owned cooperative in the United States, serving members in Michigan, Ohio, Indiana and Wisconsin. At MMPA, commitment to milk quality begins on the farm and extends through five processing facilities and wholly owned subsidiary brands, Superior Dairy and Heritage Ridge Creamery. With seven sites across Michigan, Indiana and Ohio, MMPA continues to shape the future of the dairy industry through innovation, product diversification and strategic growth while returning value to its member-owners.

Why you’ll love working here:

• Health and wellness benefits with medical coverage through Blue Cross Blue Shield, including mental health benefits
• Disability insurance
• Paid time off
• Retirement including 401k with employer contributions
• Personal and professional growth opportunities
• Employee appreciation events and recognition awards
• Employee wellness initiatives
• Employee feedback and suggestion forums

Position Summary

The Office Clerk is responsible for supporting daily plant operations. This role serves as a key administrative resource for the facility, ensuring accurate records, efficient communication, and effective coordination of office and plant activities.

Key Responsibilities

• Manage contractor compliance activities, including maintaining current Certificates of Insurance (COIs) and communicating compliance requirements to contractors.
• Maintain vendor databases and compliance records, including administration of annual quality surveys.
• Complete daily production entries, verify production logs for accuracy, reconcile inventory counts, and report discrepancies.
• Facilitate product returns and transfers as needed.
• Generate purchase orders, process invoices, and coordinate accounts payable activities with corporate headquarters.
• Manage plant petty cash.
• Process daily milk ticket changes and submit milk ticket information to finance for tracking and reporting.
• Order and manage office supplies.
• Coordinate meetings, catering arrangements, presentations, and other administrative support activities.
• Serve as the primary point of contact for visitors, answer telephone calls, assist with mail and package distribution, and provide general front office support.
• Perform other duties as assigned.

Qualifications

Required

• High school diploma or equivalent.
• Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook.
• Experience with HRIS systems or the ability to learn new software systems quickly.
• Strong verbal and written communication skills.
• Strong organizational, planning, and administrative skills.
• Ability to research, analyze, and interpret information from multiple sources.
• Ability to establish and maintain positive working relationships with employees, management, vendors, and contractors.
• Self-motivated with the ability to work independently and take initiative.
• Strong attention to detail and accuracy.

Preferred

• Experience in an administrative, office coordinator, plant administrator, or similar support role within a manufacturing or industrial environment.
• Experience with accounts payable processing and purchase order administration.
• Experience supporting inventory, production reporting, or operational recordkeeping.
• Demonstrated flexibility and adaptability in a fast-paced environment.
• Commitment to continuous learning and openness to diverse perspectives and ideas.

To perform this job successfully, an individual must be able to perform each responsibility satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the responsibilities.

This job description is not designed to contain a comprehensive list of responsibilities that are required of the role. Responsibilities may change at any time with or without notice.

MMPA provides the opportunity for meaningful work that makes a difference in the dairy industry and in our communities. The diverse talents and perspectives of our employees help us to meet the needs of our member farms and the customers we serve.

We are interested in every qualified candidate who is eligible to work in the United States.

MMPA is committed to maintaining a safe, healthy, and productive environment for all employees as one of our top priorities. As part of our commitment to your well-being and workplace safety, all applicants are required to undergo a drug screening and background check as part of the hiring process.